[00:00:02]
>> GOOD AFTERNOON. IT IS 5:30 PM AND I CALL TO ORDER THE SPECIAL MEETING OF THE FRISCO ISD SCHOOL BOARD.
[1. Discussion regarding Strategic Change Initiative: Curation, Review, and Management of Library Resources]
WE'RE GOING TO START WITH OUR ONE AND ONLY AGENDA ITEM TODAY.WE HAVE A COOL LITTLE PRESENTATION FOR YOU AND ACTUALLY KIM IS GOING TO KICK US OFF HERE BECAUSE AND SHE'LL TALK ABOUT IT, BUT IT'S ONE OF THE FIRST PRESENTATIONS OF MANY THAT WILL COME TO YOU IN THIS SPECIFIC FORMAT.
HEY DEE, THIS A LITTLE HOT [NOISE], SO THAT'S BETTER.
SHE'S GOING TO TALK ABOUT THAT TOO, SO TONIGHT'S PRESENTATION FOR YOU-ALL'S IT'S A TWOFER BECAUSE SHE'S GOING TO TALK ALSO ABOUT THE NEW STRATEGIC CHANGE PRESENTATION.
>> [NOISE] DO YOU GUYS REMEMBER I SPOKE AT THE LAST BOARD MEETING ABOUT OUR STRATEGIC CHANGE PROCESS AND THE WORK THAT WE'RE DOING TO FORMALIZE THE WAY WE COMMUNICATE VARIOUS INITIATIVES THAT WE HAVE GOING ON.
AS WE HAVE BEEN REFLECTING ON SOME OF THE PUBLIC COMMENT THAT HAS COME AT BOARD MEETINGS AND THINGS LIKE THAT AND WE'VE BEEN TALKING ABOUT ALL THE WORK THAT WE'VE BEEN DOING WITH OUR LIBRARIES, IT DAWNED ON US THAT ALL THE THINGS WE'RE DOING WITH LIBRARIES IS THE PERFECT OPPORTUNITY TO MODEL WHAT THE STRATEGIC INITIATIVE DOCUMENTATION AND COMMUNICATION LOOKS LIKE.
WE'VE WORKED TO PUT ALL OF THE WORK THAT AMANDA AND HER GROUP HAVE BEEN DOING INTO THIS FORMAT THAT WE'VE BEEN CREATING SO THAT WE COULD PRESENT IT TO YOU AND YOU GUYS CAN SEE WHAT THESE INITIATIVES WILL LOOK LIKE MOVING FORWARD.
THIS IS PART OF OUR OVERALL STRATEGIC CHANGE PROCESS, AND THIS IS THE FIRST MORE SO SET OF MANY THAT WE WILL DOCUMENT AND COMMUNICATE IN THIS MANNER.
>> IT'S ALL YOU HAVE TO SAY ABOUT THAT.
>> HERE'S HOW WE'RE GOING TO DO THIS, SO YOU-ALL WON'T GET SICK OF LISTENING TO ME TONIGHT AND YOU DON'T GET BORED OF AMANDA, BUT WE'RE GOING TO JUST ALTERNATE WITH EACH SLIDE FOR YOU GUYS.
AMANDA IS GOING TO KICK US OFF JUST TALKING ABOUT THE NEED AND ROOT CAUSE ANALYSIS.
FIRST OFF I KNOW THAT IT'S ASKING A LOT TO HAVE YOU-ALL COME TOGETHER ON AN EVENING, AND SO I APPRECIATE YOU-ALL COMING AND HANGING OUT WITH US WHERE OUR FIRST LITTLE CHAT THAT WE'RE GOING TO HAVE AS A PART OF THIS STRATEGIC INITIATIVE IS GOING TO BE THE IDENTIFIED NEED WHICH IS THE MOTIVATOR FOR THIS PROCESS.
AS YOU -ALL ARE I'M SURE VERY AWARE, WE HAVE RECEIVED A SIGNIFICANT INCREASE IN CONCERNS FROM THE COMMUNITY MEMBERS ABOUT CONTENT IN OUR LIBRARIES WHETHER IT'S APPROPRIATENESS IS FITTING.
JUST FROM AUGUST OF 2021 TO APRIL OF 2022, WE HAVE HAD 22 INQUIRIES ON LIBRARY MATERIALS.
FOUR OF THOSE HAVE GONE TO FORMAL RECONSIDERATION.
IT TAKES ROUGHLY ABOUT 22 HOURS TO COMPLETE A FORMAL RECONSIDERATION START TO FINISH.
THAT CAN INCREASE OR DECREASE BASED ON THE LENGTH OF THE BOOK BECAUSE WE'RE ASSEMBLING A COMMITTEE AND ASKING THOSE COMMITTEE MEMBERS TO READ THAT CONTENT.
THEN WE'RE COMING TOGETHER COMMITTING, REