[1. Call Meeting to Order]
[00:00:02]
WE ARE NOW RECONVENING INTO OPEN SESSION, AND WE'LL CONTINUE WITH OUR AGENDA.
NOW MOVE TO AGENDA ITEM 4, THE PLEDGE OF ALLEGIANCE.
[4. Pledge of Allegiance ]
I NOW CALL ON MS. MCCUNE.>> THANK YOU. TONIGHT, WE HAVE STUDENTS FROM ASHLEY ELEMENTARY HERE TO LEAD US IN THE PLEDGES. [NOISE]
>> [APPLAUSE] MS. SINE, IF YOU CAN LEAVE THEM UP THERE.
WE'RE GOING TO COME DOWN AND TAKE PICTURES WITH THEM.
OR I'D INVITE CHARLIE TO COME DOWN [INAUDIBLE] PICTURES, AND ALSO PRINCIPAL FRANKSON, PLEASE.
[BACKGROUND] [APPLAUSE] THANK YOU.
>> WE NOW MOVE ON TO AGENDA ITEM 5,
[5. Communication to and from the Board including Public Comments]
COMMUNICATION TO AND FROM THE BOARD, INCLUDING PUBLIC COMMENT.>> THE BOARD WELCOMES COMMENTS REGARDING AGENDA ITEMS FOR INDIVIDUALS WHO HAVE COMPLETED PUBLIC COMMENT FORMS THIS EVENING, WHICH ARE ACCEPTABLE TO THE BEGINNING OF THE OPEN MEETING AND ARE NOT TRANSFERABLE TO OTHER SPEAKERS.
PLEASE BE ADVISED THAT INFORMATION SHARED IN PUBLIC COMMENT IS NOT AN ENDORSEMENT OF THE INFORMATION SHARED BY THE PRESENTER AND SOLELY PROVIDES OPINION OF THE INDIVIDUAL SPEAKER, NOT THE DISTRICT.
DURING THE PUBLIC COMMENT PERIOD, COMMENTS SHOULD BE DIRECTED TO THE BOARD OF TRUSTEES ONLY, NOT TO OTHER ATTENDEES AND ONLY MADE ONCE YOU HAVE BEEN CALLED UPON THE SPEECH.
TO ENSURE THAT ALL SPEAKERS ARE TREATED EQUALLY AND HAVE THE SAME AMOUNT OF TIME, THE PODIUM MICROPHONE WILL BE TURNED OFF AT THE CONCLUSION OF THE TIME FOR EVERY SPEAKER.
PLEASE KEEP ALL PUBLIC COMMENTS RELATED TO SCHOOL DISTRICT GOVERNANCE AND OPERATIONS.
IF YOU HAVE A SPECIFIC CONCERN RELATED TO AN EMPLOYEE OF THE DISTRICT OR A SPECIFIC STUDENT ISSUE, YOU'RE ENCOURAGED TO UTILIZE A DISTRICT GRIEVANCE PROCEDURES PROVIDED IN BOARD POLICY, DGBA, LOCAL F AND G LOCAL AND G OF LOCAL.
EACH GRIEVANCE PROCEDURE ALLOWS FOR AN INDIVIDUAL TO REDRESS GRIEVANCE WITH THE BOARD OF TRUSTEES.
ADDITIONALLY, IF THERE ARE FIVE OR MORE INDIVIDUALS THAT WOULD LIKE TO SPEAK ON THE SAME TOPIC, YOU MAY CHOOSE TO APPOINT AN INDIVIDUAL TO SPEAK ON BEHALF OF THE GROUP.
PLEASE REMEMBER THAT THE BOARD MAY NOT DISCUSS OR ACT UPON ANY ISSUES THAT ARE NOT PROPERLY POSTED ON THE AGENDA.
IF YOU WISH TO PROVIDE PUBLIC COMMENT ON AN ITEM THAT IS NOT ON THIS MEETING AGENDA, PLEASE JOIN US FOR OUR NEXT COMMUNITY INPUT MEETING.
THE FIRST PORTION OF OUR PUBLIC COMMENT SESSION IS STAKEHOLDERS TESTIMONY WHEN THE BOARD WILL HEAR FROM PARENTS OF FRISCO ISD STUDENTS, FRISCO ISD EMPLOYEES, AND STUDENTS, AND OTHER FRISCO ISD RESIDENTS.
ALL INDIVIDUALS ARE REQUIRED TO PROVIDE A FULL NAME AND HOME ADDRESS WHEN SIGNING UP TO SPEAK.
IF WE'RE UNABLE TO VERIFY THE INDIVIDUAL STATUS OF THE STAKEHOLDER, BASED ON THE INFORMATION PROVIDED,
[00:05:02]
THE INDIVIDUAL WILL BE CALLED UPON TO SPEAK DURING PUBLIC TESTIMONY. THANK YOU.>> THIS EVENING WE HAVE TWO SPEAKERS LINED UP.
MY UNDERSTANDING IS THE FIRST ONE MIGHT HAVE LEFT.
IS MS. CUNNINGHAM STILL HERE? I THINK SHE'S GONE.
>> WE'LL MOVE ON TO THE SECOND SPEAKER.
MS. CANDICE KUZOV. PLEASE COME ON UP.
PLEASE STATE YOUR NAME AND THE AGENDA ITEM YOU'LL BE SPEAKING ON.
>> SORRY. MY NAME IS CANDICE KUZOV AND I'M SPEAKING ABOUT THE STALEY BUILDING.
>> HOLD ON ONE SECOND. I'M KEEPING IN MY PHONE.
I'M A PARENT OF TWO FRISCO STUDENTS AND ONE FUTURE FRISCO STUDENT.
WE LIVE IN MEADOW HILL ESTATES AND MY MIDDLE CHILD IS CURRENTLY A SIXTH GRADER AT STALEY.
I'VE BEEN TO AND WATCHED ONLINE MANY OF THE DISCUSSIONS HERE AT THE BOARD MEETINGS ABOUT THE FUTURE OF STALEY.
I'VE NEVER HEARD REALLY CLEAR ANSWERS ON SOME OF THE THINGS THAT I'M CONCERNED ABOUT.
I WANTED TO BRING THOSE UP AS QUESTIONS TO YOU ALL OF THINGS THAT YOU COULD EITHER CONSIDER OR CONSIDER OR EXPANDING UPON.
IF THE BOARD SELECTS ANY OPTION TO KEEP STALEY OPEN, RENOVATION OR REBUILD, HOW MUCH OF THE 2018 BUDGET BOND ELECTION MONIES THAT WERE ALLOCATED FOR THE USE OF STALEY? WERE THOSE MONIES ALREADY REMOVED FROM THE COSTS THAT WERE PRESENTED IN THE SLIDE SHOW IN THE LAST MEETING, OR WOULD THOSE FUNDS BE USED FOR THE PURPOSE THAT THE FRISCO TAXPAYERS VOTED FOR IN 2018 TO DECREASE THE COSTS SHOWN IN THE PREVIOUS PRESENTATION? THAT WAS THE SLIDE THAT SAID THAT THE LIGHT RENOVATION WOULD BE AROUND 19 MILLION, THE FULL RENOVATION WOULD BE 24 MILLION, AND THE NEW BUILDING WOULD BE 85 MILLION.
IF STALEY IS SHUT DOWN, WHAT HAPPENS TO THE MONEY THAT WAS ALLOCATED FOR STALEY REPAIRS IN 2018 IN THAT BOND ELECTION.
HOW HAS ANY OF THAT MONEY THAT WAS SPECIFICALLY FOR STALEY BEEN USED OR ALREADY SPENT? IF I READ CORRECTLY, THE BOND VOTE PUT UP FOR THE CITIZENS OF FRISCO TO DECIDE LAST YEAR, INCLUDED 986 MILLION IN BUILDING AND IMPROVEMENTS ACROSS THE ISD.
I GOT THAT INFORMATION FROM THE FISD WEBSITE.
ONE OF THE PROPS NAMED STALEY AND INCLUDED MANY OTHER IMPROVEMENT REQUESTS.
IN THE LAST PRESENTATION, WE FINALLY SAW A NUMBER FOR THE REBUILD, WHICH WAS 85 MILLION.
THAT MEANS THAT $901 MILLION WAS FOR OTHER PROJECTS.
WHY WASN'T STALEY LISTED SEPARATELY FOR THE SYSTEMS TO VOTE ON AS AN INDIVIDUAL PROJECT LIKE THE TENNIS CENTER RATHER THAN LUMPED WITH THE ALMOST BILLION DOLLARS OF OTHER NEEDS? IT STANDS TO REASON THAT IF THIS IS THE SECOND TIME THAT THE ISD HAS USED STALEY AS A SELLING POINT FOR THE BOND INITIATIVES, IT COULD HAVE AT LEAST HAD ITS OWN LINE ITEM FOR US TO CHOOSE ON.
AT THE LAST MEETING, THEY HAD A LOT OF PLANS AND DETAILS REGARDING THE LAST OPTION, WHICH WAS TO CLOSE STALEY.
WILL WE BE ABLE TO HEAR A MORE DETAILED ACCOUNT FOR THE OTHER THREE OPTIONS, WHICH ALL WERE FOR STALEY BECAUSE IT WAS A LONG TIME THAT WE TALKED ABOUT ABOUT CLOSING AND ALL THE PLANS AND ALL THE DETAILS IN THE PARTIES AND THINGS? IN THE VERY WELL THOUGHT THROUGH PLANS OF CLOSING STALEY, THERE WAS A RETIREMENT. THANK YOU.
WE NOW MOVE ON TO AGENDA ITEM 6, BOARD REPORT.
[6. Board Report]
I WOULD CALL ON OUR TRUSTEES TOO, IF THEY HAVE ANYTHING TO REPORT. TRUSTEE SAMPLE.>> YES. AS THE CHAIR OF THE TEACHING AND LEARNING SUBCOMMITTEE, I'M EXCITED TO REPORT THAT WE HAVE ALREADY HAD OUR FIRST MEETING OF THE SCHOOL YEAR.
MR. MANDUVA AND MS. SALAS AND I ARE THE BOARD REPRESENTATIVES, AND WE ESTABLISHED OUR TOPICS OF DISCUSSION FOR THE YEAR, WHICH INCLUDED SUCH ITEMS AS CTE, PROGRAMMING, AND PROFESSIONAL LEARNING.
WE ALSO HAD A CHANCE TO LEARN WHAT WAS ACCOMPLISHED LAST YEAR BY MS. FIORI AND DR. CUNNINGHAM.
OUR NEXT MEETING IS THIS MONTH, AND I LOOK FORWARD TO LEARNING MORE ABOUT OUR TEACHING AND LEARNING DEPARTMENT THIS SCHOOL YEAR.
I ENCOURAGE YOU TO ATTEND THE WORKSHOP ON SEPTEMBER THE 29TH AT LONE STAR HIGH SCHOOL AT 5:00 P.M.
[00:10:05]
>> THANK YOU, TRUSTEES SAMPLE.
THIS PAST WEEK, THE BOARD OF TRUSTEES TRAVELED TO HOUSTON, TEXAS TO ATTEND THE TASB, TASA TXEDCON CONFERENCE, THE ANNUAL CONFERENCE WHERE DISTRICT ADMINISTRATION AND SCHOOL BOARD TRUSTEES COME TOGETHER TO LEARN.
DURING OUR TIME AT THE TXEDCON, WE ALSO PARTICIPATED IN THE DELEGATE ASSEMBLY.
MYSELF, MR. MADDOX, AND MS. SALAS, HAD AN OPPORTUNITY TO SEE HOW TASB AND TASA TAKE ALL OF THE LEGISLATION THAT HAS BEEN PASSED AND ENSURE THAT IT IS PLACED IN POLICY.
IN ADDITION TO THAT, DURING ONE OF OUR GENERAL SESSIONS, WE HAD AN OPPORTUNITY TO CELEBRATE OUR SUPERINTENDENT, AS HE WAS RECOGNIZED AS ONE OF THE TOP 10 SUPERINTENDENTS ACROSS THE STATE OF TEXAS TO BE NAMED SUPERINTENDENT OF THE YEAR.
HE WAS OUR REGION 10 SUPERINTENDENT OF THE YEAR, AND IT WAS A GREAT TIME, AN OPPORTUNITY TO SEE HIM ON STAGE RECEIVING CREDIT FOR THE HARD WORK THAT HE HAS DONE WITHIN FRISCO ISD.
I WANTED TO TAKE AN OPPORTUNITY IN THIS MOMENT TO THANK HIM FOR HIS CONTRIBUTIONS TO FRISCO ISD.
I HOPE YOU HAVE MAYBE SEEN SOME PICTURES OF HIM ONLINE, AND THAT CONCLUDES MY REPORT, MR. PRESIDENT.
>> THANK YOU, TRUSTEE DAVIS. TRUSTEE ALICE.
>> I WON'T SAY TOO MANY WORDS.
I'LL JUST ECHO WHAT MS. DAVIS SAID BECAUSE PARTICIPATING AS A DELEGATE AT THE TASB CONVENTION THIS WEEK WAS SUCH A TREAT GETTING TO PARTICIPATE IN THAT WHOLE PROCESS, LIKE SHE SAID, TAKING WHAT OUR LEGISLATORS ASK US TO INCORPORATE AND REALLY GOING THROUGH THE PROCESS OF VOTING AND MAKING THE CHANGE.
IT'S A VERY SPECIFIC PROCESS AND I WAS HAPPY TO PARTICIPATE FOR THE FIRST TIME.
I'LL JUST MAKE A FEW QUICK COMMENTS.
WE'VE HAD SO MUCH GOOD NEWS IN THIS DISTRICT FROM THE A RATING WHICH WE RECEIVED AND I THINK WE REPORTED ON LAST MEETING TO I THINK AND DR. CUNNINGHAM, CORRECT ME IF I'M WRONG, BUT I THINK IT'S ABOUT 145 NATIONAL MERIT SCHOLARS.
CAN YOU COMMENT BRIEFLY ON THAT FOR ME? OR DR. FIORI, WHOEVER WANTS TO DO IT.
>> THANK YOU. WE JUST RECEIVED WORD THIS WEEK AND THERE WAS A STORY THAT WAS PUBLISHED ON OUR WEBSITE, IF YOU WANT TO READ MORE DETAILS, BUT WE HAVE A RECORD NUMBER OF NATIONAL MERIT SEMI-FINALISTS WITH 145, AND ALL 12 OF OUR CAMPUSES ARE REPRESENTED, SO WE'RE VERY PROUD.
>> THAT IS AWESOME. IT COMES OFF FOR ANOTHER BANNER YEAR LAST YEAR, SO THANK YOU ALL VERY MUCH FOR THE HARD WORK.
THE LAST THING I'LL SAY IS WE HAVE IN A LITTLE OVER A WEEK THE DISTRICT'S MARCHING BAND SHOWCASE AT THE STAR NEXT TUESDAY EVENING.
FOR THOSE HERE AND THOSE LISTENING, WE HAVE LITERALLY SOME OF THE BEST MARCHING BANDS IN THE STATE.
THEY ARE ANNUALLY AT THE STATE COMPETITION AT ALL LEVELS AND PLACE VERY HIGH.
I THINK WE HAD THREE LAST YEAR OR FOUR LAST YEAR, AND SO HIGHLY RECOMMENDED.
IT'S A VERY UNIQUE OPPORTUNITY.
IT'S AT THE STAR NEXT TUESDAY, NOT TOMORROW BUT THE WEEK FROM TUESDAY.
YOU GET A CHANCE TO SEE ALL OF THE MARCHING BANDS PERFORM IN ONE NIGHT AT THE SAME PLACE, AND IT'S A VERY UNIQUE.
I DON'T KNOW IF OTHER DISTRICTS DO IT, BUT WE DO A REALLY GOOD JOB WITH THAT.
I WOULD HIGHLY RECOMMEND ALL OF THOSE IF YOU CAN GET THE FAMILIES OUT TO GO TO THAT, I WOULD HIGHLY RECOMMEND IT.
WITH THAT, WE NOW MOVE ON TO AGENDA ITEM 7,
[7. Recognitions (Part 1 of 2)]
RECOGNITIONS, PARTNERS AND EDUCATION, MS. SINE.>> REPRESENTATIVES AND DR. WALDROP AND MR. HILL, COME DOWN.
DO YOU WANT THE WHOLE BOARD TO COME DOWN? MARK, DO YOU WANT THE WHOLE BOARD TO COME DOWN FOR THE PICTURE?
>> CAN OUR ENTIRE SCHOOL BOARD COME DOWN FOR A PICTURE, PLEASE? WE ARE RECOGNIZING CREDIT UNION OF TEXAS TONIGHT.
THESE GUYS ARE PEOPLE THAT WE CAN CALL AND WE KNOW WE'RE ALWAYS GOING TO GET THE HELP WHERE THEY CAN HELP.
CUTX SHOWS UP FOR JUST ABOUT EVERYTHING
[00:15:01]
AND I TAKE A LOOK AT TERRY REAL QUICK AND I'LL KEEP GOING.JUST ONE OF THE THINGS THAT THEY WERE WITH US WITH THE OTHER WEEK.
WE DID IT DURING OUR PROFESSIONAL DEVELOPMENT DAY.
THEY WERE AT THE SOCIAL STUDIES CONFERENCE.
I THINK IT WAS AT EMERSON HIGH SCHOOL, BUT MORE IMPORTANTLY, THEY SHOW UP EVERY MONTH, IF NOT EVERY WEEK.
WE HAVE THEM COMING TO A REALTOR BREAKFAST NEXT WEEK.
THANK YOU GUYS FOR SPONSORING THAT.
THEY SHOW UP FOR OUR PTA COUNCILS, LOCAL AND THE COUNCIL LEVEL ALL THE TIME.
I THINK YOU'RE ALWAYS THERE. THEY SHOW UP FOR THE FEF, FOR FRISCO EDUCATION FOUNDATION, THE GALA, AND EVERYTHING ELSE.
YOU'RE ALWAYS WILLING TO SUPPORT OUR STUDENTS AND OUR TEACHERS, AND WE REALLY APPRECIATE IT.
YOU'VE PROBABLY SEEN THEIR FOOD TRUCK, WHICH I JUST FOUND OUT SERVES BURGERS, HOT DOGS, AND EVEN BRISKET, EVERYTHING, IT SOUNDS LIKE.
THEY WERE RECENTLY OUT AT THE INDEPENDENCE HIGH SCHOOL RUMBLE AND WE'RE NODDING ALONG.
DID YOU GO TO THE RUMBLE? THOSE FOOD TRUCK VISITS ARE GREAT.
WE REALLY APPRECIATE YOU GUYS.
BUT MORE IMPORTANTLY, THANK YOU FOR ALWAYS SAYING YES, WHENEVER WE NEED YOU.
THANK YOU SO MUCH. YOU KNOW WHAT? [APPLAUSE] HERE ARE SOME PICTURES.
THEY WERE OUT AT OUR NEW TEACHER BREAKFAST AS WELL AND YOU CAN SEE A GLIMPSE OF THAT FOOD TRUCK THERE ON THE RIGHT.
I'M GETTING A GLARE AGAIN. I SEE.
>> THANK YOU, CREDIT UNION OF TEXAS.
THANK YOU VERY MUCH, GUYS. I THINK
[8. Invocation]
WE NOW MOVE ON TO AGENDA ITEM 8, INVOCATION, TRUSTEE DAVIS.>> THANK YOU. PLEASE BOW YOUR HEADS AND JOIN ME IN A MOMENT OF SILENCE AND RECOGNITION OF EVERY FAITH THAT IS REPRESENTED IN FRISCO ISD.
FATHER, THANK YOU FOR EVERY SEAT THAT HAS BEEN FILLED HERE TODAY.
FOR EACH MIND AND HEART THAT FILLS THE PRESENCE OF THIS ROOM, WE THANK YOU.
ONLY YOU TRULY KNOW WHAT WE ARE SETTING OUT TO ACCOMPLISH TODAY.
WE HAVE AN IDEA, A VISION, HINTS, AND DAILY INSTRUCTIONS.
WE HAVE TALENTS, ABILITIES, AND TIME TO WORK.
HOWEVER, ONLY YOU CAN SEE IN PERFECT DETAIL THE END OF EVERY BEGINNING, EVERY PROJECT, EVERY SEASON, EVERY LIFE.
NOTHING IS EVER IN VAIN, FOR EVEN MISTAKES AND MISSTEPS ARE USED FOR GOOD.
STRENGTHEN OUR CONFIDENCE IN WHO YOU HAVE MADE US TO BE.
BLESS THIS MEETING TODAY, ALL THOSE PRESENT, AS WELL AS THE LIVES OF THOSE WE WILL ENCOUNTER AFTER.
READY US TO MAKE EVERY MOMENT COUNT. AMEN.
WE NOW MOVE ON TO AGENDA ITEM 9,
[9. Discussion regarding Update on Internal Audit Department Activity]
DISCUSSION REGARDING UPDATE ON INTERNAL AUDIT DEPARTMENT ACTIVITY.CALL ON MS. TAYLOR TO PRESENT THE UPDATE.
>> GOOD EVENING. I'M HERE TONIGHT TO GIVE YOU AN UPDATE ON INTERNAL AUDIT ACTIVITY FOR THE FIRST QUARTER OF THIS YEAR.
I'LL START OUT WITH THE AUDIT PLAN STATUS REPORT FOR 2025.
DURING THE QUARTER, I COMPLETED AND FINALIZED AN AUDIT OF KEY CONTROL.
YOU SHOULD HAVE RECEIVED IT DURING THE QUARTER AND YOU HAVE IT WITH YOU IN YOUR MATERIALS THIS EVENING.
THAT CLOSES OUT WHAT WE THOUGHT WE COULD COMPLETE FOR FISCAL YEAR 25 GIVEN THE REDUCTION IN STAFF IN THE DEPARTMENT. I'LL MOVE FORWARD NOW.
NEXT, I'LL HAVE THE AUDIT PLAN STATUS REPORT FOR THIS YEAR, FISCAL YEAR 2026.
I'M CURRENTLY IN THE PROCESS OF AN AUDIT OF CHILD NUTRITION AND IN THE PRELIMINARY ASSESSMENT PHASE OF THAT AUDIT RIGHT NOW.
THIS SLIDE IS OUR RECOMMENDATION TRACKING SLIDE.
IT SHOWS THE IMPLEMENTATION PERCENTAGE OF OUR RECOMMENDATIONS BY YEAR.
IF YOU DON'T SEE A YEAR UP THERE, THAT'S BECAUSE THOSE ARE FULLY IMPLEMENTED.
I WANTED TO NOTE FOR THE BOARD WE'VE HAD SOME MOVEMENT IN FISCAL YEAR 2024 SINCE I PRESENTED HERE LAST IN JUNE.
A COUPLE OF MORE OF THOSE RECOMMENDATIONS HAVE BEEN IMPLEMENTED,
[00:20:01]
AND IN FISCAL YEAR 2025 THERE, THAT IS A TIMING ISSUE RIGHT NOW.EIGHT OF THOSE RECOMMENDATIONS ARE NOT YET DUE, SO YOU WILL SEE SOME MOVEMENT IN THOSE IN THE NEXT FEW MONTHS.
THIS SLIDE GIVES A LITTLE MORE DETAIL ABOUT THE RECOMMENDATIONS THAT ARE TAKING A LITTLE BIT LONGER.
THESE ARE THE AUDITS THAT THOSE COME FROM.
WE HAVE NINE RECOMMENDATIONS THAT ARE OUTSTANDING AT THIS TIME.
I AM IN CONSTANT CONTACT WITH THOSE PROCESS OWNERS AND WE ARE TRYING TO MOVE THOSE THROUGH, AND WHEN THEY'RE READY, WE'LL BE OUT THERE FOR FOLLOW UP.
LIGHTHOUSE ACTIVITY FOR FISCAL YEAR 2025.
WE HAD 24 INCIDENT REPORTS COME THROUGH.
TEN OF THOSE WERE SUBSTANTIATED, 14 UNSUBSTANTIATED.
LIGHTHOUSE ACTIVITY FOR THIS YEAR, WE'VE HAD FOUR INCIDENT REPORTS COME, ONE SUBSTANTIATED, ONE UNSUBSTANTIATED AND TWO UNDER REVIEW.
THAT CONCLUDES MY NORMAL UPDATE FOR YOU, BUT I DO HAVE ONE MORE SLIDE.
THIS SLIDE SHOWS OUR TIMELINE FOR OUR QUALITY ASSURANCE AND IMPROVEMENT PROGRAM IN THE DEPARTMENT.
IF YOU CAN LOOK TOWARD THE GOLD CIRCLE THERE, DURING THE MONTH OF JULY, I STARTED INTERNAL QUALITY ASSURANCE REVIEW OF THE DEPARTMENT, A FORMAL ONE.
I COMPLETED THAT IN THE MONTH OF AUGUST AND ISSUED THE REPORT AND YOU SHOULD HAVE IT WITH YOU TONIGHT.
FROM THERE, YOU'LL SEE THE BLUE DOTS THAT CONTINUE UNTIL DECEMBER 2027, WHEN WE'RE ON TRACK TO HAVE AN OUR EXTERNAL QUALITY ASSURANCE REVIEW, AND DURING BETWEEN TODAY AND THAT TIME, WE'LL BE JUST DOING ONGOING MONITORING PROCEDURES IN THE DEPARTMENT UNTIL THEN.
THAT'S ALL I HAVE FOR YOU THIS EVENING.
>> THANK YOU, MS. TAYLOR, YOU HAVE ANY QUESTIONS.
WHEN WE'RE LOOKING AT SOME OF THESE OUTSTANDING ITEMS FROM PREVIOUS YEARS?
>> AT WHAT POINT, LIKE, FOR EXAMPLE, FISCAL YEAR 22, DO WE GO BACK AND SAY, THESE ITEMS ARE NO LONGER RELEVANT? THINGS LIKE THAT TO EVALUATE IF THEY SHOULD STILL REMAIN AS OUTSTANDING ITEMS ON THE PLAN BECAUSE SOME OF THEM OUT THERE FOR A WHILE I KNOW THERE'S REASONS FOR THAT, BUT I JUST THINK AT SOME POINT OR AT SOME REGULAR INTERVAL, WE SHOULD PROBABLY REVIEW THOSE AND SEE IF THEY'RE STILL VALID AND ACCURATE AND IF MAYBE THE FINDINGS OR REPORT NEEDS TO BE ADJUSTED IN SOME WAY.
>> GOOD QUESTIONS. LET'S LOOK AT THE ONES FROM 22 THAT YOU'VE REFERENCED.
THOSE ARE FOR CAPITAL AND CONTROLLED ASSET AUDIT.
FOR THAT PARTICULAR AUDIT, A NEW SYSTEM WAS PURCHASED AND THEY'VE HAD TO GO THROUGH AND TAG AND TRACK ALL OF THESE ASSETS, AND IT'S TAKEN A WHILE TO DO SO.
THEY'RE GOOD RECOMMENDATIONS, AND MANAGEMENT, THE PROCESS OWNERS ARE WORKING TO MOVE THEM ALONG.
WE WORK WITH MANAGEMENT WHILE THEY'RE DOING THAT.
ONCE THEY FEEL LIKE THEY'RE READY FOR US TO COME OUT AND FOLLOW UP AND TEST THEM IMPLEMENTATION, WE'LL DO SO AND REMOVE THEM.
I DO LOOK AT THE RECOMMENDATIONS FOR THEIR RELEVANCE STILL.
THE ONES THAT ARE UP THERE ARE STILL RELEVANT AND MADE GOOD RECOMMENDATIONS TO YOU.
>> THANK YOU. I WAS JUST ASKING BECAUSE I KNOW WE COVER THIS IN THE AUDIT COMMITTEE MEETINGS.
>> I'M BACK ON THE AUDIT COMMITTEE, BUT I WAS OFF.
BUT I KNOW WE COVER IT THEN, BUT I'M JUST THINKING FOR THE PEOPLE WATCHING LIVE OR WATCHING LATER.
THEY MIGHT WONDER WHY WOULD WE HAVE SO MANY OUTSTANDING ITEMS AND HOW DO WE DISPOSITION THAT.
THAT'S WHY I WANT TO ASK. THANK YOU.
>> IF I COULD ADD A LITTLE BIT MORE, I'VE RECEIVED SOME E MAILS ABOUT THAT AS WELL.
SOMETIMES IT TAKES A WHILE FOR SOME OF THESE TO BE WORKED THROUGH.
I THINK THERE'S ONE AUDIT I CAN THINK OF RIGHT NOW THAT IT'S BEEN QUITE A PROCESS FOR MANAGEMENT, THE PROCESS OWNERS TO CLEAR THAT PARTICULAR RECOMMENDATION.
IT CAN TAKE A WHILE. THANK YOU.
>> TRUSTEE DAVIS. MS. TAYLOR, HOLD ONE SECOND.
[00:25:03]
>> THEY'RE BOTH FOLLOW UP TO MISSES A LOT.
ONE IS GIVEN THE NEW SYSTEM THAT IS IN PLACE, IS THERE A WAY FOR US TO EXTEND THE DEADLINE WHERE THEY WOULD NOT APPEAR TO BE OUTSTANDING VERSES WE HAVE A NEW SYSTEM IN PLACE AND IT BASICALLY RESET THE CLOCK.
>> WE HAVE GIVEN THE CAPITAL AND CONTROLLED ASSET PROCESS OWNERS EXTENDED TIME.
WE'VE EXTENDED THERE BUT ONCE THE AUDIT IS PAST THE ESTIMATED IMPLEMENTATION DATE, THEY DO GO ON THAT SUMMARY SHEET, JUST TO KEEP THE BOARD AWARE OF WHAT'S HAPPENING HERE.
WE WORK WITH MANAGEMENT THERE, BUT YES AT THIS POINT, THAT AUDIT IS SEVERAL YEARS OLD, AND IT HAS JUST TAKEN SOME TIME.
>> THANK YOU. THEN MY SECOND QUESTION IS FOR THOSE OUTSTANDING ITEMS THAT DON'T HAVE NEW SYSTEMS.
>> THERE ARE A FEW THINGS, GOOD QUESTION, THAT WE DISCUSSED IN THE AUDIT COMMITTEE MEETINGS.
THERE ARE SOME THAT ARE OUTSTANDING THERE AND THEY'RE OUTSTANDING FOR A REASON.
I KNOW MR. MADDOX, IN THE AUDIT COMMITTEE, WE'VE DISCUSSED THOSE AND MANAGEMENT IS WORKING ON THOSE AND THE REASONS THEY'RE THERE AND THEY'RE NOT CLEARED AT THIS POINT.
>> BUT THEY ARE WORKING ON THEM.
>> I KNOW FOR THOSE OF US THAT ARE NOT ON THE POLICY NOT POLICY, ON THE AUDIT COMMITTEE, IF THERE'S A WAY THAT MAYBE WE CAN PUT SOMETHING IN HOME BASE TO GIVE US AN UPDATE AS TO THOSE THAT ARE STILL OUTSTANDING.
I KNOW THAT YOU ALL ARE WORKING ON THEM, BUT I THINK IT WILL BE IMPORTANT FOR US TO KNOW THAT IF THAT NEEDLE ISN'T MOVING, THERE'S RATIONALE BEHIND IT.
>> WE'LL DO. I THINK WE'RE GOING TO KNOW. THANK YOU.
>> MS. DANA. THANK YOU. I'M GOING TO GO BACK BRIEFLY TO THE AGENDA ITEM 7 UNDER RECOGNITIONS,
[7. Recognitions (Part 2 of 2)]
AND I SKIPPED OVER 7B, RECOGNITIONS OF THE FRISCO ISC 2026, TMEA, MIDDLE SCHOOL, HONOR FULL ORCHESTRA STUDENTS.BEFORE I CALL ON MR. MCLINDEN, WE DID COME FROM A WONDERFUL RECOGNITION SHORTLY BEFORE THIS OPEN MEETING OF THOSE STUDENTS FROM LAWLER, SO WITH THAT, MR. MCLINDEN.
>> JUST A FEW MINUTES AGO BEFORE THE BOARD MEETING STARTED, WE HONORED SOME OUTSTANDING MUSICIANS IN OUR TRAINING ROOM AND PLEASE KNOW THAT THAT WAS RECORDED AND IT WILL BE POSTED ON OUR WEBSITE, WHEREVER YOU FIND OUR BOARD MEETINGS.
IT'LL BE A SEPARATE TAB THAT YOU CAN GO BACK AND WATCH THAT AS WELL.
LAWLER MIDDLE SCHOOL FULL ORCHESTRA, THEY RECEIVED THE HIGHEST HONOR AND RECOGNITION THAT YOU COULD GET FROM TMEA AS A TMEA HONOR GROUP.
WE ACTUALLY HAD FOUR THAT QUALIFIED TO THE FINAL ROUNDS.
IT WAS FOWLER MIDDLE SCHOOL FULL ORCHESTRA, FOWLER MIDDLE SCHOOL STRING ORCHESTRA, LAWLER MIDDLE SCHOOL, I JUST MENTIONED AND THEN WAKELAND HIGH SCHOOL BAND, AND THEN LAWLER MADE IT TO THE NEXT ROUND AND THEY WILL BE PERFORMING AT THE TMEA STATE CONVENTION LATER THIS YEAR.
WE HAD THEIR PARENTS UP THIS AFTERNOON OR THIS EVENING AND STUDENTS WERE THERE.
IT WAS JUST A FUN CELEBRATION, AS MR. HILL SAID EARLIER, TALKING ABOUT OUR BAND NIGHT THIS IS COMING UP NEXT WEEK.
IT'S JUST A TESTAMENT TO MUSIC AND FRISCO ISD.
ALL THE MUSICIANS THAT WE HAVE, OUR CHOIR, ORCHESTRAS, EVERYTHING IS OUTSTANDING AND FUN TO CELEBRATE.
SKITTLES PUT IN A TON OF HARD WORK, AND IT HAS DEFINITELY PAID OFF.
CONGRATULATIONS TO THEM AND THEIR DIRECTORS, TOO, WHO ALSO WORKED VERY DILIGENTLY.
>> THANK YOU, MR. MCLINDEN, AND THANK YOU TO LAWLER.
WE NOW MOVE ON TO AGENDA ITEM 10,
[10. Discussion regarding Staley Middle School]
DISCUSSION REGARDING STALEY MIDDLE SCHOOL.>> GOOD EVENING, BOARD. I'M GOING TO STAY UP HERE TONIGHT BECAUSE WE'RE GOING TO DO A TAG TEAM APPROACH, AND MR. EVANS IS GOING TO COME UP TO THE PODIUM AT SOME POINT DURING THIS PRESENTATION AND GIVE SOME INFORMATION AS WELL.
YOU'VE SEEN SOME OF THIS INFORMATION.
THERE ARE A COUPLE OF SLIDES THAT WE HAVE ADDED BASED ON THE WORKSHOP THAT WE HAD AND SOME FEEDBACK WE RECEIVED FROM YOU, THE BOARD AND FROM THE COMMUNITY.
WE'VE GOT A LITTLE BIT OF ADDITION, BUT WE'LL GO AHEAD AND JUMP RIGHT IN AND HAVE OUR DISCUSSION ON STAY TONIGHT.
LIKE WE'VE DONE IN THE PAST, OUR PURPOSE TONIGHT IS TO WRITE AN UPDATE ON COST, OF OUR PLANNING PRIORITIES IN THE PROCESS THAT WE WENT THROUGH.
THEN AGAIN, AS YOU SEE HERE, THIS IS NOT A SHOCK THAT OUR RECOMMENDATION AS AN ADMINISTRATION TO THE BOARD IS FOR THE RETIREMENT OF STALEY AT THE END OF THE 26, 27 SCHOOL YEAR.
[00:30:01]
I THINK IT'S IMPORTANT AGAIN TO REITERATE AS WE'VE GONE THROUGH THIS PROCESS FOR OVER A YEAR.THESE WERE THE ELEMENTS THAT WE CONSIDERED COST, NOT ONLY THE COST OF STALEY, BUT ALSO LOOKING AT THAT INS, THE BOND BUDGET.
WHAT IMPACT DOES IT HAVE ON STUDENTS? ACADEMICALLY, STUDENT DISPLACEMENT? HOW DO WE REZONE THEM? THE IMPACT THAT MAY HAVE ON PARENTS AS WELL, PART OF OUR COMMUNITY IMPACT, LOSING A NEIGHBORHOOD SCHOOL.
THEN HOW DO WE LOOK AT STUDENT OPPORTUNITY, WHICH MR. EVANS WILL HIT ON A LITTLE BIT TONIGHT AS WELL.
THIS IS ONE OF THE NEW SLIDES.
WE'RE GOING TO DIG IN JUST A LITTLE BIT INTO THE OTHER TWO OPTIONS THAT YOU SAW DURING THE WORKSHOP.
I THINK IT'S IMPORTANT HERE. WE'VE TALKED ABOUT PLUMBING, THAT NO CHANGE, THAT CONSTRUCTION COST OF $3.5 MILLION, THAT IS TO GO IN AND DO THE RENOVATIONS TO THE PLUMBING SYSTEM THAT WE KNOW IS NEEDED IF STALEY WERE TO CONTINUE TO EITHER BE REMODELED OR STAY AS IS.
WE DO HAVE BOND MONEY AVAILABLE FROM THAT FOR THE INPUT ASIDE FROM THE 2018 BOND PROGRAM.
I THINK WITH ANY OF THESE, THE NO CHANGE OPTION A AND OPTION B, IT'S IMPORTANT TO UNDERSTAND THAT TO GO IN AND DO THE PLUMBING REPLACEMENT, WE'VE MENTIONED THIS, THAT WE ARE MOST LIKELY GOING TO HAVE TO MOVE STUDENTS FOR A YEAR, POSSIBLY TWO YEARS DURING THAT RENOVATION.
THERE IS NO WAY TO DO A WHOLESALE PLUMBING REFRESH ON THAT BUILDING AND KEEP STUDENTS THERE DURING THE REFRESH.
EVEN IF ONE OF THOSE OPTIONS WAS CHOSEN, WE ARE GOING TO HAVE TO TEMPORARILY REZONE STATELY STUDENTS DURING THE NO CHANGE OPTION A AND OR OPTION B.
>> IF YOU LOOK AT OPTION A, THE LIGHT REFRESH, AND I'LL TALK ABOUT WHAT THAT MEANS HERE IN JUST A SECOND, LIKE A LITTLE MORE DETAIL, LITTLE GRANULAR, BUT BOND MONEY IS AVAILABLE FROM THAT AS WELL.
IS IT 20 MILLION KIM? WE HAVE $20 MILLION SET ASIDE FROM THE 18 BOND PROGRAM.
KIMBERLY HAS REPURPOSED SOME FUNDS FROM THE ORIGINAL $8 MILLION THAT WAS SET ASIDE FOR STALEY, SO THAT NUMBER IS 20 MILLION.
WE HAVE THAT MONEY SET ASIDE FOR OPTION A, THE LIGHT REFRESH.
IF WE WERE TO LOOK AT OPTION B TO THE FULL REFRESH, WE DO NOT CURRENTLY HAVE ENOUGH MONEY SET ASIDE IN THE 2018 BOND PROGRAM FOR THAT.
IF THAT OPTION WAS CHOSEN, WE WOULD HAVE TO LOOK AT OTHER PROJECTS THAT WE ARE LOOKING FORWARD TO COMPLETING FROM THAT BOND PROGRAM, AND WE'D HAVE TO REPRIORITIZE THOSE IF OPTION B WAS CHOSEN.
THEN OPTION C, THE NEW BUILDING, OF COURSE, WE PUT OUT TO OUR COMMUNITY AND TO OUR VOTERS IN THE 24 BOND PROGRAM LAST NOVEMBER THAT WAS VOTED DOWN.
WE DEFINITELY DO NOT HAVE MONEY AT THIS POINT IN TIME FOR A NEW STALEY MIDDLE SCHOOL. THE ONE BENEFIT.
WHEN WE TALKED ABOUT THE BOND PROGRAM TO A NEW BUILDING WAS THAT STUDENTS WOULD NOT HAVE TO BE DISPLACED WITH A NEW BUILDING, THEY COULD STAY IN THE CURRENT BUILDING WHILE THE NEW BUILDING WAS BEING BUILT.
BUT AGAIN, IF YOU LOOK AT THOSE OPTIONS TOGETHER, NONE OF THEM REALLY ADDRESS THE TWO COMPONENTS OF WHAT WE'RE REALLY TALKING ABOUT HERE, AND THAT IS A DEMOGRAPHIC DECLINE, NOT ONLY DISTRICT WIDE, BUT IN THAT AREA, BUT THEN ALSO INEFFICIENCIES AND COST SAVINGS THAT WOULD COME FROM OPTION D, WHICH IS TO RETIRE STALEY MIDDLE SCHOOL.
JUST THE COMPARISON ON OPTION A AND B AND WHAT MAKES UP THAT 19.6 AND I THINK IT IS 24 SOMETHING MILLION DOLLAR.
OPTION A, WE TALKED ABOUT THE 3.5 MODERNIZED PLUMBING, BUT ALSO, WE'RE LOOKING AT GOING IN AND TOUCHING, REFRESHING EVERY CLASSROOM.
WE'VE HEARD FOR YEARS THAT IT'S SOMETIMES DIFFICULT TO KNOW WHAT IS THE FRONT ENTRY OF STALEY MIDDLE SCHOOL.
WHAT LOOKS LIKE THE FRONT ENTRY REALLY TAKES YOU INTO THE CAFETERIA AREA.
AN UPDATED FRONT ENTRY, COMPLETED BATHROOM REMODEL FOR ALL THE BATHROOMS IN THE SCHOOL, MODERN HALLWAYS, NEW WALL TILE, WAINSCOTING, WHATEVER YOU WANT TO CALL IT, CARPET PAINT.
A BIG PROJECT AND OPTION A IS A REVAMPED KITCHEN, EXPANDED SERVING LINES.
STALEY'S KITCHEN IS SMALLER THAN ALL OF OUR OTHER MIDDLE SCHOOL KITCHENS AND NEW SCIENCE LABS FOR OPTION A.
IF WE GO TO OPTION B, WHICH WE'RE CALLING THE FULL REFRESH, INCLUDES EVERYTHING IN OPTION A.
THERE WAS A PLAN TO PUT ON FIVE ADDITIONAL CLASSROOMS IN THE FRONT OF THE BUILDING TO ADD CAPACITY TO STALEY MIDDLE SCHOOL.
WE WERE GOING TO LOOK AT A NEW ART STUDIO OUT TO THE SOUTHWEST SIDE OF THE BUILDING.
WE WOULD REPURPOSE THE CURRENT ART ROOM TO HELP WITH THAT.
WE COULD EVEN HAVE MORE SPACE FOR THE REVAMPED KITCHEN.
THEN REALLY OPENING UP THE LIBRARY AREA WHERE THERE ARE SOME CLASSROOMS NEXT TO THE LIBRARY, OPENING THAT ENTIRE AREA FOR A VERY LARGE COLLABORATION ZONE, LIKE A STUDENT UNION WOULD ALSO BE A PART OF THAT FULL SCALE RENOVATION IN OPTION B.
THAT'S THE DELTAS BETWEEN OPTION A AND OPTION B FINANCIALLY.
[00:35:02]
AGAIN, BOTH OPTIONS DO REQUIRE AND WOULD REQUIRE US TO SPEND $3.5 MILLION ON THAT PLUMBING FIX.WE DO HAVE THIS MAP IS DIFFERENT THAN THE ONE THAT YOU SAW FROM THE WORKSHOP.
WE HAVE UPDATED NUMBERS FROM PASA THAT YOU SEE HERE.
IT SHOWS THE CURRENT STALEY ZONE AND THE PROJECTIONS FOR THE NEXT THREE YEARS, AND THEN YOU CAN SEE ALL THE MIDDLE SCHOOLS, BUT LOOKING CLOSELY AT TRENT GRIFFIN AND HUNT MIDDLE SCHOOLS TO SEE WHAT'S HAPPENING WITH THEIR ENROLLMENT OVER THE NEXT FEW YEARS AS WELL.
SEE THE BOARD LOOKING AT THAT.
INTENTLY, I'LL GIVE YOU A FEW SECONDS BEFORE I MOVE FORWARD WITH THAT.
WE SEE A LITTLE BIT OF AN UPTICK OVERALL IN OUR MIDDLE SCHOOL ENROLLMENT PROJECTIONS.
THE NEXT SLIDE, WE'LL GET INTO THAT A LITTLE BIT MORE.
IT'S NOT MUCH, BUT IT'S A LITTLE BIT ANYWHERE FROM 20-25 NEXT YEAR FOR THOSE FOUR CAMPUSES TO AROUND 120 IN TOTALITY IN THE NEXT 3-4 YEARS, INCREASE FROM OVER OUR PREVIOUS PROJECTIONS FOR MIDDLE SCHOOL.
YOU'VE SEEN THIS GRAPH BEFORE.
YOU SEE UP THERE ON 25 26, THOSE FOUR CAMPUSES ARE CURRENTLY SITTING AT 2,704 STUDENTS AS OF THIS AFTERNOON.
AGAIN, THE PURPOSE OF THIS WAS TO SPEAK TO ONE OF THOSE TWO FACTORS THAT WE'RE LOOKING AT HERE.
ONE OF THAT BEING THE DEMOGRAPHIC DECLINE IN THIS ZONE OR IN THIS SECTOR.
ALL FOUR MIDDLE SCHOOLS HAVE A CAPACITY OF AROUND 3,800 STUDENTS.
WE WERE ASKED TO GO OUT AND GET A SECOND OPINION FROM ZONDA DEMOGRAPHICS, WHICH WE DID OVER THE SUMMER, LATE SPRING, EARLY SUMMER.
THE NUMBERS YOU SEE FOR PASA ARE UPDATED WITH CURRENT NUMBERS BASED ON CURRENT PROJECTIONS.
THOSE CHANGED A LITTLE BIT FROM THE PRESENTATION WE DID A FEW WEEKS AGO IN THE WORKSHOP.
BUT YOU SEE THAT THE PASA ZONDA NUMBERS ARE STILL VERY CLOSE TO ONE ANOTHER ACTUALLY EVEN CLOSER NOW THAN THEY WERE PREVIOUSLY.
IT DOES SHOW OVER THE NEXT FIVE YEARS AND PROJECTING FORWARD, WHICH YOU DON'T SEE HERE IS THAT WE HAVE SIGNIFICANT CAPACITY IN THOSE FOUR MIDDLE SCHOOLS.
DO SOMETHING DIFFERENT AND BE MORE EFFICIENT.
THIS RIGHT HERE IS AN UPDATED MAP IF WE WERE TO CLOSE DAY TO SEE THE ZONES HAVEN'T CHANGED, BUT YOU SEE THE NUMBERS OF THE MIDDLE SCHOOLS BASED ON CURRENT PROJECTIONS HAVE CHANGED A LITTLE BIT.
YOU DO SEE TRENT GROWING A LITTLE BIT.
AGAIN, OUR MIDDLE SCHOOL CAPACITY IS AROUND 1,000 STUDENTS.
PROBABLY 900 IS THE SWEET SPOT FOR OUR MIDDLE SCHOOLS.
THEN YOU SEE GRIFFIN AND HUNT, BEING ABLE TO HANDLE THAT.
>> FOR THE AUDIENCE PURPOSE, CAN YOU TELL US WHAT THE CAPACITY FOR MIDDLE SCHOOLS ARE SO THEY HAVE AN IDEA OF WHAT THESE NUMBERS CAN BE?
>> ABSOLUTELY. MIDDLE SCHOOL CAPACITY IS AROUND 1,000, THE SWEET SPOT IS AROUND 900.
>> YOU'RE WELCOME. THEN I'M GOING TO LET KIM SHE WASN'T READY FOR THIS.
>> SHE CAN HANDLE IT. I'LL LET KIM TALK ABOUT THE PROJECTED COST SAVINGS THAT WAS ASKED FROM OUR WORKSHOP.
>> WE'VE GOTTEN A COUPLE OF QUESTIONS OVER THE LAST FEW MONTHS ABOUT POTENTIAL COST SAVINGS, IF STALEY IS RETIRED.
WE'VE TALKED HERE AND THERE ABOUT JUST INDIVIDUAL TYPES OF COSTS LIKE UTILITIES COSTS, THAT THING.
WHAT I DID WAS, I WENT THROUGH AND DID A FULL BLOWN PROJECTION OF COST SAVINGS, IF STALEY IS RETIRED AT THE END OF THE YEAR.
TOTAL, WE'RE LOOKING ABOUT 3.4 TO $4 MILLION IN ANNUAL M&O SAVINGS IF THE STUDENTS ARE MOVED IN TO FILL UP CAPACITY AT OTHER MIDDLE SCHOOLS.
THAT 3.4-4 INCLUDES ABOUT BETWEEN 2.7 AND 3.3 MILLION IN PERSONNEL SAVINGS.
THERE'S A RANGE THERE BECAUSE IT WILL DEPEND ON THE CLASSES THAT MAKE AND THAT THING AND THE NEEDS FOR DIFFERENT TYPES OF TEACHERS AT THE CAMPUSES THAT ARE RECEIVING STUDENTS.
IN ADDITION TO THAT, IT'S ABOUT $750,000 IN NON PERSONNEL SAVINGS.
THAT WE WOULD SAVE JUST BY HAVING ONE LESS MIDDLE SCHOOL CAMPUS.
THEN OF COURSE, THE $20 MILLION IN BOND FUNDS THAT'S BEEN SET ASIDE TO RENOVATE SAY, WE WOULD NOT BE SPENDING ON THAT PROJECT, AND SO THAT COULD BE REPURPOSED FOR OTHER THINGS IF NEEDED TO CARRY US THROUGH TO THE NEXT POTENTIAL BOND PROGRAM.
THOSE ARE THE TOTAL COST SAVINGS BIG PICTURE.
HAPPY TO ANSWER ANY QUESTIONS.
>> MR. MR. WORSTER, ARE YOU DONE TOO, ARE YOU OKAY.
WE CAN PROCEED TO YOU. I IS THERE ANY QUESTIONS FOR FOR KIM?
>> TRUSTEE DAVIS. THE PROJECTS
[00:40:09]
THAT ARE REMAINING FOR THE 2018 FROM THE 2018 BOND PROGRAM, ARE YOU ABLE TO SHARE WHAT PROJECTS ARE REMAINING AND MAYBE ATTACH A PRICE TO THOSE? WHAT HE MENTIONED THAT THERE WERE SOME OTHER REMAINING PROJECTS FROM THAT 2018.>> YES. I COULD PUT THAT INTO HOME BASE FOR YOU GUYS.
IF YOU REMEMBER BACK IN JANUARY WHEN WE HAD OUR CAPITAL PROJECTS WORKSHOP AFTER THE 2024 BOND FAILED, WE PRESENTED A REWORK OF THE CAPITAL PLAN.
REALLY, WHAT WE'RE DOING IS JUST WORKING THROUGH THAT CAPITAL PLAN AND THOSE PRIORITIES.
BUT WE HAVE KEPT THE $20 MILLION RESERVED FOR STALEY.
I CAN PUT SOMETHING TOGETHER FOR YOU GUYS IN ONE LOOK AT WHERE WE'RE AT WITH THAT PLAN.
>> BUT ROUGHLY WHAT IS THE AMOUNT OF THOSE? IS THERE A ROUGH AMOUNT FOR THOSE?
>> UPSTANDING, THAT WE HAVEN'T FINISHED YET.
I DON'T HAVE THAT NUMBER OFF THE TOP OF MY HEAD.
WHAT WOULD THE COST BE TO BUS STUDENTS ANNUALLY.
THE STUDENTS THAT ARE ZONED FOR STALEY, WHAT WILL BE THE COST TO GET THEM BUSED TO THE OTHER THREE CAMPUSES ANNUALLY?
>> GREAT QUESTION. I DO NOT HAVE THAT NUMBER IN FRONT OF ME, BUT IT'S A NUMBER THAT I CAN PUT IN HOME BASE FOR YOU AS WELL.
>> CAN WE MAKE THIS INFORMATION AVAILABLE TO THE PUBLIC AND NOT JUST TO THE BOARD REGARDING THE FUNDS FROM THE 2018 BOND PROGRAM BECAUSE I KNOW I GET THAT QUESTION ALL THE TIME.
>> JUST TO SPEAK ON THAT FOR A QUICK SECOND, THE REVISED CAPITAL PLAN AND WHAT HAS BEEN SPENT TO DATE IS ON OUR WEBSITE, AND WE DON'T UPDATE THAT EVERY MONTH.
I AM TRYING TO REMEMBER WHEN I THINK IT MIGHT HAVE BEEN LAST UPDATED IN JANUARY, AND THEN AS SOON AS OUR BOOKS CLOSE AND WE'RE THROUGH THE AUDIT, THEN WE'LL UPDATE IT FOR THE END OF THE YEAR.
WE'RE TRYING TO UPDATE THAT TWICE A YEAR.
BUT ALL OF THE 2018 BOND PROJECTS, THEIR ORIGINAL BUDGET, WHAT WAS SPENT AS OF I THINK JANUARY, AND THEN THE REVISED CAPITAL PLAN AND THE PROJECTED COSTS FOR THOSE REMAINING PROJECTS ARE ALL ON OUR BOND WEBSITE.
>> I HAVE NO DOUBT. I JUST CAN'T HELP BUT WONDER IF IT'S EASILY ACCESSIBLE OR PEOPLE KNOW WHERE TO FIND IT.
I COULD PROBABLY FIND IT IF I SPENT 10 MINUTES, BUT I SPEND PROBABLY MORE TIME ON THAT WEBSITE THAN YOUR AVERAGE COMMUNITY MEMBER.
I JUST KNOW THAT I GET THAT QUESTION A LOT.
I KNOW OTHER TRUSTEES GET THAT QUESTION A LOT, IF THERE'S JUST A WAY TO MAKE IT EASY, ESPECIALLY BETWEEN NOW AND WHEN THE BOARD HAS TO DECIDE WHAT TO DO ABOUT STALEY AMPLE OF THINGS, I'LL ADD TO THAT.
>> I WOULD ALSO ENCOURAGE ANYONE WHO IS INTERESTED TO GO BACK AND WATCH THE WORKSHOP FROM JANUARY.
WE GIVE A VERY THOROUGH AND DETAILED REPORT ON THAT REVISED CAPITAL PLAN.
I BELIEVE THAT'S STILL AVAILABLE ON THE WEBSITE AS WELL FOR EVERYBODY TO GO WATCH.
IF YOU JUST GO TO OUR WEBSITE AND TYPE IN BOND AND HIT ENTER, IT WILL TAKE YOU TO OUR BOND WEBSITE WHERE YOU CAN PULL UP THAT INFORMATION.
>> YES. CAN YOU PULL UP THE REZONING MAP? I'VE HAD A FEW QUESTIONS FROM THE COMMUNITY.
IS MAUS A POSSIBLE CONSIDERATION?
>> IF I HEARD THE QUESTION CORRECTLY, [OVERLAPPING] WAS MAUS CONSIDERATION OR A POSSIBLE CONSIDERATION?
>> THAT'S THE QUESTION. THAT'S CORRECT.
>> GOOD QUESTION. THANK YOU. TECHNICALLY, NO, WE ARE HOLDING MAUS RIGHT NOW IN RESERVE KNOWING THAT THERE IS GROWTH HAPPENING IN BRINKMAN RANCH.
RAPIDLY, IT'S CURRENTLY HAPPENING.
AT SOME POINT, WE WILL HAVE TO MOVE SOME OF THOSE STUDENTS THAT ARE CURRENTLY ZONED TO WESTERN MIDDLE SCHOOL TO MAUS MIDDLE SCHOOL BECAUSE MAUS HAS CAPACITY.
HOWEVER, I THINK FOR THE NEXT FEW YEARS UNTIL WE DO A REZONE, MAUS IS PROJECTED TO BE WELL UNDER 90%.
A PARENT COULD ALWAYS CHOOSE ANY OF THE MIDDLE SCHOOLS THAT WE HAVE ON THIS MAP THAT ARE GOING TO BE UNDER 90% CAPACITY, WHICH IS 900 STUDENTS.
LOOKING AT THIS MAP, IF YOU SEE PROJECTIONS LESS THAN 900, THOSE MIDDLE SCHOOLS WOULD HAVE THE ABILITY TO TAKE ON A TRANSFER.
>>TRUSTEE ELAD. I THINK I'VE ALREADY ASKED THIS BEFORE.
I KNOW I HAVE MR. WORSTER, SO I APOLOGIZE, BUT IT IS A CONCERN OF MINE.
I'M LOOKING AT THE NUMBERS AND I FOLLOW THE DATA PRETTY QUICKLY, BOTH ZONDA AND PASA.
MY CONCERN IS IF THE NUMBERS BECOME UNPREDICTABLE AND WE DO GO INTO A GROWTH,
[00:45:08]
HOW MUCH ROOM DO WE HAVE FOR GROWTH? WHAT IS THE NUMBER OF STUDENTS? WE CAN TAKE ON IF WE TAKE SAY OFF THE TABLE? WHAT IS THE NUMBER IF WE WERE TO HAVE TO REZONE OR MIDDLE SCHOOLS? OUTSIDE OF WHAT WE'RE PREDICTING NOW, LET'S SAY IF WE HAVE UNPREDICTED GROWTH.WHAT IS OUR MARGIN OF ERROR? JUST LOOKING AT THE MAP, YOU WOULD LOOK AT ALL THOSE MIDDLE SCHOOLS AND YOU WOULD SAY 1,000 WE'RE PRETTY COMFORTABLE WITH.
WE KNOW HOW TO RUN A MIDDLE SCHOOL EFFICIENTLY WITH 100.
I SAID 900 IS MORE IDEAL, BUT WE HAVE HAD OVER THE PAST 10 YEARS MANY MIDDLE SCHOOLS WITH STUDENTS.
LOOK AT NELSON RIGHT NOW AND FOR THE LAST EIGHT YEARS, THAT HAVE BEEN VERY EFFECTIVE IN MAINTAINING OPERATIONS WITH STUDENTS OVER 1,000, AND WE CAN HANDLE THAT.
THAT'S PROBABLY THE BEST ANSWER I CAN GIVE YOU RIGHT NOW.
I WILL SAY AS I AM STARTING TO GO THROUGH, WE DO NOT HAVE OUR FULL REPORT YET FROM PASA, BUT YOU MAKE A VERY IMPORTANT ASSUMPTION THERE, AND THAT IS THAT GROWTH WAS TO SPIKE AND SURGE, BASED ON WHAT I'M SEEING TODAY, THAT'S NOT THE CASE.
>> I UNDERSTAND, ESPECIALLY WHEN YOU TAKE INTO THE PGA PROPERTY AND THE BRINKMAN PROPERTY AND ALL OF THOSE THINGS. THANK YOU.
I KNOW WE DID THE SECONDARY LOOK.
BUT THESE CURRENT NUMBERS ARE THOSE THAT WERE JUST REPORTED.
>> THE CURRENT NUMBERS FOR PASA ARE UPDATED ZONDA IS FROM THE REPORT THAT THEY RAN BASED ON LAST YEAR'S DATA.
WE ARE AT ZONDA TO DO A SECOND REPORT, CORRECT?
>> I DON'T KNOW IF YOU HAVE THIS NOW, BUT I WOULD LOVE TO KNOW WHAT THE PROJECTIONS WERE FOR A PASA VERSUS WHAT WE ACTUALLY HAVE RECEIVED RECENTLY.
WHATEVER THE PROJECTIONS WERE BECAUSE WE PROJECT OUT OVER THREE YEARS.
BUT WHAT WERE THE NUMBERS PROJECTED FOR FOR THIS YEAR VERSUS WHAT WE ACTUALLY HAVE.
>> THOSE ARE PROJECTIONS, THOSE AREN'T CURRENT NUMBERS.
THE ONLY THING THAT'S CURRENT UP THERE IS THE 26 48 BECAUSE THAT'S THIS YEAR, BUT THE 26-30, THOSE ARE PROJECTED NUMBERS FROM PASA.
>> THESE ARE PROJECTED. WE WE HAVE NOT RECEIVED THE FULL REPORT YET?
I'M GOING SCREEN SHOT BECAUSE WE'RE NOT SUPPOSED TO USE OUR PHONES.
>> HERE WE FEEL CONFIDENT WITH THESE NUMBERS.
PASA WENT IN AND THEY WORKED EXTENSIVELY FOR THE FIRST TWO WEEKS AFTER RECEIVING OUR DATA AFTER SPRING BREAK TO HELP US WITH THE PRESENTATION FOR STALEY.
THEY LOOKED SPECIFICALLY AT MIDDLE SCHOOL FIRST AND REALLY ZONED IN ON STALEY AND THOSE OTHER THREE MIDDLE SCHOOLS THAT WE'VE BEEN TALKING ABOUT.
SO WHEN I SAY, WE DON'T HAVE THE FULL REPORT, THERE'S A LOT OF OTHER THINGS THAT ARE PART OF THAT FULL REPORT THAT TALK ABOUT TRENDS IN HOUSING MARKET AND A BUNCH OF THOSE THINGS.
SHE FOCUSED QUICKLY ON NUMBERS SO WE HAVE UPDATED NUMBERS.
I FEEL GOOD THAT THOSE NUMBERS AREN'T GOING TO CHANGE IN THE NEXT TWO WEEKS.
THOSE NUMBERS ARE WHAT HER PROJECTIONS ARE.
THAT HELPS. MAYBE I MISUNDERSTOOD YOUR QUESTION.
>> YOU GAVE US THE PROJECTIONS OVER THREE YEARS.
WHAT I'M ASKING IS LIKE THIS 26, 48, I DON'T KNOW WHY I TOOK MY GLASSES OFF.
THE 26, 48 THAT YOU'VE GIVEN US WE'RE NOT EVEN JUST THE 26,48, BUT FOR THE SCHOOL SPECIFICALLY STALEY.
WHATEVER THE PROJECTIONS WERE, WE WERE PROJECTED [OVERLAPPING] TO GO DOWN.
>> YOU WANT A COMPARISON OF THIS NEW MAP WITH THE OLD MAP?
>> YES. I'M ONLY ASKING BECAUSE I BELIEVE THE MAPS THAT WE LOOKED AT BEFORE FOR THE NEXT THREE YEARS, IT SHOWED THAT THE NUMBERS WERE GOING DOWN.
>> 2026, 535, AND THEN IT JUST WENT LOWER AND LOWER.
LIKE IT WAS DROPPING, IS THAT?
>> YES. I THINK I NOW UNDERSTAND YOUR QUESTION BETTER. THANK YOU.
WHAT WE WOULD HAVE SEEN BEFORE LAST YEAR'S PROJECTIONS HAD STALEY FOR 25 AT 5:32 AND 26 AT 503? IN 27 AT 516.
YOU CAN SEE THOSE DIFFERENCES BASED ON WHAT I JUST SAID NOW, THAT'S THE ONLY DATA I HAVE IN FRONT OF ME.
I CAN GO FURTHER, IF YOU LET ME DO THAT WHEN I GET BACK TO MY OFFICE TOMORROW.
BUT YOU CAN SEE THAT COMPARISON.
IT DID UPTICK STALEY ABOUT 20 TO 30 IN EACH OF THOSE TWO YEARS THAT WE CAN COMPARE.
>> IS THE SAME ACCURATE FOR GRIFFIN TRENT AND HUNT?
[00:50:06]
IT'S A GOOD NUMBER TO LOOK AT.
2027 FOR TRENT IS 791 ON THE MAP IN FRONT OF YOU WITH UPDATED PROJECTIONS.
IT WAS 778 FROM LAST YEAR'S DATA.
WENT UP 13, GRIFFIN IN 2027 WAS 559; PREVIOUS PROJECTIONS FOR GRIFFIN WAS 522.
IT UPTICKED A LITTLE BIT AS WELL.
THEN HUNT THE CURRENT NUMBERS THAT YOU SEE IN 2027 ARE 720, AND THAT NUMBER WAS 762.
HUNT, ACTUALLY, SHE TURNED DOWN AND HER PROJECTIONS.
THE OTHER TWO, ACTUALLY, THE OTHER THREE WENT UP A LITTLE BIT.
>> I'M ONLY ASKING BECAUSE I REMEMBER SOMEONE MADE A COMMENT ABOUT HUNT BEING HAVING CHALLENGES WITH HUNT BEING CLOSER TO CAPACITY.
I'M SEEING THAT IT'S ACTUALLY TRENT THAT [OVERLAPPING].
>> ESPECIALLY WHEN YOU GO TO THE REZONE MAP, TRENT IS THE SCHOOL THAT'S FILLING UP THE MOST IN THIS REZONE.
>> I JUST WANTED TO MAKE SURE AND MAKE SURE THAT WE'RE HEARING THIS IN YOUR PRESENTATION, YOU USED THE WORD INEFFICIENT ENROLLMENT.
IN OTHER WORDS, LACK OF ENROLLMENT.
IT'S NOT A MATTER OF JUST INCREASING BECAUSE THE NUMBERS A STAY ARE INCREASING AND A LOT OF THE NUMBERS ARE.
IT'S A LACK OF LARGE ENROLLMENT.
>> CORRECT. PART OF I THINK THE FUTURE OF THIS DISTRICT WHEN WE TALK ABOUT PROJECTIONS AND ENROLLMENT TRENDS AND DEMOGRAPHICS, IS GOING TO BE US LOOKING AT SCHOOLS IN WHAT WE'RE GOING TO CALL SECTORS.
LOOKING AT THREE, FOUR, FIVE OR SIX SCHOOLS WITHIN A GEOGRAPHIC LOCATION THAT WE'RE GOING TO CALL A SECTOR, BECAUSE IT'S REALLY NOT EVEN FAIR TO MOVING FORWARD, SAY, THIS ONE SCHOOL IS CAUSING THIS ISSUE.
IT'S A REGIONAL ISSUE WHERE WE'RE SEEING DECLINE IN MULTIPLE SCHOOLS IN THAT REGION.
YOU CAN SIT ON ANY OF THOSE SCHOOLS AND GRIFFIN IN PARTICULAR AND SAY, GRIFFIN HAS LOW NUMBERS WHEN YOU GO BACK TO THIS MAP BEFORE WE DO A REZONE.
BUT WHAT WE'RE SAYING IS WITHIN FOUR SCHOOLS IN THIS ZONE, THERE IS OVER 1,200 STUDENT CAPACITY, FOR US TO MAKE A DECISION.
WHEN WE LOOK AT STALEY, AS WE SAID, IT'S ABOUT DEMOGRAPHICS AND IT'S ALSO ABOUT A FINANCIAL DECISION TOO BECAUSE TO KEEP STALEY MOVING FORWARD, WE'RE GOING TO HAVE TO PUT IN MILLIONS OF DOLLARS TO KEEP IT RUNNING.
I THINK THAT'S GOING TO BE THE MIND SHIFT.
WE HAVE IN THIS DISTRICT FOREVER FOCUSED ON REZONING AS A ONE FOR ONE.
THIS SCHOOL IS OVERCROWDED, WE'RE GOING TO MOVE THEM TO THIS SCHOOL OR THESE TWO SCHOOLS.
DEMOGRAPHICS, WHEN WE LOOK AT NOW THAT WE'RE DECLINING IN ENROLLMENT, WE'RE GOING TO LOOK AT IT DIFFERENTLY THAN WE'VE HAD IN THE PAST.
>> A COUPLE OF THINGS. FIRST, I DO THINK THAT IF WE'RE GOING TO BE LOOKING AT REZONING, IF THE DECISION IS MADE TO CLOSE DAILY AND WE HAVE TO REZONE THOSE STUDENTS.
I THINK THAT WE NEED TO LOOK AT IT A LITTLE MORE BROADLY THAN PERHAPS HOW WE'VE BEEN LOOKING AT IT, BECAUSE WE'VE JUST TALKED SPECIFICALLY AROUND TRENT GRIFFIN AND HUNT, WHICH I UNDERSTAND, BUT I THINK WE SORT OF CAME TO THAT LAST SPRING BECAUSE WE WERE IN A LITTLE BIT OF A HURRY.
>> NO, THAT IS NOT TRUE. I DON'T I DON'T WANT TO BE RUDE, BUT MY DEPARTMENT SPENDS WHAT WE DO ALL YEAR LONG AS WE'RE LOOKING AT DEMOGRAPHICS AND WE'RE LOOKING AT THE BEST PLACE FOR OUR DISTRICT TO BE EFFICIENT.
WE DIDN'T LOOK AT THOSE THREE SCHOOLS BECAUSE WE WERE IN A HURRY.
WE LOOKED AT THOSE THREE SCHOOLS BECAUSE GEOGRAPHICALLY OVER TIME, THEY MAKE THE MOST SENSE WHEN YOU FACTOR IN BRINKMAN'S GROWTH, WHEN YOU FACTOR IN THE GROVES GROWTH, WHEN YOU FACTOR IN PGAS GROWTH.
THEN YOU ALSO YOU'RE TRYING TO FIND MIDDLE SCHOOLS THAT STATELY CAN EASILY ZONE 2 SO THAT YOU'RE NOT JUMPING OVER ZONES TO GET TO A DIFFERENT ZONE.
FOR INSTANCE, IF YOU LOOK AT COB, WELL, COULD COB BE A VIABLE OPTION? YES, BUT YOU'RE SKIPPING A ZONE TO GET TO COB.
THE BEAUTY OF A TREND, EVEN THOUGH IT STARTS TO LOOK LIKE IT IS GROWING IN OUR PROJECTIONS, IF YOU CAN SEE TEN YEAR PROJECTIONS, THEY START TO DECLINE A LITTLE BIT.
>> WELL, THAT WASN'T TOTALLY MY POINT.
[00:55:02]
BUT I UNDERSTAND WHAT YOU'RE SAYING.WHAT I'M REALLY TRYING TO SAY IS AND IT'S TO MISS SAMPLES POINT.
WHAT'S THE NEXT ONE AFTER STALEY? IF WE CONTINUE ALONG THIS DECLINING ENROLLMENT, AND I'M NOT ASKING YOU TO NAME THE CAMPUS RIGHT NOW.
BUT I MENTIONED A LITTLE BIT OF THIS IN THE WORKSHOP.
I'M GOING TO REVISIT IT NOW JUST FOR THE PURPOSES OF PEOPLE WHO MAYBE DIDN'T CATCH THAT AND ARE TUNING IN NOW.
I WON'T GO INTO AS MUCH DETAIL AS I DID THEN.
BUT I THINK WE NEED TO KNOW WHICH IS THE NEXT ONE.
I UNDERSTAND THAT THINGS COULD CHANGE AND THERE COULD BE SOMETHING WITH THE HOUSING OR THE MARKET OR PEOPLE MOVING IN OR WHATEVER.
BUT I THINK WE NEED TO KNOW WHICH THE NEXT ONE IS.
AS WE'RE PLANNING FOR THIS ONE, IF THE DECISION IS MADE TO RETIRE SAY, WHICH WE WON'T KNOW THAT TILL OCTOBER, THAT WE LOOK AT THAT AND TAKE THE OPPORTUNITY TO LOOK AT OUR DISTRICT, OVERALL.
IT SOUNDS LIKE YOU'VE DONE THAT, BUT THAT WAS LAST SPRING AND WE'VE HAD SOME TIME TO GET SOME UPDATED NUMBERS, BOTH FROM PASA AND FROM ZONDA TO TAKE A LOOK AND SEE IF THAT PLAN STILL MAKES SENSE.
THAT WOULD JUST BE ONE PIECE OF FEEDBACK.
THE OTHER ONE, AND I'M ONLY GOING TO MENTION IT BECAUSE YOU BROUGHT IT UP, WHICH IS NELSON.
I DO THINK AS A DISTRICT, IF WE HAVE, SOME MIDDLE SCHOOLS WITH 500 AND SOME STUDENTS AND ONE THAT HAS CONTINUOUSLY BEEN OVER 1,000, IT MIGHT WORK OPERATIONALLY, BUT IT'S A CROWD CROWDED CAMPUS.
I KNOW WE THOUGHT THE NUMBERS WERE GOING TO GO DOWN.
I BELIEVE THAT THE LEXINGTON THAT NEW LEXINGTON DEVELOPMENT IS NOT GOING TO BE ZONED THERE.
I THINK I HEARD THEY WERE GOING TO BE ZONED SOMEWHERE ELSE, BUT I DO THINK THAT IT DOESN'T IT'S NOT THE BEST PLAN TO KEEP A CAMPUS AT THAT CAPACITY FOR GOING ON 56.
>> ARE YOU REQUESTING WE REZONE NELSON?
>> I'M NOT REQUESTING ANYTHING.
WHAT I'M SUGGESTING WHAT I'M SUGGESTING IS THAT PERHAPS THE REZONING COMMITTEE TAKE A LOOK AT THE PLAN, REVIEW IT IN DETAIL AND GIVE SOME FEEDBACK AND ALSO GET SOME COMMUNITY FEEDBACK, WHICH I THINK WE'RE PROBABLY GOING TO GET BETWEEN NOW AND OCTOBER.
THE ONLY REASON WHY I BRING UP NELSON IS BECAUSE YOU BROUGHT IT UP BECAUSE IF THE REZONING COMMITTEE IS GOING TO BE LOOKING AT, THE MAP AND LOOKING AT THE PLAN FOR STALEY, IF THE DECISION IS MADE TO RETIRE, THEN I THINK WE SHOULD ALSO THROW IN NELSON AND I DON'T SEE ANY OTHER CAMPUSES THAT COME TO MIND OFF OF HERE, BUT I THINK THAT'S UP TO THE REZONING COMMITTEE TO TAKE A LOOK AT.
MY LARGER POINT IS THAT I DON'T WANT US TO JUST ADDRESS STALEY IN A VACUUM AND I'D LIKE TO SEE US ADDRESS IT AS A DISTRICT.
AGAIN, KNOW WHAT'S COMING SO THAT THE DECISIONS THAT WE MAKE NOW, WE DON'T END UP LOOKING BACK LATER AND SAYING, GOSH, WE SHOULD HAVE LOOKED AT THIS THEN.
THAT WAS MY WHOLE POINT IN BRINGING IT UP.
>> SORRY. GO AHEAD. SPEAKING CONTINUE.
CONTINUE PRESENTATION? PERFECT. WHERE WAS I? KIM, AT THIS POINT, I'M GOING TO CALL UP MR. PHIL EVANS, WHO IS ONE OF OUR MANAGING DIRECTORS OF SECONDARY SCHOOLS, AND PHIL IS GOING TO TALK A LITTLE BIT ABOUT THE TRANSITION PLANNING AND THE WORK THAT'S BEEN GOING ON WITH HIS TEAM.
>> THANK YOU, MR. HILL AND BOARD FOR ALLOWING ME TO COME UP AND SPEAK.
REALLY, I'M JUST TALKING SPECIFICALLY ABOUT THE WORK THAT'S BEEN DONE AROUND TRANSITIONING STUDENT STAFF, THE TRANSITION PLAN FOR STALEY SHOULD THE DECISION BE MADE FOR THE CAMPUS TO RETIRE.
WE'VE BEEN WORKING OVER THE LAST SEVERAL MONTHS WITH EVERY DEPARTMENT IN FRISCO ISD AROUND THIS PLAN.
REALLY, WE STARTED VERY DELIBERATELY DEVELOPING WHAT WE'RE CALLING PLANNING PRIORITIES, WHICH ARE BROAD PRIORITIES THAT DEFINE THE WORK THAT WE NEED TO DO, IF THIS DECISION AND THE PLAN WERE TO MOVE FORWARD.
SPECIFICALLY AROUND THE REZONING, OBVIOUSLY THE REZONING OF STUDENTS, SINCE THE STUDENTS WOULD BE ATTENDING A DIFFERENT SCHOOL, STAFF REASSIGNMENT, MAKING SURE THAT STAFF IS REASSIGNED IN POSITIONS THAT IS CONSISTENT WITH THEIR CERTIFICATIONS.
WE'RE GOING TO GET INTO THAT A BIT MORE.
DOCTOR FIORI IS GOING TO TALK ABOUT THAT IN A COUPLE MINUTES, CULTURE AND CLIMATE REDESIGN, CELEBRATION OF LEGACY, REALLOCATION OF RESOURCES, AND TRANSPARENT COMMUNICATION.
IN THESE MEETINGS, WE THOSE PRIORITIES AND DEVELOPED OBJECTIVES AND STRATEGIES AND WENT MUCH MORE GRANULAR,
[01:00:03]
AND I KNOW WE SPOKE ABOUT THAT IN THE BOARD WORKSHOP A COUPLE OF WEEKS AGO.BUT WENT MUCH MORE GRANULAR AND EVERY DEPARTMENT, IS COLLABORATING IN AREAS THAT THEY NEED TO TAKE OWNERSHIP WITH THIS WORK.
THOSE ARE OUR PLANNING PRIORITIES.
I'M GOING TO TALK JUST BRIEFLY ABOUT SOMETHING THAT IS FRONT OF MIND, AND THAT IS THE CELEBRATION OF STALEY'S LEGACY SHOULD THE DECISION BE MADE TO RETIRE THE CAMPUS.
WE HAVE A SUBCOMMITTEE ON THE READY IF THAT DECISION WERE MADE, TO BEGIN THE PLANNING AROUND THAT BECAUSE WE KNOW THAT STALEY IS OUR OLDEST MIDDLE SCHOOL AND A LOT OF GREAT THINGS HAVE COME OUT OF THAT CAMPUS, AND WE WANT TO BE SURE TO RECOGNIZE THOSE.
AT THE END OF THE YEAR, WE'VE TALKED ABOUT A RETIREMENT CELEBRATION.
THE DATE OF THAT IS REALLY TO BE DETERMINED BASED ON THE DECISIONS MOVING FORWARD, AND THE LEGACY PLANNING COMMITTEE WILL BE VERY INVOLVED IN THAT.
NOT ONLY WILL THIS CONSIST OF DISTRICT LEVEL FOLKS, BUT IT'LL ALSO CONSIST OF STAFF, PARENTS, WE WANT MANY VOICES IN THIS.
OTHER IDEA IS SAY STUDENT STAFF, LAST DAY OF SCHOOL FINAL WALK AND MAKING THAT A SPECIAL EVENT, THE DETAILS OF THAT ARE YET TO COME, AND WE'RE REALLY TRYING TO THINK OUTSIDE THE BOX.
HOW CAN WE MAYBE LEVERAGE THE HALL OF HONOR, WE KNOW THE NEXT SLIDE TO COMMEMORATE MAYBE SOME SIGNIFICANT CONTRIBUTIONS THAT STUDENTS THAT HAVE COME OUT OF STALEY ATHLETICS MAY HAVE ACCOMPLISHED.
THE COMMEMORATIVE VIDEO MEMORY BOOK, AND THIS IS REALLY GOING TO BE THE WORK OF THE COMMITTEE.
THIS IS SOMETHING THAT WE'RE GOING TO BE VERY DELIBERATE ABOUT, ALONG WITH ALL THE OTHER PRIORITIES THAT I MENTIONED EARLIER.
AT THIS TIME, I'M GOING TO TURN IT OVER TO DOCTOR FIORI, AND SHE'S GOING TO TALK BRIEFLY ABOUT THE STUDENT PROGRAM CONTINUITY AND WHAT WE'RE GOING TO DO TO MAKE SURE THAT WE'RE SUPPORTING STUDENTS ACADEMICALLY AS THEY MAKE THE TRANSITION POSSIBLY TO ANOTHER CAMPUS.
>> MR. EVANS, IF I COULD JUST STOP RIGHT BEFORE WE PASS THE BATON.
I KNOW, TRUSTEE DAVIS WE MAY HAVE SOME QUESTIONS FOR YOU, MR. EVANS HERE. YOU DON'T MIND.
>> I JUST HAVE ONE, AND I REALLY DO APPRECIATE A ALLOWING ME TO BREAK THESE UP BECAUSE I'LL FORGET THEM.
IS THERE A CURRENT UPDATE FOR SAY'S PROGRESS ACADEMICALLY? I MEAN, I APPRECIATE THIS, BUT I'D LIKE TO KNOW IF WE HAVE IF YOU CAN SHARE WITH THE BOARD SOMETIME SOON A CURRENT UPDATE ON THE PROGRESS, THE ACADEMIC PROGRESS.
>> THAT'S A GOOD QUESTION. NOT RIGHT NOW.
WE JUST FINISHED THE FIRST ROUND OF MAP TESTING.
WE'RE WORKING WITH CAMPUS ADMINISTRATION AROUND SOME REALLY COOL PROGRESS MONITORING TOOLS THAT OUR ASSESSMENT ACCOUNTABILITY DEPARTMENT HAVE DEVELOPED.
AND ACTUALLY, WE HAVE A MEETING.
I ACTUALLY TEXTED DOCTOR MIRA THIS MORNING TO SET UP A MEETING AND MORE MEETING ON THURSDAY AFTERNOON TO TALK WITH THEIR INSTRUCTIONAL LEADERSHIP TEAM ABOUT THAT PROGRESS MONITORING INSTRUMENT.
I THINK MORE TO COME ON THAT, BUT IT'S EARLY IN THE YEAR.
I KNOW THAT YOU'VE DONE A GREAT JOB LEADING ALL THESE DEPARTMENTS THROUGH ALL OF THIS HEAVY WORK AND REALLY THINKING THIS THROUGH, AND THAT'S BENEFITED US AS A DEPARTMENT IN TEACHING AND LEARNING TO REALLY THINK THROUGH IN THAT OBJECTIVE STYLE THAT YOU HAVE SET UP TO MAKE SURE WE'RE CLEAR OF WHAT WE'RE TRYING TO ACCOMPLISH.
WE REALLY TAKE IT VERY SERIOUSLY IN TERMS OF THIS IDEA OF TRANSITIONING STUDENTS FROM ONE CAMPUS TO THE NEXT.
WE'VE SPENT A LOT OF TIME THINKING THROUGH AS A DEPARTMENT, ALSO COLLABORATING WITH OTHER DEPARTMENTS, MAKING SURE WE'RE THINKING AT THIS THROUGH ALL ANGLES.
THIS SLIDE THAT IS ON THE SCREEN FOR YOU TONIGHT GIVES JUST AN OVERVIEW OF WHAT THAT PROCESS WOULD LOOK LIKE.
THE FIRST PIECE THAT YOU SEE IS NAME AND NEED DATA TALKS.
WHAT THAT WOULD LOOK LIKE IS THE RECEIVING MIDDLE SCHOOL CAMPUSES WOULD MEET WITH OUR DEPARTMENT TO REVIEW THE INCOMING STUDENT LEARNING DATA AND NEEDS OF EACH INDIVIDUAL STUDENT, AND REALLY MAKE SURE WE'RE HAVING THAT HANDOFF AND THAT TRANSITION WHERE WE'RE GOING STUDENT BY STUDENT, TO MAKE SURE THAT IT'S VERY CLEAR TO THAT IN TO THAT RECEIVING CAMPUS AND NEEDS OF ALL STUDENTS.
THE NAME AND NEED DATA TALKS WILL BE A CRITICAL FIRST STEP IF WE ARE TO MOVE IN THIS DIRECTION.
FROM THERE, WE LOOK AT PROFESSIONAL LEARNING.
IN THIS, IT WOULD NEED TO BE VERY STRATEGIC TO ENSURE THAT WE ARE CONSIDERING ALL PIECES OF THIS OF THE NEEDS OF THE CAMPUS.
[01:05:02]
WE'D BE LOOKING AT THE STALY LEARNING DATA FOR OUR STUDENTS.WE WOULD ALSO BE LOOKING AT THE STUDENT LEARNING DATA OF THOSE RECEIVING CAMPUSES AND LOOK AT ALSO THE NEEDS OF THE STAFF.
IN TERMS OF WHAT SKILLS DO THEY HAVE? HOW MANY NEW TEACHERS, DO WE HAVE ALL OF THOSE PIECES AND WORK COLLECTIVELY WITH THE CAMPUS LEADERSHIP TO DEVELOP A STRATEGIC PROFESSIONAL LEARNING PLAN THAT'S BASED OFF OF NEEDS THAT WE HAVE FOUND WITHIN THE DATA.
FROM THERE, WE WOULD MAKE SURE THAT WE HAVE THE RESOURCES THAT WE NEED.
WE WOULD BE MAKING SURE IN TERMS OF KNOWING ALL THE PROGRAMS THAT STUDENTS ARE PARTICIPATING IN AND RECEIVING SERVICES FOR.
WE HAVE THE AVID PROGRAM THAT IS AT STATELY CURRENTLY AND WE HAVE PLANS TO MAKE SURE THAT THE STUDENTS THAT ARE PARTICIPATING THAT WOULD BE ABLE TO CONTINUE PARTICIPATING IN THAT PROGRAM.
WE ALSO HAVE OUR STUDENTS RECEIVING ESL SERVICES, GIFTED TALENTED SERVICES, INTERVENTION SUPPORT, ALL OF THOSE COMPONENTS, THAT WE WOULD BE LOOKING AT THAT LINE BY LINE, KID BY KID, WHAT DOES EVERYBODY NEED? WE WOULD PARTNER WITH THOSE RECEIVING CAMPUSES EVERY STEP OF THE WAY.
YOU SEE AT THE BOTTOM, THIS IDEA OF MONITOR AND SUPPORT, WE UNDERSTAND IN THE TEACHING AND LEARNING DEPARTMENT THAT WE CAN'T JUST HELP THESE SCHOOLS LAUNCH AND THEN SAY, YOU'VE GOT WE WANT TO BE THERE EVERY STEP OF THE WAY THAT FIRST YEAR, IF THIS WERE TO COME TO FRUITION, WHERE WE WOULD RETIRE STATELY.
YOU HAVE A COMMITMENT FROM THE TEACHING AND LEARNING DEPARTMENT THAT WE'D BE MONITORING, SUPPORTING THESE THREE CAMPUSES EVERY STEP OF THE WAY.
I LIKE THE FACT THAT YOU ARE TAKING THE TIME TO PLAN IF THIS DECISION IS MADE.
WHEN YOU TALK ABOUT MONITOR AND SUPPORT, DOES THAT INCLUDE THE CURRENT STAFF AND RESOURCES AS DAILY?
>> YES, MA'AM. WE WOULD BE LOOKING AT ALL THE STAFF MEMBERS AND MAKING SURE IF THE CAMPUS WAS RETIRED, WE WOULD BE PARTNERING WITH HR TO MAKE SURE THAT THE CURRENT STAFF IS IN WHERE THEY NEED TO BE IN CAMPUSES THAT THEY WOULD BE ABLE TO SERVE.
IN TERMS OF TEACHERS THAT WOULD BE SUPPORTING THESE STUDENTS WOULD BE AT THOSE THREE MIDDLE SCHOOLS AND WE WOULD MAKE SURE THAT WE UNDERSTAND WHAT STRENGTHS THEY BRING TO THE TABLE FOR OUR STUDENTS, WHAT GAPS WOULD THEY POTENTIALLY HAVE THAT WE WOULD NEED TO FILL REAL QUICK.
>> OVERALL, YOU'RE GOING TO DO IT FOR ALL THE POSSIBLE SCHOOLS THEY WILL BE REZONED EVEN THOUGH THINGS MAY CHANGE AT THE LAST MINUTE.
>> BECAUSE OF OUR THOROUGH NEEDS ASSESSMENT PROCESS, THAT WE REALLY CAN PIVOT.
THAT'S WHERE THAT MONITORING SUPPORT AT THE BOTTOM IS THERE ALL THE TIME BECAUSE WE DO KNOW THINGS CHANGE.
NO MATTER WHAT CAMPUS YOU'RE AT, YOU COULD HAVE A FEW STUDENTS ENROLL THAT NEED SPECIFIC SUPPORTS, AND WE HAVE TO BE ABLE TO PIVOT AND MEET THE NEEDS OF THOSE STUDENTS.
WE ARE EQUIPPED TO DO THAT, WE DO THAT ALL THE TIME.
THAT'S WHAT WE DO, AND WE'RE READY TO DO THAT AND SUPPORT IF THIS TRANSITION WERE TO OCCUR.
>> THANK YOU, MR. PRESIDENT. THIS MAY BE A QUESTION FOR DOCTOR LINTON. I'M NOT SURE.
BUT DO WE KNOW APPROXIMATELY HOW MANY TEACHERS WE WOULD NEED TO TRANSFER SHOULD STALEY GO TO RETIREMENT?
>> WE WOULD OF COURSE RE-EVALUATE BASED ON NUMBERS NOW, BUT I WILL TELL YOU WHEN THERE WAS A CONSIDERATION IN THE SPRING, WE DID HAVE AN APPROXIMATE NUMBER.
BUT WE WOULD NEED TO SEE HOW MANY STUDENTS WILL BE THERE.
BUT WE CAN CERTAINLY PROVIDE THAT FOR YOU WHEN WE GET TO THAT POINT FOR SURE.
>> THANK YOU. THANK YOU, DOCTOR FIORI, MR. EVANS.
I THINK THIS IS MY LAST SLIDE TO WRAP UP TONIGHT.
ONE OF THE THINGS YOU'LL NOTICE IS THAT THERE'S A LARGER LOOK AT THE TIMELINE THAN WHAT YOU'VE SEEN ON THE LAST FEW PRESENTATIONS FROM THE WORKSHOP.
BECAUSE I DO THINK IT'S IMPORTANT TO GO BACK AND REMIND FOLKS THAT WE HAD IN OUR BOND PROGRAM A NEW STALEY MIDDLE SCHOOL.
WHEN THAT BOND PROGRAM DID NOT PASS, WE INTERNALLY STARTED HAVING CONVERSATIONS IMMEDIATELY ABOUT WHAT ARE WE GOING TO DO TO ADDRESS NOT ONLY THE BOND BUT STALEY IN PARTICULAR.
WE KNOW LAST YEAR WE ASKED PASA BASED ON THEIR INITIAL LOOK AT OUR DEMOGRAPHIC REPORT TO GO BACK AND RE LOOK AT IT BASED ON PM SNAPSHOT DATA BECAUSE IT WAS REALLY THE FIRST YEAR IN TOTALITY THAT WE STARTED TO SEE A SIGNIFICANT DECREASE FROM PROJECTIONS.
THEY GAVE US AN UPDATED DEMOGRAPHIC REPORT IN NOVEMBER,
[01:10:03]
WHICH CAME IN AFTER THE BOND ELECTION.THEN WE HAD A WORKSHOP IN JANUARY, WHICH WE'VE REFERENCED A FEW TIMES TONIGHT TO TALK ABOUT THE 2018 BOND AND OUR CAPITAL PROJECTS REALLOCATION OF FUNDS AND PROJECTS.
WE DID HAVE, OF COURSE, THE BOARD MEETING IN MARCH, THE BOARD MEETING IN APRIL.
THE WHOLE POINT OF ALL OF THIS IS JUST TO SAY THIS HAS NOT BEEN A THREE OR FOUR MONTH PROCESS.
IT HAS BEEN A YEAR LONG PROCESS.
IF YOU THINK ABOUT STALEY IN TERMS OF PUTTING THAT INTO A BOND PROGRAM, IT'S BEEN A 2.5, THREE YEAR PROCESS THAT WE'VE BEEN HAVING CONVERSATIONS ABOUT STALEY.
THAT'S WHERE WE'VE BEEN AND WHERE WE'RE GOING IS WE HAVE ONE MORE MEETING COMING UP IN OCTOBER AT THE REGULAR SCHEDULED BOARD MEETING FOR THE BOARD TO VOTE ON WHAT WE'RE GOING TO DO WITH STALEY MOVING FORWARD.
THAT IS ALL I HAVE, IF THERE ARE ANY MORE QUESTIONS, ANY OF US WOULD BE HAPPY TO ANSWER THOSE.
>> YES, I HAVE A QUESTION TO BACKUP ABOUT THE LEGACY PLANNING COMMITTEE.
I LIKE THE FACT THAT YOU'RE PLANNING.
IT'S SAD THAT YOU SAY THE SUBCOMMITTEE IS READY.
BUT MY QUESTION IS THE COMPOSITE OF THE COMMITTEE, WOULD IT INCLUDE PARENTS IN THE COMMUNITY AND SOME STUDENTS?
>> I THINK IT'S IMPORTANT TO HEAR FROM STUDENTS ON WHAT THEY WANT TO HAVE HAPPEN. IF IT HAPPENS.
OBVIOUSLY, WE'RE GOING TO HAVE TO LIMIT THE NUMBER OF THE COMMITTEE, BUT I THINK THE CONSTRUCT OF IT IS WE CAN HAVE I THINK STAFF, PARENTS, AND I WONDER IF EVEN PERHAPS, YOU KNOW, FORMER STUDENTS.
WE'LL JUST HAVE TO FIGURE OUT WHAT EVOLVES.
>> THANK YOU. MY OTHER QUESTION ON ONE OF THE SLIDES, I THINK IT'S A TYPO, MAYBE.
WHEN IT SAYS, DAILY IS CLOSING EARLY.
>> I'M SORRY. WAS THERE A QUESTION? I DID NOT HEAR THE QUESTION.
>> IS THAT CORRECT? THE PURPOSE IT SAYS THE RETIREMENT OF STALEY MIDDLE SCHOOL IN 2026 2027.
>> THE RETIREMENT AT THE END OF THIS SCHOOL YEAR, MY FEAR WAS THAT IF I PUT UP 25, 26 PEOPLE WOULD THINK WE'RE DOING IT AT SOME POINT DURING THIS SCHOOL YEAR.
IT WOULD HAPPEN AT THE VERY END OF THIS SCHOOL YEAR FOR THE 26, 27 SCHOOL YEAR, MEANING IT WOULD NOT BE OPEN IN 26, 27.
THANK YOU FOR ASKING THAT FOR CLARIFICATION.
>> I WILL FIX THAT SLIDE IF I NEED TO.
ANY OTHER QUESTIONS? MISS WESLER?
>> I THINK IN OUR WORKSHOP, WE SAW A MORE DETAILED PLAN FOR THE RETIREMENT OF THE CAMPUS, BUT THAT WAS NOT IN THE MATERIALS TONIGHT.
PROBABLY JUST BECAUSE OF TIME.
DON'T HAVE ENOUGH TIME, ALTHOUGH WE PROBABLY HAVE TAKEN AT THE SAME AMOUNT OF TIME AS WE DID IN THE WORKSHOP TONIGHT.
MY QUESTION IS, HAS THAT BEEN PROVIDED TO THE COMMUNITY, OTHER THAN I KNOW IT WAS IN THE WORKSHOP, BUT ARE WE WAITING UNTIL AFTER THE DECISION IS MADE TO SEND THAT OUT TO THE PARENTS, AND IT'S OUT THERE.
I JUST WASN'T SURE HOW BROADLY THAT WAS COMMUNICATED OR IF IT WAS COMMUNICATED BEYOND THE WORKSHOP.
>> AT THIS TIME IT HAS NOT BEEN COMMUNICATED TO THE COMMUNITY.
>> THANK YOU. MY OTHER QUESTION IS PROBABLY FOR MS. SMITH.
I THINK THE SPEAKER TONIGHT WHO WAS TALKING ABOUT STALEY ASKED WHAT WOULD HAPPEN TO THE 2018 BOND MONEY THAT WAS LEFT OVER, IF IT IS NOT USED ON STALEY, IF THE DECISION IS MADE TO RETIRE THE CAMPUS, WHAT HAPPENS TO THAT MONEY? I THINK I KNOW, BUT I JUST WANT HAVE YOU ANSWER FOR THE SPEAKER.
BUT LIKE I MENTIONED EARLIER, WE DO HAVE A REVISED CAPITAL PLAN THAT WE'RE WORKING THROUGH AFTER THE FAILURE OF THE BOND PROGRAM.
WE'VE SCRAPED ALL OF THE BOND MONEY WE HAVE AVAILABLE TO GET US THROUGH UNTIL WE CAN PASS ANOTHER BOND PROGRAM.
WE WOULD COME BACK TO THE BOARD AT THAT TIME AND TALK ABOUT HOW TO REPURPOSE THAT $20 MILLION.
>> WELL, THANK YOU, MR. WESLER, MS. SMITH, DOCTOR FIORI, AND MR. EVANS,
[01:15:04]
DECISIONS LIKE THIS REQUIRE COLLABORATIVE AND COMPREHENSIVE SUPPORT, AND WE APPRECIATE ALL OF YOU ALL CONTRIBUTING AND INFORMING THE BOARD THIS EVENING AND ANSWERING OUR QUESTIONS.WE NOW MOVE ON TO A AGENDA ITEM 11 ACTION ITEMS 11 A,
[11.A. Consider and Act on approval of minutes from the August 25th Special Meeting]
CONSIDER AND ACT ON MINUTES FROM THE AUGUST 25 SPECIAL MEETING.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11 A.
>> I MOVE TO APPROVE THE MINUTE ON AUGUST 25TH SPECIAL MEETING AS PRESENTED.
>> MOTION BY TRUSTEE MADDOX, SECOND BY TRUSTEE ALLARD.
I NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE.
I WOULD LIKE TO RECOMMEND IF I'M IN ORDER. I NOT RECOMMEND.
I'D LIKE TO HAVE THEM ADD THAT BOTH MYSELF AND MISS SAMPLE WERE AT THE SPECIAL MEETING WE ARE NOT RECORDED IN ATTENDANCE.
WE WERE BOTH A PART OF THE MEETING VIA ZOOM.
ARE WE ABLE TO ADD MYSELF AND MISS SAMPLE LIKE TO THAT RECORD CAN IT BE UPDATED.
>> MISS COLEY, IS THAT PERMISSIBLE? DID YOU HEAR TRUSTEE DAVIS' COMMENT?
>> I PRESENTED IT AS A QUESTION.
ARE WE ABLE TO BE ADDED TO THE MEETING ATTENDANCE GIVEN WE WERE BOTH ON VIA ZOOM, IT'S SHOWING THAT WE WERE ABSENT.
BUT WE PARTICIPATED IN THIS SPECIAL MEETING VIA ZOOM.
>> YOUR QUESTIONS IN CONNECTION WITH APPROVING THE AGENDAS.
YOU WOULD NEED TO MAKE A MOTION TO AMEND THE MINUTES TO INCLUDE THAT AND THEN APPROVE WITH THAT AMENDMENT?
>> BEFORE WE MAKE THAT, I ASSUME YOU'RE GOING TO MAKE A MOTION TO AMEND? ARE THERE ANY OTHER QUESTIONS OR COMMENTS BEFORE WE DO THAT? MISS SAMPLE OVER THERE YOU GOOD?
>> I WOULD LIKE TO MAKE A MOTION THAT WE AMEND THE AUGUST 25TH SPECIAL MEETING MINUTES TO REFLECT THAT DANETT DAVIS AND RENEE SAMPLE WERE BOTH PRESENT FOR THE MEETING.
>> POINT OF ORDER. MADAM DAVIS, YOU NEED TO MAKE A MOTION TO AMEND A MOTION BECAUSE THERE'S A MOTION ON THE FLOOR ALREADY.
>> I THOUGHT I JUST DID, BUT I WOULD LIKE TO MAKE A MOTION TO AMEND THE MOTION.
>> WELL, ACTUALLY, CORRECT IN THE MINUTES.
WE SHOULD HAVE TAKEN A VOTE ON THE MINUTE.
THERE WAS A MOTION, OBVIOUSLY, SHOULD HAVE TAKEN A VOTE TO CORRECT THE MINUTES, BUT THERE WAS A MOTION ON THE FLOOR.
WHEN HE CALLED FOR QUESTION, THAT'S WHEN THE QUESTION SHOULD HAVE BEEN PLACED, BUT I DON'T THINK WE EVER GOT TO THAT POINT BECAUSE WE STARTED MAKING MOTIONS AND EVERYTHING PRIOR TO THAT.
THE CORRECTION TO THE MINUTE SHOULD HAVE BEEN I'D LIKE TO MEND THE MINUTES TO CORRECT THAT I WAS PRESENT.
IT WAS A MISS, WHOEVER WAS ON THE PHONE.
BUT YOU DO HAVE A MOTION STAND THAT'S ON THE FLOOR THAT WE HAVE NOT VOTED ON.
IT SEEMS LIKE WE'RE MAKING A MOTION ABOUT BEFORE WE EVEN RESOLVE THAT.
EITHER VOTE THAT MOTION DOWN OR MAKE THE CORRECTION TO THE MINUTE.
BUT THE WAY WE'RE WORDING IT ISN'T CORRECT.
THAT'S WHAT I'M TRYING TO GET TO.
>> I WANT TO JUST MAKE SURE THAT I'M ACCURATE IN THIS.
I DID A LITTLE STUDYING BEFORE I GOT HERE TODAY.
IF A MOTION IS MADE AND SECOND AND A QUESTION IS CALLED, I'M ABLE TO THEN COME IN AND MAKE AN AMENDMENT TO THAT MOTION.
>> I GUESS THAT'S THE POINT I'M MAKING THE QUESTION WAS NEVER CALLED.
>> I NEVER HEARD THE QUESTION.
>> YOU CAN MAKE A MOTION ON THE MOTION AFTER THE QUESTION HAS BEEN CALLED, WHICH I BELIEVE IS WHAT MS. DAVIS DID.
THE ORIGINAL MOTION WAS TO APPROVE THE MINUTES FOR THE SPECIAL MEETING.
THERE WAS A SECOND AND THEN WE CALLED FOR ADDITIONAL COMMENTS AND QUESTIONS, AT THAT TIME, MS. DAVIS CAME IN WITH A QUESTION AND MADE A MOTION.
ALTHOUGH YOU ARE CORRECT, THE LANGUAGE WOULD HAVE BEEN A MOTION ON A MOTION, BUT WE CAN VOTE ON HER MOTION TO AMEND THE MINUTES.
[01:20:04]
THEN ONCE THAT MOTION HAS BEEN VOTED ON, WE CAN GO BACK TO THE ORIGINAL MOTION SINCE IT'S A MOTION ON A MOTION.>> ABSOLUTELY. TOTAL GROUND. I DIDN'T HEAR IT. I'M SORRY.
>> HEY, I LOVE IT, AND I DID MY STUDY.
>> DO WE HAVE A SECOND ON TRUSTEE DAVIS' MOTION?
>> VOTE ON HERS, AND THEN YOU CAN COME BACK TO.
>> YOU HAVE TO VOTE ON THE MOTION.
>> I'M GOING TO OPEN UP HEIRS QUESTION AND DEBATE FIRST.
>> WE'LL HAVE TO VOTE BY HAND.
>> I OPEN UP MOTION BY TRUSTEE DAVIS, SECOND BY WHO SECOND TRUSTEES ALICE? I NOW OPEN UP TRUSTEE DAVIS' MOTIONS FOR ANY QUESTIONS OR DISCUSSIONS AND DEBATE, IF ANY.
WITH THAT, I ASK FOR A VOTE ON TRUSTEE DAVIS MOTION BY SHOWING ANTS.
FOR A CALL FOR ALL IN FAVOR? SAY AYE.
>> ARE THERE ANY NAS? A BY A VOTE OF 70, TRUSTEE DAVIS'S MOTION PASSES.
NOW, GOING BACK TO THE ORIGINAL MOTION, THAT WAS MOVED BY TRUSTEE MADDOX AND SECONDED BY TRUSTEE ALLARD.
NOW I THINK WE OPENED THAT UP FOR QUESTIONS AND DEBATE BEFORE.
ARE THERE ANY FURTHER QUESTIONS OR DEBATE ON THAT BEFORE WE CALL FOR A VOTE ON THAT?
>> I JUST WANT TO MAKE SURE THE TRUSTEES UNDERSTAND THAT NOW THEY ARE VOTING ON THE MINUTES THAT INCLUDE MS. DAVIS'S AMENDMENT.
WITH THAT, I NOW CALL FOR A VOTE.
ARE WE DOING THIS ONE ELECTRONICALLY?
NOW MOVE ON TO AGENDA ITEM 11B.
[11.B. Consider and Act on approval of the recommended employment contracts for identified personnel]
CONSIDER AND ACT ON APPROVAL OF THE RECOMMENDED EMPLOYMENT CONTRACTS FOR IDENTIFIED PERSONNEL.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11B.
>> I MOVE TO APPROVE THE RECOMMENDED EMPLOYMENT CONTRACTS FOR IDENTIFIED PERSONNEL AS PRESENTED.
>> MOTION BY TRUSTEE DAVIS, SECOND BY TRUSTEE MADDOX.
I NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE.
HAVING HEARD NONE, I NOW CALL THE BOARD FOR A VOTE.
NOW MOVE ON TO AGENDA ITEM 11C.
[11.C. Consider and Act on the appointment of parents and community members to the District Advisory Council, which includes the Calendar Committee, Compliance Committee, CTE Committee, District Improvement Team, GT Committee, Legislative Leadership Committee, Safety & Security Committee, School Health Advisory Committee, and District Library Advisory Committee]
CONSIDER AND ACT ON THE APPOINTMENT OF A PARENTS AND COMMUNITY MEMBERS TO THE DISTRICT ADVISORY COUNCIL, WHICH INCLUDES THE CALENDAR COMMITTEE, COMPLIANCE COMMITTEE, CTE COMMITTEE, DISTRICT IMPROVEMENT TEAM, GT COMMITTEE, LEGISLATIVE LEADERSHIP COMMITTEE, SAFETY AND SECURITY COMMITTEE, SCHOOL HEALTH ADVISORY COMMITTEE, AND DISTRICT LIBRARY ADVISORY COMMITTEE.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11C.
>> I WILL MOVE TO APPROVE THE APPOINTMENT OF PARENTS, COMMUNITY MEMBERS TO DISTRICT ADVISORY COUNCIL, WHICH INCLUDES CALENDAR COMMITTEE, COMPLIANCE COMMITTEE, CTE COMMITTEE, DISTRICT IMPROVEMENT COMMITTEE, GT COMMITTEE, LEGISLATIVE LEADERSHIP COMMITTEE, SAFETY AND SECURITY COMMITTEE, SCHOOL HEALTH ADVISORY COMMITTEE, AND DISTRICT LIBRARY ADVISORY COMMITTEE AS PRESENTED.
>> MOTION BY TRUSTEE DAVIS, SECOND BY TRUSTEE SAMPLE.
I OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE. TRUSTEE ELAD.
>> I DON'T HAVE A QUESTION, BUT JUST A REQUEST FOR SOMEONE FROM ISD TO JUST GO THROUGH AND EXPLAIN THE PROCESS THAT WE USE TO GET HERE.
ALSO JUST A BRIEF OVERVIEW OF THE DISTRICT LIBRARY ADVISORY COMMITTEE.
I KNOW WE TALKED ABOUT IT IN A WORKSHOP, BUT I DON'T THINK WE'VE EVER GONE OVER AN IN BOARD MEETING AND THOSE WHO ARE WATCHING LIVE AND WATCH THE RECORDING LATER MIGHT BE INTERESTED TO KNOW HOW THAT ALL COMES TOGETHER AND THEN SPECIFICALLY THE PROCESS FOR THAT COMMITTEE BECAUSE THAT IS NEW TO US.
>> I AM HAPPY TO TALK ABOUT THE PROCESS TO GET TO THESE APPOINTMENTS, AND THEN I'LL LET CHERYL CHIME IN ABOUT WHAT THE DISTRICT LIBRARY ADVISORY COMMITTEE WILL BE TASKED WITH THIS YEAR.
[01:25:02]
USUALLY IN THE MONTH OF AUGUST, WE OPEN UP APPLICATIONS FOR THE DISTRICT ADVISORY COUNCIL, WHICH IS A COUNCIL OF STAKEHOLDERS THAT SERVE ON VARIOUS COMMITTEES, WHICH YOU ALL JUST READ THROUGH.THAT APPLICATION WINDOW WAS OPEN FROM AUGUST 1ST TO AUGUST 31ST THIS YEAR.
WE INVITE PARENTS, COMMUNITY MEMBERS, STAFF, AND HIGH SCHOOL STUDENTS TO APPLY TO BE ON ONE OR MORE OF THOSE COMMITTEES THAT MAY INTEREST THEM.
AFTER THE APPLICATION WINDOW CLOSES, THEN WE HAVE DISTRICT FACILITATORS THAT FACILITATE EACH OF THOSE COMMITTEES, READ THROUGH ALL OF THE APPLICATIONS AND MAKE RECOMMENDATIONS TO THE SCHOOL BOARD FOR COMMUNITY MEMBERS, PARENTS, AND EMPLOYEES TO APPOINT TO THAT COMMITTEE.
IT IS OUR PRACTICE THAT COMMUNITY MEMBERS ARE FORMALLY APPOINTED THROUGH THIS PROCESS.
STAFF ARE SELECTED BY THOSE DISTRICT FACILITATORS AND THEN PRESENTED TO YOU GUYS WITH THE COMMUNITY MEMBERS FOR INFORMATION.
THEN STUDENTS ARE SELECTED BY THEIR INDIVIDUAL HIGH SCHOOL PRINCIPALS.
YOU DO NOT SEE STUDENTS ON THE LIST TONIGHT, BUT THEY HAVE APPLIED AND HAVE BEEN RECOMMENDED BY THEIR HIGH SCHOOL PRINCIPALS.
THAT LIST COMES TO YOU ALL FOR FORMAL APPOINTMENT BEFORE WE KICK OFF ALL OF OUR COMMITTEE MEETINGS FOR THE YEAR.
FOR THE DISTRICT LIBRARY ADVISORY COUNCIL, THAT ONE IS DONE A LITTLE BIT DIFFERENTLY BECAUSE THAT'S A NEW COMMITTEE THIS YEAR, AND SB 13 REQUIRES THAT EACH BOARD MEMBER HAVE AN EQUAL OPPORTUNITY TO APPOINT VOTING MEMBERS TO THAT COMMITTEE.
WHAT WE DID WAS, WE HAD THE POOL OF APPLICANTS OF PEOPLE WHO WERE INTERESTED IN THE DISTRICT LIBRARY ADVISORY COMMITTEE, WHICH WE'RE CALLING THE DLAC, FOR SHORT.
THAT LIST OF APPLICATIONS WITH ALL OF THE APPLICATION INFORMATION WAS SENT TO THE BOARD.
EACH BOARD MEMBER WAS ASKED TO APPOINT ONE VOTING MEMBER, AND THEN RECOMMEND AN ADDITIONAL ADVISORY MEMBER WHO WOULD BE NON VOTING.
THAT HELPED US JUST IN CASE THERE WERE TWO BOARD MEMBERS THAT APPOINTED THE SAME PERSON.
THERE WAS ALWAYS A BACKUP THAT WE COULD GO TO AND THAT MADE SURE THAT EACH VOTING MEMBER WAS APPOINTED DIRECTLY BY ONE TRUSTEE.
YOU'LL SEE IN THE COMMITTEE APPOINTEES LIST, THE VOTING MEMBERS THAT WERE APPOINTED INDIVIDUALLY BY EACH OF YOU AND WHO THEY WERE APPOINTED BY.
THEN YOU'LL SEE THE REMAINING MEMBERS THAT WOULD BE SERVING AS ADVISORY COMMITTEE MEMBERS THIS YEAR.
ANYTHING TO ADD? CHERYL, DO YOU WANT TO TALK A LITTLE BIT ABOUT WHAT THAT COMMITTEE DOES?
>> THIS IS NEW FOR US AS WELL AS FOR YOU ALL, BUT WE'VE BEEN WORKING ON WHAT THAT'S GOING TO LOOK LIKE.
PART OF THE DUTIES WILL BE THAT THEY WORK WITH OUR LIBRARY PROCUREMENT PROCEDURES, LOOKING AT THE COLLECTION DEVELOPMENT GUIDELINES, ALIGNING OUR PROCUREMENT OF THE LIBRARY MATERIALS WITH OUR EFP LOCAL POLICY.
THEY ALSO WILL WORK WITH MS. BUTLER AND HER TEAM.
THEY MEET A MINIMUM OF TWICE A YEAR, TWO TIMES A YEAR, BUT WE WILL BE MEETING ALMOST MONTHLY BECAUSE THERE'S A REVIEW OF MATERIALS BEFORE THEY CAN BE PURCHASED.
>> THANK YOU. I JUST WANTED TO ALSO COMMEND THE DISTRICT FOR CHOOSING TO RECOMMEND TO THE BOARD TO ADOPT THIS COMMITTEE BECAUSE IT WASN'T REQUIRED BY THE LAW.
ALTHOUGH A PETITION COULD HAVE BEEN DONE, I BELIEVE, AND A CERTAIN NUMBER OF SIGNATURES WOULD HAVE COMPELLED US TO DO SO.
BUT I DO COMMEND THE DISTRICT FOR THE RECOMMENDATION TO DO THIS INSTEAD OF GOING DOWN THAT ROUTE.
MY ONLY OTHER QUESTION AND I'M ASSUMING THIS WASN'T AN ISSUE OR WE PROBABLY WOULD HAVE HEARD, BUT I KNOW THAT THIS COMMITTEE HAS TO BE A MAJORITY OF PARENTS.
I'M ASSUMING THAT BASED ON THE APPOINTMENTS THAT WAS NOT AN ISSUE AND WE HAVE THE RIGHT BALANCE TO MEET THE REQUIREMENTS OF THE STATUTE.
>> YES. MS. SMITH, I HAVE A QUESTION ABOUT THAT THE STUDENT, I THINK THE HIGH SCHOOLERS.
SOME REASON, I THINK THE EMAIL WENT OUT TO THEM SAYING, THEIR RECOMMENDATION IS DONE BY THE BOARD OF TRUSTEES OR SOME REASON. I DON'T KNOW.
I THINK IT'S NOT FROM BY THE PRINCIPAL OR SOMETHING.
I KNOW SOME OF THE STUDENTS REACHED OUT TO ME, THINKING, I CAN RECOMMEND THEM.
I REMEMBER FEW STUDENTS TOLD ME YOU GUYS ARE THE ONE DECIDING FACTOR.
THEN AFTER I GOT AN EXPLANATION FROM YOU, I JUST CONVEYED THEM.
IT'S NOT US, JUST THE PRINCIPAL.
PRINCIPALS ARE THE HIGH SCHOOL ONCE THEY'RE DOING IT.
BUT JUST WANT THE CLARIFICATION.
I DON'T KNOW HOW THE EMAIL WENT OUT.
>> THANK YOU FOR BRINGING THAT TO OUR ATTENTION.
STUDENTS DO GET BECAUSE THEY'RE PART OF THE APPLICATION PROCESS WHEN WE SEND OUT MASS EMAILS TO EVERYONE THAT APPLIED SAYING YOUR APPLICATIONS BEEN MOVED ON TO THE NEXT PHASE.
[01:30:03]
YOU'RE RIGHT. THERE IS A LIKELIHOOD THAT WE SAID THAT THEY WOULD BE APPROVED BY THE BOARD.WE'LL MAKE NOTE OF THAT FOR NEXT YEAR TO MAKE SURE THAT IT'S CLEAR THAT THEY'RE APPOINTED BY THEIR HIGH SCHOOL PRINCIPALS.
>> I JUST WANTED TO SAY THANK YOU TO ALL THE PARENTS AND STAFF THAT APPLIED.
WHEN I WAS GOING THROUGH THE LIST TO REVIEW, I JUST KEPT SCROLLING AND SCROLLING.
I REALLY APPRECIATE BECAUSE WHEN YOU LOOK AT THE APPLICATION, YOU CAN TELL, THEY HAVE TO SPEND A LOT OF TIME FILLING OUT ALL OF THE QUESTIONNAIRES AND I JUST REALLY WANTED TO SAY, I APPRECIATE THAT.
THEN I ALSO WANTED TO ECHO WHAT MS. ELAD SAID.
I APPRECIATE THAT THE DISTRICT BROUGHT THIS TO US.
WE DID NOT HAVE TO COMPEL THEM TO DO THE DLAT, IS THAT WHAT WE'RE CALLING IT, MS. SMITH DLAN?
>> DLAC SORRY. YES. ANYWAY, I JUST WANTED TO SAY THANK YOU FOR BRINGING IT TO US. THANK YOU.
>> YES, I JUST WANTED TO SAY AS A NEW BE, THANK YOU ALL FOR ALL THE WORK THAT YOU HAVE DONE.
I REALLY APPRECIATE THE COLLABORATION BETWEEN ISD AND THE BOARD AND THE COMMUNITY.
IT WAS A FULL COLLABORATION, AND THANK YOU, MS. ELAD FOR MAKING SURE THAT THE PUBLIC KNOWS THE PROCESS BECAUSE A LOT OF WORK WAS DONE BEHIND THE SCENES THAT WE HAVE NO CLUE ABOUT.
I JUST WANTED TO SAY, THANK YOU FOR PUBLICIZING IT AHEAD OF TIME SO COMMUNITY COULD SEE WHERE THEY STAND. THANK YOU.
>> I JUST WANT TO ADD ONE MORE THING AFTER I MENTIONED THAT.
I SAW THERE ARE MANY PARENTS OR MANY COMMUNITY MEMBERS SUPPLIED FOR THE COMMITTEES, EVEN THOUGH WE HAVE VERY SMALL NUMBER OF THINGS WE CAN TAKE IN.
BUT THERE IS A NEED FOR IN OTHER AREAS FOR ISD ESPECIALLY LIKE INCUBATORS, WE NEED A LOT OF MENTORS, ISM PROGRAM, WE NEED A LOT OF MENTORS.
THESE PEOPLE LOOKS LIKE THEY SHOWED INTEREST TO WORK WITH THE DISTRICT.
PROBABLY WE CAN SEND AN EMAIL OR SOMETHING.
THERE ARE SOME OTHER OPPORTUNITIES.
I THINK THAT MIGHT HELP. THANK YOU.
>> I WILL JUST BASICALLY TO ADD TO, I THINK ALL THE COMMENTS YOU HEARD FROM HERE IS AS TRUSTEES, THESE COMMITTEES ARE VITAL AND A LOT OF WORK GOES IN BY THE DISTRICT AND THEN COMES THROUGH THE BOARD.
THIS IS REALLY AN OPPORTUNITY WHERE WE SEE AND HUNDREDS OF STAKEHOLDERS, WHETHER IT'S PARENTS OR TEACHERS OR STUDENTS EVEN TO PARTICIPATE IN CRITICAL AND MATERIAL ISSUES THROUGHOUT THIS DISTRICT.
IF YOU JUST LOOK AT THIS AGENDA ITEM, YOU SEE EVERYTHING FROM TTE TO SAFETY AND SECURITY TO WHAT A FEW OF THE TRUSTEES HAVE ALREADY TALKED ABOUT WITH DLAC, BUT THERE'S SO MANY COMMITTEES HERE THAT ARE VITALLY IMPORTANT TO THE FUTURE SUCCESS OF THIS DISTRICT.
I JUST THANK ALL OF THOSE THAT HAVE APPLIED WOULD ENCOURAGE THOSE THAT HAVE NOT TO SERIOUSLY CONSIDER IT, THOSE THAT CARE ABOUT THIS DISTRICT, THOSE THAT SPEAK AND BELIEVE THE DISTRICT CAN IMPROVE IN VARIOUS WAYS.
THIS IS AN OPPORTUNITY TO REALLY CONTRIBUTE AND TO HELP US TRUSTEES AND THIS DISTRICT DO JUST THAT.
THANK YOU FOR ALL OF YOUR EFFORTS IN THAT REGARD.
WITH THAT, ANY OTHER DEBATE, AND I'LL CALL FOR A MOTION.
WE NOW MOVE TO AGENDA 1TEM 11D.
[11.D. Act on approval of updates to Board Operating Procedures ]
CONSIDER AN ACT ON UPDATES TO BOARD OPERATING PROCEDURES.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11D.
>> I MOVE TO APPROVE THE UPDATES TO THE BOARD OPERATING PROCEDURES AS PRESENTED.
>> MOTION BY TRUSTEE DAVIS, SECONDED BY TRUSTEE MADDOX.
I NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE.
NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE. TRUSTEE DAVIS.
>> THANK YOU. ATTORNEY KOLNI, ARE YOU ABLE TO SHARE WITH US THE RATIONALE FOR THE BOARD OPERATING PROCEDURES FOR THE COMMUNITY?
>> YES. MY UNDERSTANDING IS THAT DURING BOARD WORKSHOP, WHEN YOU GUYS GOT TOGETHER OVER THE SUMMER,
[01:35:01]
YOU GUYS COLLABORATED AND DISCUSSED WAYS THAT WE COULD IMPROVE COMMUNICATION WITH OUR STAKEHOLDERS.ONE OF THOSE WAYS IS TO ALLOW FOR WRITTEN COMMUNICATION TO AND FROM THE BOARD.
IN ADDITION TO HAVING COMMUNITY INPUT NIGHTS, THE BOARD ASKED THAT WE REVISE OPERATING PROCEDURES TO ALLOW MEMBERS OF THE PUBLIC TO SUBMIT WRITTEN QUESTIONS AND COMMENTS IN ADVANCE OF COMMUNITY INPUT NIGHT AND ALLOW THE DISTRICTS ADMINISTRATORS TO RESPOND TO THOSE QUESTIONS SO THAT PEOPLE CAN GET THEIR INFORMATION FROM BOTH COMING IN PERSON OR SUBMITTING WRITTEN QUESTIONS AND COMMENTS IN ADVANCE OF THE COMMUNITY INPUT MEETING.
THE REVISIONS PROPOSED TONIGHT GO ALONG WITH THOSE SUGGESTED REVISIONS OR SUGGESTIONS FROM THE BOARD ABOUT HOW TO CHANGE OUR GATHERING OF INFORMATION AND RESPONSIVENESS TO OUR COMMUNITY STAKEHOLDERS.
>> THANK YOU SO MUCH. I THINK IT'S REALLY IMPORTANT TO KNOW THAT THE WAY WE'VE DONE IT PREVIOUSLY WAS NOT THAT YOU ALL DIDN'T WANT TO RESPOND.
OUR OPERATING PROCEDURES LIMITED YOU IN DOING SO.
THANK YOU FOR HELPING US TO MAKE THE NECESSARY CHANGES SO THAT WE CAN COMMUNICATE REAL TIME.
>> WASN'T THERE ALSO SOMETHING THAT CAME OUT OF THE LEGISLATIVE SESSION THAT WAS RELATED TO A PORTAL THAT WAS INTERACTIVE BETWEEN PARENTS AND THE SCHOOL DISTRICTS? I JUST DON'T REMEMBER THE DETAILS.
>> YES. AS PART OF SB 12, WE ARE REQUIRED TO HAVE AN ELECTRONIC MECHANISM THROUGH WHICH THE COMMUNITY CAN PROVIDE INFORMATION FEEDBACK TO YOU GUYS AS A BOARD.
IT'S REFERRED TO AS A PORTAL, BUT PORTAL JUST FROM THE LEGAL STANDPOINT MEANS AN ELECTRONIC INFRASTRUCTURE THAT ALLOWS FOR SOMETHING LIKE THAT.
WE HAD ALREADY MET THE REQUIREMENTS OF SB 12 THROUGH THE LEADERS EMAIL THAT WE ALREADY HAVE IN PLACE AND AVAILABLE FOR ANY MEMBER OF THE PUBLIC TO COMMUNICATE WITH THE TEAM UP HERE WHO ARE MEMBERS OF THE INSTRUCTIONAL SUPPORT TEAM, AS WELL AS THE BOARD OF TRUSTEES AND DR. WALTRIP.
THIS IS ON TOP OF THAT, SO PEOPLE CAN STILL CONTINUE TO USE THE LEADERS EMAIL TO COMMUNICATE AS NEEDED, BUT THIS IS AN ADDITIONAL MECHANISM THROUGH WHICH PEOPLE CAN SUBMIT WRITTEN SPECIFIC QUESTIONS IN ADVANCE OF COMMUNITY INPUT NIGHT AND RECEIVE ANSWERS TO THOSE WRITTEN QUESTIONS IN THE SAME WAY THAT WE PROVIDE ANSWERS TO THOSE WHO COME IN PERSON TO SPEAK DURING COMMUNITY INPUT NIGHT.
>> THANK YOU. THANK YOU FOR SHARING THAT.
I KNOW THAT WE DID HAVE SB 12 RECENTLY MANDATED, BUT JUST FOR CLARIFICATION OUR COMMUNICATIONS DEPARTMENT HAD ALREADY ESTABLISHED THAT, AND WE'VE BEEN DOING IT FOR HOW LONG NOW?
>> LONGER THAN I'VE BEEN IN FRISCO ISD.
>> MY ONLY COMMENT ON THAT I APPRECIATE MS. KOLNI, YOU GUYS RESPONDING TO WHAT THE BOARD HAD REALLY THOUGHT WAS A WAY TO IMPROVE WITH RESPONSIVENESS IN AN ADEQUATE AND FAIR MANNER, AND SO WE'RE LOOKING FORWARD TO PUTTING THAT TO TEST LATER THIS MONTH FOR THE FIRST TIME.
THANK YOU. WITH THAT, IS THERE ANY OTHER QUESTIONS OR DEBATE ON THIS MOTION? HAVING HEARD THEM NOW, NONE, AND I'LL ASK FOR A VOTE.
WE ARE GOING TO SKIP TEMPORARILY AGENDA ITEMS 11E, F, AND G, AND PROCEED TO AGENDA ITEM 12 CONSENT AGENDA.
[12. Consent Agenda Items]
I WOULD SAY, AS AN INITIAL MATTER, WE HAVE AT A REQUEST TO ITEM 12A.WITH AGENDA ITEM 12K BOLD, I WOULD NOW ASK FOR A MOTION ON CONSENT AGENDA ITEMS A-J AND L-S.
>> I MOVE TO APPROVE THE CONSENT AGENDA ITEMS A-J AND L-S AS PRESENTED.
>> MOTION BY TRUSTEE DAVIS, SECOND BY TRUSTEE SALAS.
I'LL OPEN UP THIS AGENDA ITEM FOR QUESTIONS OR DEBATE.
HAVING HEARD NONE, I CALL FOR A VOTE.
[01:40:17]
MOTION PASSES 7-0.NOW MOVE ON TO AGENDA ITEM 12K,
[12.K. Act on agreement with Apptegy]
ACT ON AGREEMENT WITH APPTEGY.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 12K.
>> I MOVE TO APPROVE THE CONSENT AGENDA ITEM K AS PRESENTED.
>> DO WE HAVE A SECOND ON AGENDA ITEM 12 K?
>> MOTION ON AGENDA ITEM 12 K BY TRUSTEE DAVIS, SECOND BY TRUSTEE SAMPLE.
I NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS AND DEBATE.
>> MR. PRESIDENT, I HAD A COUPLE OF QUESTIONS ABOUT THE CONTRACT.
MY CONCERN AS I WAS LOOKING THROUGH THE CONTRACT, I WASN'T COMFORTABLE WITH SOME OF THE STRUCTURE AND THE INFORMATION.
FOR EXAMPLE, WE'RE NOT ALLOWED TO CANCEL WITHOUT CAUSE.
NORMALLY IN A CONTRACTUAL SITUATION.
IF WE GIVE A CERTAIN LENGTH OF TIME NOTIFICATION, WE CAN CANCEL THE WAY I READ THE CONTRACT THAT, WE WILL BE LOCKED IN FOR THE PERIOD OF TIME THAT THE WAY THE CONTRACT IS STRUCTURED.
>> DO WE HAVE SOMEONE THAT CAN COMMENT ON THIS ONE?
>> DO YOU WANT ME TO GO AHEAD AND ADDRESS THAT NOW?
>> YOU'RE RIGHT. A LOT OF TIMES IN A CONTRACTOR RELATIONSHIP, THERE IS THE ABILITY TO CANCEL WITHOUT CAUSE.
IN THIS CASE, I DON'T BELIEVE IT WOULD BE IN THE DISTRICT'S BEST INTEREST FOR THE VENDOR TO CANCEL WITHOUT CAUSE BECAUSE OF THE SIGNIFICANT DISRUPTION THAT THAT WOULD CAUSE TO OUR OPERATIONS.
WE'RE TALKING ABOUT OUR ENTIRE COMMUNICATIONS PLATFORM.
MOST OF THE TIME, WHEN YOU'RE LOOKING AT THAT CONTRACTOR RELATIONSHIP, YOU CAN CANCEL WITHOUT CAUSE 90 DAYS IN ADVANCE.
NINETY DAYS WOULDN'T BE NEAR ENOUGH TIME TO TURN OVER OUR ENTIRE COMMUNICATIONS PLATFORM, INCLUDING OUR WEBSITE, THE WAY WE COMMUNICATE WITH PARENTS AND STUDENTS, AND THAT KIND OF THING.
IT WOULD NOT BE IN OUR BEST INTEREST TO ALLOW THE VENDOR TO CANCEL.
ADDITIONALLY, THE PRICING THAT WE'VE WORKED OUT WITH APPTEGY IS CONTINGENT ON A LONGER-TERM RELATIONSHIP.
FROM APPTEGY'S STANDPOINT, IT WOULDN'T BE IN THEIR BEST INTEREST TO OFFER THE TYPES OF DISCOUNTS AND THE PRICING THAT THEY'RE OFFERING US IF WE COULD GET OUT OF THE CONTRACT AT ANY TIME? IT HINGES ON A LONGER-TERM RELATIONSHIP.
WE DO HAVE THE ABILITY TO CANCEL WITH CAUSE.
IF THEY'RE NOT MEETING OUR REQUIREMENTS, IF THEY HAVE SIGNIFICANTLY POOR PERFORMANCE, OR SOME KIND OF A SIGNIFICANT BREACH, WE OBVIOUSLY HAVE CAUSE TO CANCEL.
DO YOU WANT TO TALK A LITTLE BIT ABOUT OUR IMMUNITY AND OTHER WAYS THAT THE CONTRACT MIGHT END? YEAH, THANKS.
>> WE RECEIVED A QUESTION IN ADVANCE OF THE BOARD MEETING, I BELIEVE FROM YOU, MR. MADDOX ABOUT WHY WE WERE NOT INCLUDING IN THE CONTRACT ALTERNATIVE DISPUTE RESOLUTION OR ARBITRATION.
IT'S SOMETHING THAT'S OFTEN USED IN LONG-TERM VENDOR CONTRACTS IN PRIVATE SECTOR WORK.
IT IS NOT UTILIZED WITH K12 PUBLIC SCHOOLS ON A REGULAR BASIS BECAUSE MOST ARBITRATION ORGANIZATIONS OR DISPUTE RESOLUTION ORGANIZATIONS HAVE THEIR OWN GUIDELINES AND RULES FOR MAKING DECISIONS, WHICH GOVERN WHAT'S BINDING, WHAT KINDS OF CLAIMS CAN BE BROUGHT, ETC.
THOSE ARBITRATION AGREEMENTS AND ORGANIZATIONAL COMPONENTS DO NOT ADDRESS GOVERNMENTAL IMMUNITY OR PARTIAL GOVERNMENTAL IMMUNITY FOR OUR INDIVIDUAL EMPLOYEES.
IT OFTEN DOES THE DISTRICT HARM TO ENGAGE IN ALTERNATIVE DISPUTE RESOLUTION OR MEDIATION THROUGH ONE OF THOSE ORGANIZATIONS, AND IT IS FROWNED UPON IN
[01:45:01]
K12 VENDOR CONTRACTS TO ALLOW THE DISTRICT TO MAINTAIN ITS GOVERNMENTAL IMMUNITY, WHICH PROTECTS US FINANCIALLY.>> WITH THE WAY I UNDERSTOOD THE CONTRACT THE WAY IT'S WRITTEN, THERE IS NO DEFINITION OF WHAT CAUSE IS.
>> GOOD CAUSE IS DEFINED UNDER TEXAS CONTRACT LAW, AND WE RELY UPON THAT DEFINITION.
THE REFERENCE TO GOOD CAUSE, WE WOULD BE PULLING FROM TEXAS CONTRACT LAW.
>> BUT IT'S NOT WRITTEN IN THE CONTRACT, RIGHT? DOES IT SAY THAT WE WOULD PULL FROM THE TEXAS? I DON'T RECALL SAYING THAT.
>> THERE IS A CHOICE OF LAW PROVISION IN THE CONTRACT WHICH CHOOSES TEXAS LAW, AND THAT IS WHAT GOVERNS US IN TERMS OF THE DEFINITION OF GOOD CAUSE.
>> MY EXPERIENCE HAS BEEN IF IT'S NOT WRITTEN IN THE CONTRACT, THEN IT DOESN'T GET APPLIED.
WE DON'T HAVE A DEFINITION FOR CAUSE, AND WE DON'T HAVE A DEFINITION FOR CLAUSE FOR WITHOUT CAUSE, CORRECT?
>> WE DO HAVE A DEFINITION FOR CAUSE.
IT'S COMING FROM THE TEXAS CONTRACT LAW.
>> BUT WE DON'T HAVE ONE FOR WITHOUT CAUSE, AS I MENTIONED EARLIER.
>> THAT'S ALSO COMING FROM TEXAS CONTRACT LAW.
>> THEN I DIDN'T NOTICE THERE WAS NO INCENTIVE FOR IF THEY DON'T MEET THE DEADLINE OR READY TO GO BY JULY 1ST.
ARBITRARILY, THINGS HAPPEN, ESPECIALLY WITH IT.
MY EXPERIENCE, AGAIN, HAS BEEN IT, IS IT.
THEY HAVE THEIR ISSUES. JULY 1ST, IF THEY'RE NOT READY TO GO, WHAT HAPPENS?
>> THERE'S A COUPLE OF THINGS THAT COULD HAPPEN.
AS REASONABLE PARTICIPANTS IN AN AGREEMENT WITH ANOTHER PARTY.
WE WOULD ATTEMPT TO WORK OUT A SOLUTION, AND HOPEFULLY WE WOULD HAVE WARNING IN ADVANCE IF THERE WAS GOING TO BE ANY DELAY IN SERVICES.
IF THERE IS A DELAY WITHOUT GOOD CAUSE, WITHOUT REASON, THEN THAT WOULD BE THE BASIS FOR US TO TERMINATE THE AGREEMENT AS NEEDED.
>> BUT THAT TAKES US BACK TO WE DON'T HAVE MEDIATION OR ANYTHING LIKE THAT.
I GUESS I'M LOST. I'M THINKING WE'RE IN LIMBO HERE.
WE'RE DEPENDING ON THE TEXAS CODE.
WE DON'T HAVE IT DEFINED IN A CONTRACT, AND I'M BASICALLY DEPENDING ON YOUR GOODWILL.
BUT WE'RE LOCKED INTO THE CONTRACT BECAUSE WE CAN'T GET OUT OF IT ONCE WE SIGN, WE'RE LOCKED IN FOR THREE YEARS.
>> THE TERMS OF THIS CONTRACT ARE NOT UNUSUAL.
THERE'S NOTHING OUTRAGEOUS OR OFFENSIVE IN THE TERMS OF THIS CONTRACT, NOR ANY REASON TO BELIEVE THAT APPTEGY IS A BAD ACTOR.
WE GO INTO OUR RELATIONSHIPS WITH VENDORS AS GOOD ACTORS AND ANTICIPATING THAT WE WILL BE MET WITH GOOD ACTION ON THE OTHER SIDE.
CONTRACTS ARE IN PLACE IN THE EVENT THAT THOSE RELATIONSHIPS BREAK DOWN, AND WE DO HAVE PROTECTIONS BUILT INTO THE CONTRACT FOR IF THAT RELATIONSHIP DOES BREAK DOWN, HOW WE CAN TERMINATE THE AGREEMENT.
AS MS. SMITH MENTIONED, ONE OF OUR CONCERNS HERE IS THAT IF WE HAD A TERMINATION CLAUSE, FOR NO REASON AT ALL, FOR NO CAUSE TERMINATION.
THAT COULD LEAVE US WITHOUT THE RESOURCES THAT WE NEED BECAUSE IT WOULD BE LIKELY RECIPROCAL AS A CLAUSE FOR EITHER PARTY TO BE ABLE TO TERMINATE WITHOUT CAUSE.
IT WOULD BE IMPOSSIBLE FOR US TO REBUILD OUR ENTIRE COMMUNICATION AND ONLINE STRUCTURE FOR COMMUNICATION WITH THE PUBLIC AND PARENTS.
IF THAT WERE TO BE HAPPENING TO US.
WE WILL WORK WITH OUR PARTNERS AS GOOD PARTNERS AND TRY TO RESOLVE CONCERNS IN A REASONABLE MANNER, AS WE DO IN ALL OF OUR CONTRACTS AND AGREEMENTS WITH VENDORS.
>> WELL, I TRUST EVERYONE. I JUST VERIFY EVERYTHING THAT THEY SAY OR DO. THAT'S MY POINT ABOUT.
THE OTHER QUESTION OF CONCERN I HAD, AS I WAS LOOKING THROUGH THE INFORMATION, WHAT INFORMATION ARE WE GOING TO PROVIDE TO THEM TO HELP BUILD THE DATABASE? BECAUSE I SAW A LOT OF THINGS IN THERE.
I DIDN'T KNOW OR THINK WOULD BE RELEVANT TO THE OVERALL ASPECT OF WHAT THE CONTRACT OR WHAT EXACTLY THEY'RE GOING TO PROVIDE? THERE ARE THINGS IN THERE ABOUT GENDER, RAISE, IP ADDRESS.
I THINK OF SEX AS A NUMBER OF THINGS IN THERE.
I CAN PULL THAT UP, BUT IT'S IN THEIR POLICY, AND IT LISTS A NUMBER OF ITEMS OF THINGS, AND I'M TRYING TO GET AN UNDERSTANDING IF THIS IS JUST A DATABASE OR AN APP THAT WE'RE GOING TO USE.
WHY ARE SOME OF THOSE ITEMS BEING ASKED FOR?
>> THIS IS INFORMATION THAT IS TYPICALLY ASKED FOR WHEN WE UTILIZE CONTRACTORS FOR COMMUNICATION SYSTEMS. OUR SIS TEAM WILL WORK IN CONJUNCTION WITH THE CONTRACTOR TO BUILD WHAT WE'RE REPLACING MIND 101 WITH, SO THAT THOSE ARE GOING HAND IN HAND WITH THE INDIVIDUALS THAT THEY ALIGN WITH PARENT-WISE.
THANK STUDENT TO GUARDIAN RELATIONSHIP.
>> I STILL DON'T UNDERSTAND WHY THEY WOULD ASK SOME OF THE QUESTIONS THAT THEY'RE ASKING.
HOW DOES THAT HELP THE DATABASE, AND WHAT AS A PARENT, I WOULD BE CONCERNED ABOUT, IF THIS IS JUST INFORMATION THAT THE DISTRICT IS PUTTING OUT OR PROVIDING ME JUST SO I KNOW WHAT'S GOING ON MY KID, WHY DO THEY NEED TO KNOW SOME OF
[01:50:03]
THE DEMOGRAPHIC OR BACKGROUND INFORMATION THAT THEY'RE REQUESTING? I CAN'T PUT THE TWO AND TWO TOGETHER.IF YOU GO LOOK AT THEIR POLICY, IT LISTS THE NUMBER OF ITEMS THAT THEY ARE REQUESTING OR WILL REQUEST IT, AND THEY GET IT ALL FROM THE DISTRICT.
MORE SO, WHILE YOU'RE LOOKING FOR THAT, I NOTED THAT THEY SAID THAT ANYTIME THERE'S A PROBLEM OR ANYTHING, THEY'RE GOING TO REFER EVERYONE BACK TO THE DISTRICT, WHICH MEANS THAT WE NEED TO SET UP SOME TYPE OF CALL CENTER OR OUR QUESTION CENTER TO ADDRESS ANY QUESTIONS, WHICH IS GOING TO COME AT A COST.
>> MR. MADDOX, CAN YOU TELL ME WHAT POLICY YOU'RE TALKING ABOUT SO WE CAN FIND [OVERLAPPING]
>> I THINK I ASKED A QUESTION ABOUT THE POLICY YOU REFERRED ME TO THERE FERPA POLICY.
>> THE PRIVACY POLICY WHEN YOU ASKED ABOUT FERPA?
>> MR. MADDOX, I CAN ADDRESS THIS PARTIALLY AT LEAST.
MAYBE WHOLLY. BUT WE'LL SEE WHAT MS. SMITH HAS TO SAY.
IF YOU LOOK AT THE CONTRACT THAT WE PROVIDED TO YOU FOR PROPOSED APPROVAL THIS EVENING, IT INCLUDES AN ORDER FORM.
THEN IT INCLUDES A PAYMENT SCHEDULE, AND THEN IT INCLUDES A MASTER SERVICES AGREEMENT.
>>THE MASTER SERVICES AGREEMENT REFERENCES A PRIVACY POLICY THAT THEY HAVE ONLINE.
IN ADDITION TO THE CONTRACT THAT APPTEGY PROVIDED US, WHICH IS THEIR CONTRACT THAT'S STANDARD FOR ALL DISTRICTS, WE ADDED THE ADDENDUM PAGES, WHICH YOU'LL FIND AT THE BACK OF THE CONTRACT.
>> ANYTHING IN THE ADDENDUM IS EXTRA OR SPECIAL OR SOMETHING UNIQUE TO FRISCO ISD THAT'S NOT PART OF THE STANDARD CONTRACT.
WHAT WE'VE INCLUDED IN THAT ADDENDUM IS A REQUIREMENT THAT THE COMPANY, IF WE PROVIDE THEM ANY DEMOGRAPHIC INFORMATION ABOUT OUR FAMILIES AND STUDENTS, THAT THEY USE THAT ONLY FOR A LEGITIMATE EDUCATIONAL PURPOSE, MEANING THE PURPOSE THAT WE'VE ASKED THEM TO DO WHAT THEY ARE OBLIGATED TO DO UNDER THE CONTRACT, AND THAT THEY MAINTAIN THAT INFORMATION IN THE SAME DEGREE OF PRIVACY THAT WE MAINTAIN STUDENT RECORDS.
WE'VE COVERED THAT THROUGH OUR ADDENDUM.
THE ADDENDUM IS DESIGNED TO OUTLINE ANY VARIATIONS FROM THE MASTER SERVICES AGREEMENT THAT ARE SPECIFIC TO FRISCO ISD.
HOPEFULLY, THAT ANSWERS YOUR QUESTION.
I'M LOOKING AT THE PRIVACY POLICY NOW THAT YOU'RE TALKING ABOUT.
THE PRIVACY POLICY SAYS IT PROVIDES EXAMPLES OF INFORMATION THAT COULD BE COLLECTED.
>> COULD YOU GIVE US A COUPLE OF THOSE FOR EVERYONE WHO DIDN'T HAVE THE OPPORTUNITY TO READ IT?
>> LET ME BACK UP FOR A SECOND.
IT SAYS, "WE ONLY COLLECT INFORMATION WHEN PROVIDED BY SCHOOLS AND END USERS USING THE SERVICES UNDER SCHOOL-CREATED USER ACCOUNTS.
PERSONAL INFORMATION PROVIDED BY SCHOOLS MAY INCLUDE NAME, PHONE NUMBER, EMAIL ADDRESS, GENDER, AGE, BIRTHDAY, SCHOOL YEAR CLASSIFICATION, RACE, ETHNICITY, DISABILITY." IT GOES ON AND ON.
THOSE ARE EXAMPLES OF THINGS THAT WOULD BE CONSIDERED PERSONALLY IDENTIFIABLE INFORMATION THAT WOULD BE SUBJECT TO THIS PRIVACY AGREEMENT.
IT DOES NOT MEAN NECESSARILY THAT WE WOULD BE PROVIDING ALL OF THOSE BULLETED PIECES OF INFORMATION AS PART OF OUR AGREEMENT.
>> I GUESS AS A PARENT, HE'S PROBABLY OUT THERE LISTENING, WONDERING LIKE TAKES ME BACK TO THE ONE OF THE OTHER QUESTIONS.
WELL, LET'S PHRASE IT LIKE THIS.
WHAT ARE THE LINE ITEMS OR ITEMS WE'RE GOING TO PROVIDE TO THEM? WHAT DID WE DETERMINE OR INDICATED THAT THESE ARE THE FIVE ITEMS THAT WE'RE GOING TO GIVE? WE'RE GOING TO GIVE THEM EMAIL ADDRESS, FIRST AND LAST NAME, SCHOOL THAT THE KID ATTENDS.
>> DO WE KNOW THE LIST OR DO WE HAVE IDENTIFY WHAT WE PLAN ON GIVING THEM?
>> I CAN'T ANSWER THAT QUESTION FOR YOU RIGHT NOW BECAUSE WE HAVEN'T ENTERED INTO THE CONTRACT YET, SO WE HAVEN'T BEEN ABLE TO START BUILDING THE SYSTEM.
I DON'T KNOW IF ANYBODY ELSE HAS ANYTHING ELSE, BUT I CAN'T ANSWER THAT RIGHT NOW.
>> I WOULD LIKE TO ADD THAT IT WOULDN'T BE ANYTHING OUTSIDE OF WHAT WE ALREADY PROVIDE OTHER CONTRACTORS FOR CONTRACTED SERVICES.
LIKE I SAID, WITH CHERYL'S SIS TEAM, THE INFORMATION THAT THEY PROVIDE ALL OF OUR VENDORS FOR COMMUNICATION SYSTEMS OR PROGRAMS, IT WOULDN'T BE OUTSIDE OF INFORMATION THAT'S ALREADY PROVIDED.
>> I'LL DEFER TO LET MY OTHER COHORTS ASK QUESTIONS.
IS THERE ANY WAY TO GET THIS WRITTEN DOWN? I DON'T WANT TO GO ON ANYTHING OUTSIDE OR WE NORMALLY PROVIDE OR WHAT WE POSSIBLY PROVIDE OR WHAT WE COULD PROVIDE.
CONTRACT STATES THAT WE'RE GOING TO GIVE YOU A THROUGH Z OR A,
[01:55:04]
B AND C, SKIP F AND G, OR WHATEVER.I'M JUST TRYING TO BE SPECIFIC ABOUT THE CONTRACT.
I'M JUST CONTRACT LADING THERE LIKE THAT.
>> THAT USUALLY GOES INTO A SECOND CONTRACT THAT WE ENTER INTO WITH VENDORS, SOLELY FOR DATA EXCHANGE.
IT IS AFTER WE'VE ENGAGED THE VENDOR IN SERVICES, WE WORK OUT WITH THEM WHAT IT IS THEY NEED FOR THEIR FUNCTIONALITY TO MEET THE NEEDS OF THE DISTRICT, AND THEN WE ENTER INTO A SEPARATE AGREEMENT THAT IS NON-MONETARY BETWEEN US AND THE VENDOR REGARDING THE EXCHANGE OF DATA.
THAT'S A STANDARD PRACTICE THAT WE PUT INTO PLACE FOR ANY VENDOR CONTRACT WHERE WE'RE PROVIDING ANY DATA TO THAT VENDOR THAT WOULD BE CONSIDERED PERSONALLY IDENTIFIABLE INFORMATION OF OUR STUDENTS OR FAMILIES.
THAT IS A SEPARATE AGREEMENT THAT WE GET INTO ALL THOSE DETAILS ABOUT WHAT IS PROVIDED AND WHEN IT'S PROVIDED AND THE LIMITS OF WHAT WE PROVIDE TO THAT ORGANIZATION AFTER WE'VE ENTERED INTO THE INITIAL CONTRACT, BECAUSE WE NEED TO WORK WITH THEM TO FIGURE OUT WHAT THEY NEED IN ORDER TO MAKE THEIR SYSTEM FUNCTIONAL TO GET THE EXACT LIST.
>> MY CONCERN, I TOTALLY HEAR WHAT YOU'RE SAYING IS THAT WE WANT TO SIGN A CONTRACT AND THEN AFTER SIGNING THE CONTRACT, I'M GOING TO ASK YOU WHAT YOU NEED, AND THEN YOU MIGHT TELL ME THAT YOU NEED SOMETHING THAT I'M NOT WILLING TO GIVE, BUT THEN YOU SAID, WELL, I CAN'T COMPLETE THE CONTRACT BECAUSE YOU'RE MISSING THREE OR FOUR ITEMS. YOU'RE ASKING ME TO SIGN THE CONTRACT IN THE BLIND AND THEN ONCE I'VE SIGNED THE CONTRACT, I'M LOCKED IN BECAUSE WE'VE ALREADY SAID, WE'RE COMMITTED TO THIS FOR THE NEXT THREE, FOUR YEARS, NO REFUND.
BUT THEN YOU TELL ME I CAN'T COMPLETE THE CONTRACT BECAUSE YOU DIDN'T GIVE ME EVERYTHING THAT I NEEDED.
>> WOULD THAT FALL UNDER CAUSE?
>> YES, IT WOULD. IF THAT WERE THE CASE, WE COULD TERMINATE THE CONTRACT.
>> WE ALSO CAN'T BEGIN BUILDING THE SYSTEM UNTIL WE ENGAGE THE VENDOR.
THEY'RE NOT GOING TO JUST BUILD THIS FOR US BEFORE WE ENGAGE THEM AND ENTER INTO A CONTRACT WITH THEM TO DO IT, WE HAVE TO ENGAGE THEM AND PAY THE IMPLEMENTATION DEVELOPMENT COSTS IN ORDER TO BUILD THE SYSTEM.
BUT THE SYSTEM CAN'T BE BUILT BETWEEN NOW AND JULY 1ST WHEN THE FIRST ANNUAL PAYMENT IS DUE.
IF THE SYSTEM CANNOT BE BUILT, THAT WOULD GIVE US THE ABILITY OR THAT WOULD GIVE US A REASON TO TERMINATE FOR CAUSE.
>> BUT CONSIDERING HOW WE'RE PROBABLY NOT THEIR FIRST CUSTOMER, DON'T WE HAVE A BETA LIST OR A LIST OF ITEMS THEY TYPICALLY ASK FOR? BECAUSE IF I KNOW WHAT YOU TYPICALLY ASK IN A CONTRACT, THEN I HAVE SOME WAY OF KNOWING ENGAGING WHAT I WANT TO ENGAGE IN THIS CONTRACT OR NOT.
I JUST CONTINUE TO THINK THAT WE'RE GOING INTO THIS IN THE BLIND.
FULL OF SUPPORT AND KNOW WHAT YOU WANT TO DO, I JUST HAVE A PROBLEM WITH THE CONTRACT.
>> CAN I ASK TO UNDERSTAND, PLEASE? IS MR. MADDOX ASKING AND I REALLY WANT TO UNDERSTAND.
IS HE ASKING, IS DATA GOING TO BE COLLECTED PRIOR TO TO BE USED IN ANY OTHER WAY OTHER THAN INTERNALLY AS AN EXTERNALLY, AND WE DON'T HAVE THAT LOCKDOWN, I DON'T UNDERSTAND.
I'VE READ THE CONTRACT. I WANT TO UNDERSTAND.
>> NOW, MY QUESTION IS THERE ARE A NUMBER ITEMS THAT ARE UNCLEAR THAT THEY WILL NEED IN ORDER TO FULFILL THE CONTRACT? LET'S JUST SAY, THERE'S A GENERAL CONTRACT WE WILL SIGN.
THEY WILL THEN COME BACK TO US AND SAY IN ORDER TO COMPLETE THE CONTRACT, WE NEED THESE ITEMS. WE MAY FEEL AS THOUGH WE DON'T WANT TO GIVE THEM THOSE ITEMS. THAT MIGHT BE SOMETHING THAT CONFLICTS WITH WHAT WE'RE THINKING AND I'M SAYING THAT THIS IS NOT THEIR FIRST RODEO.
THERE SHOULD BE A TYPICAL LIST OF THINGS THAT THEY WERE REQUIRED TO COMPLETE THE CONTRACT.
THERE ARE OTHER ISSUES WITH WE CAN'T GET OUT OF THE CONTRACT ONCE IT'S SIGNED. IT'S A DONE DEAL.
WE'RE SAYING WITH CALLS, BUT OUR CAUSE IS THAT WE HAVE CLIENTS THAT WE'VE DONE THIS BEFORE.
YOU KNEW THIS GOING IN THAT THESE ARE THE ITEMS THAT WERE REQUIRED, SO YOUR CALLS IS WELL KNOWN.
>> MR. MADDOX, THEY'RE BUILDING THE SYSTEM FOR US.
>> IT'S FIRST ST'S CUSTOM SYSTEM.
SURE, WE CAN LOOK AND SEE WHAT OTHER SCHOOL DISTRICTS HAVE DONE.
BUT WE ARE BUILDING THIS FOR US.
I DON'T KNOW THAT I COULD SEE A SCENARIO IN WHICH THEY WOULD SAY, WE CAN'T BUILD THE SYSTEM FOR YOU BECAUSE YOU DIDN'T GIVE US THIS DATA BECAUSE THEY'RE ONLY BUILDING THE SYSTEM BASED ON WHAT WE WANT TO PUT INTO IT.
MY QUESTIONS IS, WHAT DATA DO YOU WANT OR WHAT DATA DO YOU NEED AT A MINIMUM TO BUILD OUR SYSTEM? I THINK EARLIER SAY THAT WE WILL NOT KNOW THAT UNTIL AFTER WE'VE SIGNED A CONTRACT AND THEY'VE DONE RESEARCH.
IS THAT WRONG OR AM I MISSTATED?
>> MANDY, CAN YOU CORRECT ME IF I'M WRONG, BUT THIS IS THE SAME TYPE OF COMMUNICATION SYSTEM THAT WE CURRENTLY USE.
WE HAVE INFORMATION IN REMIND 101,
[02:00:01]
HAS PARENT CONTACT INFORMATION, STUDENT INFORMATION THAT FEEDS FROM OUR STUDENT INFORMATION SYSTEM THAT WE PUT INTO THE DATABASE SO THAT WE CAN CONTACT PARENTS AND STUDENTS TO REMIND THEM ABOUT THINGS THAT ARE UPCOMING.SAME IF WE WOULD BE BUILDING THE SYSTEM USING THE SAME INFORMATION THAT WE'RE PROVIDING TO REMIND 101 CURRENTLY.
>> WITH REMIND 101, THEY'VE ASKED FOR THE SAME THING.
ARE WE PROVIDED THE SAME PERSONAL PI INFORMATION THAT WE WERE GOING TO PROVIDE TO THIS COMPANY?
>> WE HAVE A DATA PRIVACY AGREEMENT WITH REMIND BECAUSE WE'RE CURRENTLY USING REMIND TO COMMUNICATE WITH OUR FAMILIES.
SAME THING WITH I CAN'T REMEMBER THE OTHER ONES OFF THE TOP OF MY HEAD, CSAW, CANVAS.
WE USE THOSE TO COMMUNICATE WITH OUR STUDENTS AND OUR FAMILIES.
WE HAVE DATA PRIVACY AGREEMENTS WITH EACH OF THEM WITH THE DATA THAT WE USE TO BE ABLE TO BUILD THAT DATABASE.
IT WOULD BE THE SAME THING. IT'S JUST REPLACING THE SYSTEMS THAT WE CURRENTLY USE.
>> ARE THERE ANY OTHER QUESTIONS?
>> MINE IS JUST FROM A BUDGETING STANDPOINT.
IS THERE A COST SAVINGS FOR THIS SWITCH? WE'RE TERMINATING REMIND 101, WE'RE LOOKING TO MOVE FORWARD WITH ANOTHER COMPANY.
MOVING OUR SUITE OF COMMUNICATIONS PLATFORMS OVER FROM THE VARIOUS ONES THAT WE USE NOW, ALL TO APPTEGY, WILL COST US IN TOTAL AN ADDITIONAL ROUGHLY $95,000 PER YEAR, WHICH WE DO NOT MAKE THAT FIRST PAYMENT UNTIL JULY 1ST, 2026.
WE ARE, OF COURSE, STILL COMMITTED TO A BALANCED BUDGET.
BETWEEN NOW AND THEN, WE WILL EITHER PULL THAT EXTRA COST FROM OTHER DEPARTMENT BUDGETS, AS WE GO THROUGH THE BUDGET CYCLE, OR WE'LL ENSURE THAT WE HAVE ENOUGH NEW REVENUE TO COVER THAT ADDED COST JUST LIKE WE DO FOR ANY OTHER COST THAT INCREASES DUE TO INFLATION OR NEGOTIATED PRICE INCREASES OR WHATEVER THAT COME UP THROUGH THE YEAR.
THIS YEAR, THE ONLY COST THAT WE WILL PAY, WHICH IS DUE ON SEPTEMBER 30TH IS THE DEVELOPMENT FEE OF $85,000.
WE HAVE A CONTINGENCY BUDGET THAT WE USE FOR SPECIAL PROJECTS THAT MAY COME UP DURING THE YEAR THAT WEREN'T SPECIFICALLY BUDGETED FOR BY A DEPARTMENT.
THIS WOULD COME FROM THAT CONTINGENCY BUDGET.
>> JUST SO I'M CLEAR, WE'LL BE RETIRING OTHER APPS OR FEATURES, AND EVEN WITH THE RETIREMENT OF THOSE, WE STILL COME OUT OF 95?
>> WE WILL BECAUSE WE ARE ADDING NEW COMMUNICATION SYSTEM ONTO OUR COMMUNICATION SUITE.
FOR EXAMPLE, RIGHT NOW, WE DO NOT CURRENTLY HAVE AN APP DEDICATED TO FRISCO ISD AND ITS FAMILIES.
THAT'S WHERE THE MAIN HOUSING OF OUR COMMUNICATIONS FOR PARENTS IS GOING TO BE.
THAT ALONE HONESTLY MAKES UP THE 95,000, BUT WE ALSO INTERNALLY HANDLE OUR WEBSITE, SO THERE'S A COST THERE.
IF WE WERE TO FRACTION OFF JUST THOSE TWO INDIVIDUAL COMMUNICATIONS ITEMS, THEY WOULD BE MORE THAN JUST THE 95,000 THAT WE ARE ADDING ONTO THIS.
>> THEN FROM A SECURITY STANDPOINT WITH CREATING OUR OWN FRISCO ISD APP AND RETIRING THE OTHER ENTITIES, I KNOW THAT WE DON'T HAVE A SECURITY PERSON HERE FOR THAT, BUT MAYBE YOU CAN ANSWER AS IT RELATES TO KEEPING KIDS SAFE FROM ALL OF THE OTHER APPS THAT ARE CURRENTLY IN PLAY.
WE'VE HEARD OVER THE YEARS THAT THERE HAVE BEEN SOME CHALLENGES, NOT WITH THESE PER SE, BUT WITH SOME THAT HAVE BEEN USED WITHIN THE EDUCATION SYSTEM AND THEN THEY GOT RETIRED.
HOW SAFE WILL THE APP BE? WILL IT BE MANAGED BY US AND ONLY HACKERS? WE WON'T HAVE ANY CHALLENGES AS FAR AS OUR KIDS HAVING ACCESS TO THIS APP.
I HOPE I MAKES SENSE JUST A LITTLE BIT.
>> I THINK I UNDERSTAND YOUR QUESTION.
I MEAN, IT IS A SECURE SYSTEM.
>> WHO'S GOING TO MANAGE THE SECURITY COMPONENTS?
>> THE APPTEGY. APPTEGY HANDLES ALL THE SECURITY MEASURES.
>> I'M SORRY. CAN YOU SPEAK TO THERE WAS A CLAUSE IN THERE THAT WE REFERENCED THAT ANY CHILD, I THINK, UNDER 13, IT'S OUR RESPONSIBILITY AS TO THE ACCESS OF IT AND WHO THE AVAILABILITY OF IT TO THEM.
HOW DOES THAT FIT WHAT MS. DAVIS SAID ABOUT THE SECURITY UNLESS I MISUNDERSTANDING?
[02:05:07]
>> CHERYL, CAN CHIME IN ON THIS ONE.
BUT DURING OUR ANNUAL REGISTRATION PROCESS FOR STUDENTS, WE PROVIDE PARENTS WITH A LIST OF APPLICATIONS THAT HAVE BEEN VETTED FOR USE IN FRISCO ISD.
IT INCLUDES THINGS THAT WE USE CURRENTLY, LIKE GOOGLE, REMIND, CSAW, ETC, AND SHOULD A PARENT WISH TO OPT THEIR STUDENT OUT OF USING THAT APP, THEY HAVE THE ABILITY TO DO THAT BECAUSE THEY'RE MADE AWARE OF IT DURING THE REGISTRATION PROCESS. DID I MISS ANYTHING THERE?
>> I ALSO WANT TO THROW IN THERE REAL QUICK, THAT IT IS NOT A REQUIREMENT OF OUR STUDENTS TO UTILIZE THE APP.
REALLY, WHAT WE DO NOW FOR COMMUNICATIONS IS WE UTILIZE OUR PARENT AND GUARDIAN CONTACTS AND WE SEND COMMUNICATIONS TO OUR HIGH SCHOOLERS.
THE REASON WHY THE 13 IS IN THERE IS SOME APPLICATIONS THAT WE CURRENTLY USE, FOR EXAMPLE, FOR FINE ARTS OR ATHLETICS.
COACHES WILL COMMUNICATE WITH PARENTS AND STUDENTS TO LET THEM KNOW PRACTICE HAS CHANGED.
A PARENT MAY ELECT TO HAVE THEIR CHILD DOWNLOAD THE APP FOR THOSE COMMUNICATION PREFERENCES.
>> ANY OTHER QUESTIONS? TEST THE ALLOT.
>> I JUST HAD A QUICK QUESTION. ONE OF THE REASONS WHY I REQUESTED THAT THIS BE PULLED FROM THE CONSENT AGENDA.
I KNOW I WASN'T THE ONLY ONE TO DO THAT, BUT ONE OF THE REASONS WHY I DID THAT WAS BECAUSE I THOUGHT AN OVERVIEW MIGHT BE HELPFUL FOR THE PUBLIC WHO DIDN'T SEE THE WORKSHOP THAT WE HAD RECENTLY ON THIS TOPIC, BUT I THINK WE COVERED THE OVERVIEW.
THE OTHER REASON WHY I WANTED TO PULL IT FROM THE CONSENT AGENDA IS BECAUSE I KNOW THAT BOTH MR. MADDOX AND MYSELF HAD SOME QUESTIONS REGARDING THE COST OF THE PROGRAM AND HOW IT COMPARES TO WHAT WE'RE CURRENTLY PAYING.
I THINK MRS. SMITH ANSWERED THE QUESTION AROUND THE DELTA AND THE DIFFERENCE.
I KNOW THAT THE BOARD RECEIVED SOME UPDATED INFORMATION OR REALLY CLARIFICATION AND AN OVERVIEW OF THE TOTAL COST TO THE DISTRICT, AND WHAT THAT LOOKED LIKE LAST YEAR, WHAT THAT WOULD LOOK LIKE THIS YEAR, IF THE BOARD APPROVES THIS CONTRACT THIS EVENING AND WHAT THAT WOULD LOOK LIKE IN FUTURE YEARS.
I JUST WANTED THAT INFORMATION THAT YOU PROVIDED TO US IN HOME BASE.
I'M JUST REQUESTING THAT THAT BE SHARED BRIEFLY FOR THE RECORD AS TONIGHT IS THE NIGHT WE'RE GOING TO VOTE ON IT.
ALSO, BECAUSE I THINK IF YOU WATCHED THAT WORKSHOP, I KNOW I DID CAME AWAY FROM A DIFFERENT UNDERSTANDING OF WHAT THE TOTAL COSTS TO THE DISTRICT WE'RE GOING TO BE, THEN I GOT LATER ONCE YOU CLARIFIED.
>> DO YOU WANT US TO GO THROUGH THE LIST OF INDIVIDUAL PROGRAMS THAT WILL BE RETIRED?
>> DO YOU JUST WANT THE TOTAL COST?
>> TOTAL COST TO FRISCO ISD THAT WE INCURRED LAST YEAR FOR OUR COMMUNICATIONS PLATFORMS, WHAT IT WILL LOOK LIKE THIS YEAR IF THIS CONTRACT IS APPROVED AND WHAT IT WILL LOOK LIKE IN FUTURE YEARS.
>> CURRENTLY, OUR TOTAL SUITE OF PRODUCTS COSTS A TOTAL OF $274,024.59 PER YEAR.
WE HAVE ENTERED INTO AGREEMENTS WITH THOSE PROVIDERS TO CONTINUE FOR THE '25-'26 SCHOOL YEAR, WHILE WE DEVELOP THE NEW SUITE IN APPTEGY, THOSE CONTRACTS WILL NOT CONTINUE BEYOND THIS CURRENT SCHOOL YEAR, OR THIS CURRENT FISCAL YEAR, WHICH ENDS JUNE 30TH.
CURRENT YEAR COST A LITTLE OVER $274,000.
THE IMPLEMENTATION, THE DEVELOPMENT FEE FOR APPTEGY TO BUILD IT OUT IS $85,388, WHICH LIKE I MENTIONED BEFORE, WILL BE PAID FOR FROM OUR CONTINGENCY BUDGET.
THEN ON JULY 1ST, OUR FIRST ANNUAL PAYMENT WITH APPTEGY AFTER WE TRANSITION ALL OF THAT OVER WILL BE DUE.
THAT IS AN ANNUAL COST OF $369,550 PER YEAR.
THAT'S WHERE YOU GET THE DELTA OF JUST OVER $95,500.
LIKE I SAID, WE'LL WORK THAT OUT THROUGH THE BUDGET PROCESS TO ENSURE THAT WE MAINTAIN A BALANCED BUDGET.
>> YES. THANK YOU. I THINK YOU ANSWERED SOME OF MY QUESTIONS.
ONE OF MINE WAS WE DO HAVE A CONTRACT WITH OUR CURRENT APPS, AND WILL THERE BE ANY OVERLAP ON PAYMENT FOR THOSE APPS NEXT YEAR?
>> THE ONLY ADDITIONAL COST IS GOING TO BE THAT DEVELOPMENT FEE.
THERE WILL BE NO OVERLAP IN ANNUAL SERVICE FEES BETWEEN THE TWO.
>> THANK YOU. APPTEGY IS A VERY ROBUST APP.
HAS THERE BEEN ANY CONSIDERATION TO HAVE IT IN PHASES BECAUSE WE DON'T HAVE
[02:10:01]
ANY PAYMENT PROCESSING APPS ON HERE TO BE DEVELOPED?>> WE HAVE. BUT THE WAY THAT THEIR SYSTEM WORKS, IT WORKS BEST IF WE IMPLEMENT IT AS ONE, THE RATIONALE FOR BRINGING ON APPTEGY IS REALLY AN IMPROVEMENT IN OUR COMMUNICATION SYSTEM.
THERE HAVE BEEN SEVERAL YEARS THAT WE HAVE RECEIVED FEEDBACK FROM OUR COMMUNITY AND FROM OUR DISTRICT LEADERS FOR A NEW FRONT AND BACK END SYSTEM TO INCREASE MORE CLEAR COMMUNICATIONS TO PARENTS, BUT ALSO FROM OUR CAMPUS AND DISTRICT LEADERS TO HAVE EASIER ACCESS TO PROVIDING THOSE COMMUNICATIONS TO OUR PARENTS AND COMMUNITY.
BY PASSING IT OUT LITTLE BY LITTLE, WE'RE NOT GOING TO BE ABLE TO REALLY UTILIZE THE FULL SYSTEM AS ROBUSTLY AS WE CAN.
WE DO BELIEVE THAT WE CAN ROLL OUT THIS PRODUCT AS A WHOLE WITHIN THE TIME FRAME THAT WE'VE PROVIDED.
>> DOES THAT MEAN WE'RE UNDER CONTRACT FOR THREE YEARS BEFORE WE CONSIDER ADDITIONAL OPTIONS FOR THE APP.
>> THERE ARE NO ADDITIONAL OPTIONS WITHIN APTIG AS WE ARE PRESENTING YOU A CONTRACT FOR THEIR FULL COMMUNICATION SUITE?
>> NO. I MEANT IF WE DECIDE TO EXPAND INTO OTHER AREAS SUCH AS PAYMENT PROCESSING.
>> RIGHT NOW, APT G DOESN'T HAVE PAYMENT PROCESSING AS PART OF THEIR FEATURES, BUT I'M SURE IF IT CAME ONLINE, IT'S SOMETHING THAT WE COULD WORK WITH KIM AND HER DEPARTMENTS ON DOWN THE ROAD.
I JUST WANT CLARIFICATION ON THIS. I'M NOT SURE.
>> POINT OF ORDER. MR. PRESIDENT, I BELIEVE WE'VE BEEN GOING AT IT FOR A WHILE.
I'D LIKE TO MOVE THAT WE LIMIT TIME OR EXTEND TIME, BUT LIMIT EACH SPEAKER TO 5 MINUTES.
>> DO WE HAVE A SECOND ON THE MOTION TO LIMIT DEBATE AS PRESENTED BY TRUSTEE SALAS? WE HAVE EXTENDED THE TIME. DO WE HAVE A SECOND ON IT?
CAN WE OPEN THIS MOTION UP FOR QUESTIONS AND DEBATE?
>> WITH THAT, IT'S NOW LIMITED.
IS THAT TRUE, MISS SALAS? WE NOW HAVE THE LIMIT IN PLACE?
>> NO, SIR. WE NEED TO VOTE ON IT.
>> WE'LL VOTE ON THE MOTION TO LIMIT DEBATE AS PRESENTED BY TRUSTEE SALAS AND SECONDED BY TRUSTEE MANDUVA.
CALL FOR A VOTE. I ASSUME, CHERYL, WE DON'T HAVE THIS UP, SO WE CALL BY HAND VOTE.
I CALL FOR A VOTE BY HAND AND VOICE IN FAVOR OF SAY AYE.
MOTION FAILS. DOES THE DEBATE CONTINUE AT THIS POINT? DEBATE CONTINUES.
>> I JUST HAD A QUICK QUESTION JUST CLARIFY.
I WILL STAY UNDER 30 SECONDS ACTUALLY.
CAN YOU JUST PLEASE CLARIFY FOR ME AT THAT POINT, WHEN THERE ARE QUESTIONS CONCERNING THE SIPS, THE APP, WHATEVER, THEY STAY IN THE CONTRACT, THEY'RE GOING TO REFER BACK YOU BACK TO THE DISTRICT.
HOW IS THAT GOING TO BE HANDLED? DO WE HAVE PEOPLE IN PLAY? ARE WE SETTING UP A CALL CENTER? WHAT'S GOING TO BE OUR METHODOLOGY FOR ADDRESSING THAT? BECAUSE I CAN IMAGINE THAT THERE'S A INFLUX OF CALLS.
NOW THE FRONT OFFICE OR WHOMEVER IT SERVERS ARE GETTING BOMBARDED WITH CUSTOMER SERVICE CALL RELATING TO THE APP, THAT THEY HAVE NO CONTROL OVER AND THEY'RE NOT PROGRAMMING.
>> IT'S GOING TO DEPEND ON WHAT THE CONCERN IS.
IF IT'S A CONCERN WITH OUR INFORMATION SYSTEMS, IF IT'S A CONCERN ABOUT NOT RECEIVING COMMUNICATION, THOSE WILL GO TO EITHER TECHNOLOGY OR THE COMMUNICATIONS DEPARTMENT TO HELP RESOLVE.
IF IT IS SOMETHING THAT'S WITH THE DEVELOPMENT OF THE ACTUAL APP, THOSE WILL BE ABLE TO GO BACK TO ATG FOR SUPPORT.
IT'S REALLY DEPENDENT UPON WHAT THE CONCERN IS.
>> HOW WE GAMED OUT ON A TYPICAL CALL CENTER.
IF YOU EXTRAPOLATE AND GIVE EACH STUDENT 1.5 PARENTS, YOU WELL OVER 100,000. ANYTHING IS POSSIBLE HERE.
>> WE MANAGE ISSUES IN MATHS QUITE FREQUENTLY.
[02:15:02]
I'M GOING TO REFER BACK TO THE HEALTH SERVICE FORMS THAT WE JUST PUT OUT PUT OUT IN CHERYL'S TEAM ALONE, ANSWERED OVER 2000 E MAILS.WELL WE DON'T EXPECT SOMETHING LIKE THAT TO HAPPEN.
AS A DEPARTMENT, WE WILL FIND A SYSTEM THAT NEEDS TO BE IMPLEMENTED TO SUPPORT ANY OF THOSE REQUESTS.
>> THE RISK MANAGER WILL REQUIRE US TO BE PREPARED FOR THAT SITUATION.
THAT'S ALL I'M SAYING IS THAT IN THESE SITUATIONS LIKE THAT, ESPECIALLY THE WAY THEY HAVE SET UP THE CONTRACT, AND WE'RE AGREEING TO THE CONTRACT THAT IF YOU GOT A PROBLEM, YOU NEED TO CALL FRISCO.
DON'T CALL US. IT'S IN THERE. IT'S CLEARLY IN THE CONTRACT.
>> IT'S DEPENDENT UPON THE SITUATION.
MOST OF THE TIME, I BELIEVE WE AS THE DISTRICT ARE GOING TO BE ABLE TO HANDLE THE SITUATION.
>> CHERYL, DON'T WE CURRENTLY HAVE A HELPDESK OPTION FOR OUR PARENTS TO CALL IN?
>> YES. WE HAVE CURRENTLY HAVE A HELP DESK OF ONE PERSON THAT THEY CALL INTO.
>> I KNOW WE HAVE THOUSANDS OF STUDENTS, THE LIKELIHOOD THAT IT WOULD BE THOUSANDS OF DIFFERENT PROBLEMS. IT MAY BE A COMMON ISSUE THAT IS RESOLVED.
IF WE NEED TO ADD ADDITIONAL RESOURCES, WE WILL CERTAINLY DO THAT.
A LOT OF TIMES WE WILL UTILIZE OUR DIGITAL LEARNING COACHES ON THE CAMPUSES TO GIVE OUT INFORMATION AND WE WILL WORK WITH MANDY'S TEAM SO THAT EVERY CAMPUS HAS ACCESS TO A DIGITAL LEARNING COACH THAT THEY CAN COACH TH TO WORK WITH STUDENTS AND PARENTS AS WELL.
>> ANY FURTHER. YOU GOT AN QUESTION?
>> NO, BECAUSE I GUESS IN MY MIND, I'M THINKING.
AT SOME POINT LATER ON IN TIME WHEN WE NEED RESOURCES, WILL THAT BE AN OPTION FOR OTHER THINGS? IF THAT IS AN EASY RESOURCE THAT WE CAN EXTRACT AND USE RESOURCES TO FLEX, THEN WHY AREN'T WE TAKING ADVANTAGE OF THAT IN OTHER TIMES WHEN WE NEED STAFFING AS OPPOSED TO SAY, HEY, WE NEED TO HIRE MORE PEOPLE.
I WON'T BE CONTENTIOUS ABOUT THIS, BUT WE CAN'T HAVE IT BOTH WAYS.
ON ONE HAND, WE'RE SAYING, HEY, SOMETIMES WE NEED STAFF, WE GOT TO HIRE, WE GOT TO HIRE, WE NEED PEOPLE.
ON THE OTHER HAND, WERE NO SAYING THAT WE HAVE THE RESOURCES ON CAMPUS THAT WE CAN EASILY ALLOCATE AND MOVE PEOPLE AROUND.
WE TAKE THEM AWAY FROM THEIR ORIGINAL JOB.
>> DIGITAL LEARNING COACHES HAVE BEEN DOING SOME TRAINING PREVIOUSLY WITH THE REMIND.
THAT WAS PART OF WHAT THEY DO WHEN THEY'RE TRAINING TEACHERS AT THE BEGINNING OF THE YEAR, THAT THEY WOULD DO THAT WITH REMIND.
I EXPECT US TO DO THE SAME THING TO HELP OUT WITH WITH APOGEE AS WELL.
BE WE WOULD HELP TRAIN TEACHERS, AND THEN WE WOULD ALSO GO INTO THE CLASSROOMS TO HELP WITH STUDENTS IF THERE'S A QUESTION.
>> WELL, REMIND IS BEING A PIECE OF IT BY APOGEE.
>> THEN WHY ARE WE REPLACING IT?
>> BECAUSE IT IS NOW A PART OF A FULL SUITE.
APOGEE WOULD BE REMIND 101 WOULD BE REDUNDANT TO WHAT WE ARE PUTTING IN FRONT OF YOU FOR THE CONTRACT.
>> I KNOW WE DISCUSSED THIS IN THE WORKSHOP, BUT THE BENEFIT OF THE COMMUNITY.
I KNOW WHY WE SHORTLISTED THE APOGEE JUST FOR THE AWARENESS OF THE COMMUNITY.
THEN I HAVE THE SECOND QUESTION AFTER THAT.
WHY WE DECIDED TO SHORTLISTED THE APOGEE AND THIS IS FOR THE COMMUNITY BENEFIT BECAUSE SO THE TABLE ONE HAS TO KNOW.
>> YES. WHEN WE TOOK A LOT OF THE ISSUES THAT WE WERE FACING TO THE COMPANIES THAT WE INTERVIEWED.
A LOT OF THEM WERE EASE OF USE, COLLECTION OF COMMUNICATIONS.
THERE'S A WHOLE HOST OF THINGS THAT WE WERE LOOKING AT.
THERE ARE OTHER PRODUCTS ON THE MARKET, BUT NONE OF THEM WERE AS FLUID, AS APOGEE WAS.
IT WAS A VERY BIG CONCERN OF OURS THAT PARENTS HAVE ONE EASY ACCESS POINT, IF THEY CHOOSE TO RECEIVE ALL COMMUNICATIONS FOR ALL KIDS IN ONE SPOT.
SAME FOR THE BACK END USERS FOR OUR PRINCIPALS, FOR THE DISTRICT, FOR OUR TEACHERS TO GO TO ONE PLACE AND HAVE ALL COMMUNICATIONS REACH MULTIPLE CHANNELS AT ONE TIME, INSTEAD OF HAVING TO FLIP BETWEEN WEBSITE, SOCIALS, EMAILS, TEXT MESSAGES.
THAT IS ONE OF THE PRIMARY REASONS WHY WE WENT WITH APOGEE.
>> THE SECOND ONE, I KNOW WE ARE TALKING ABOUT THE EARLIER THE NUMBERS IN ALL THOSE, IF THERE IS ANOTHER ONE LIKE THE SAME AS COMPETING PRODUCTS LIKE THE APOGEE, DID WE GET THE PRICING FROM THEM, HOW MUCH IT'S GOING TO COST, JUST THE DIFFERENCES AND THE FEATURES.
>> YOU HAD ASKED US SPECIFICALLY ABOUT PARENT SQUARE WHEN WE LOOKED AT IT AND TRIED TO MAKE IT AS CLOSE TO APPLES TO APPLES.
PARENT SQUARE CAME OUT TO OVER $500,000.
[02:20:01]
>> BECAUSE I KNOW THAT'S WHAT PROBABLY COMMUNITY WILL LOOK AT IT, GET YOU GUYS RESEARCHED ANY OTHER COMPETING PRODUCTS.
>> FOR INFORMATION FOR THE BOARD AND THE COMMUNITY, ANYTIME THERE'S A PURCHASE THIS LARGE, OUR PURCHASING POLICIES REQUIRE AT LEAST TWO QUOTES, IF NOT MORE.
IT'S A REQUIREMENT FOR ANY LARGE PURCHASE THAT WHO WHICHEVER DEPARTMENT IS MAKING THAT PURCHASE SHOP AROUND AND GET COMPARABLE QUOTES FROM MULTIPLE VENDORS.
>> I'LL JUST ADD WITH ONE LAST COMMENT.
WE DID HAVE A WORKSHOP ON THIS THREE WEEKS AGO ON AUGUST 25.
ONE THING I NOTED THAT I APPRECIATE YOU ALL DOING WAS YOU ALL BROUGHT BEFORE US, NOT JUST THE BOARD BUT THE COMMUNITY AS A WHOLE, PRINCIPALS AND LEADERS FROM THE DISTRICT AT MULTIPLE LEVELS, INCLUDING ELEMENTARY AND SECONDARY THAT WENT THROUGH THE REVIEW PROCESS, THE SELECTION PROCESS, AND THE BENEFITS OF IT ALL AND I THINK IT WAS OVER AN HOUR LONG WORKSHOP.
WE GOT TO HEAR DIRECTLY FROM THE LEADERS OF OUR CAMPUSES OR AT LEAST NUMEROUS LEADERS OF OUR CAMPUSES ON WHY THIS WAS A MORE ROBUST AND CONSOLIDATED PROGRAM AND THE BEST OF THE OPTIONS.
I THOUGHT THAT WAS ACTUALLY WITHOUT GETTING IN ALL THE DETAILS AS TO WHAT IT MAY OR MAY NOT HAVE OR WHAT'S IN A CONTRACT.
I JUST THINK THAT WAS SMART BECAUSE IT ACTUALLY TOUCHED ON AS PARENTS, YOU GET COMMUNICATIONS THROUGH CSA AND OTHERS FROM YOUR TEACHERS.
YOU'RE TALKING TO THE ACTUAL PEOPLE THAT ARE DOING THE COMMUNICATIONS WITH THE PARENTS AND WHAT THEY WANT, WHAT THEY LIKE, AND THE BENEFITS OF IT.
I FOUND THAT FOR ME AT LEAST TO BE VERY VALUABLE.
WITH THAT, ARE THERE ANY OTHER LAST QUESTIONS? I ASK IN A VERY RESERVED MANNER.
>> I HAVE THIS KID. JUST KIDDING.
LISTEN. IT'S COVERED UNDER FRPA.
I NEEDED TO SAY THEY'RE COVERED UNDER FRPA.
>> NO. THEY ASKED TO BE RECOGNIZED AS THE EDUCATIONAL INSTITUTIONS, SO THEY CAN BE CONSIDERED AS FOR IT. THEY'RE NOT COVERED.
WITH THAT, IS ANY FURTHER DISCUSSIONS? NO? NOW, IN DEBATE ON IT AND BOARD, I CALL THIS MOTION FOR VOTE.
THIS ONE ACTUALLY HAS TO BE DONE BY HAND, CHERYL? YOU'VE GOT IT UPLOADED.
WE NOW MOVE ON TO AGENDA ITEM 11E.
PRIOR TO THAT, WE ARE GOING TO FIRST OF ALL, THANK YOU ALL FOR HANGING OUT WITH US THIS EVENING.
BUT PRIOR TO MOVING ON TO AGENDA ITEMS 11E 3G, THE BOARD IS GOING TO ADJOURN INTO SESSION UNDER
[2. Closed Session under Texas Government Code Chapter 551, Subchapters D and E ]
CHAPTER 551 SUBCHAPTER G AND E OF THE TEXAS GOVERNMENT CODE.[3. Reconvene in Open Meeting]
THE BOARD IS NOW RECONVENING INTO OPEN SESSION.WE'LL CONTINUE WITH THE AGENDA.
THE TIME IS NOW 10:12 P.M. WE'LL PROCEED WITH AGENDA ITEM 11E.
[11.E. Consider and Act on Level III Grievance Appeal submitted by parent AH pursuant to Board Policy FNG]
CONSIDER AND ACT ON LEVEL THREE GRIEVANCE APPEAL SUBMITTED BY PARENT AH PURSUANT TO BOARD POLICY FNG.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11 E.
>> I MOVE THE BOARD UPHOLD THE LEVEL 2 DECISION OF THE ADMINISTRATION AND DENY ALL REMEDIES REQUESTED, WHICH HAVE NOT ALREADY BEEN PROVIDED AT LEVELS 1 AND 2.
>> MOTION BY TRUSTEE AD, SECOND BY TRUSTEE SALAS.
I NOW OPEN UP THIS AGENDA ITEM FOR QUESTIONS OR DISCUSSION.
HAVING HEARD NONE, I CALL FOR A VOTE.
WE NOW MOVE ON TO AGENDA ITEM 11F.
[11.F. Consider and Act on Level III Grievance Appeal submitted by parent LB pursuant to Board Policy FNG]
CONSIDER AND ACT ON LEVEL THREE GRIEVANCE APPEAL SUBMITTED BY PARENT LB PURSUANT TO BOARD POLICY F&G.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11F.
>> I MOVE THAT THE BOARD PARTIALLY GRANT THE APPEAL AND PROVIDE SOME OF THE REMEDIES REQUESTED IN THE COMPLAINT BY DIRECTING THE ADMINISTRATION TO SCHEDULE A MEETING BETWEEN THE GRIEVANT AND THE DISTRICT'S EXECUTIVE DIRECTOR OF STUDENT SERVICES AND THE CAMPUS MANAGING DIRECTOR OF SCHOOLS.
[02:25:04]
OPEN THIS AGENDA ITEM UP FOR QUESTIONS OR DEBATE.
HAVING HEARD NONE, I CALL FOR A VOTE.
MOTION PASSES 70. NOW MOVE ON TO AGENDA ITEM 11G.
[11.G. Consider and Act on Level III Grievance Appeal submitted by parent TL pursuant to Board Policy FNG]
CONSIDER AND ACT ON LEVEL THREE GRIEVANCE APPEAL SUBMITTED BY PARENT TL, PURSUANT TO BOARD POLICY FNG.BOARD, I LOOK FOR A MOTION ON AGENDA ITEM 11G.
>> I MOVE THE BOARD UPHOLD THE LEVEL 2 DECISION IN THE ADMINISTRATION AND DENY ALL REMEDIES REQUESTED, WHICH HAVE NOT ALREADY BEEN PROVIDED AT LEVELS 1 AND 2.
>> MOTION BY TRUSTEE AD, SECOND BY TRUSTEE SALAS.
BOARD, ARE THERE ANY QUESTIONS? HAVING HEARD NONE, I NOW CALL FOR A VOTE ON THIS AGENDA ITEM.
MOTION PASSES 70 THAT CONCLUDES OUR MEETING THIS EVENING, THE REGULAR MEETING AGENDA, AND THIS MEETING IS ADJOURNED AT 10:15 P.M. GOOD NIGHT ALL.
* This transcript was compiled from uncorrected Closed Captioning.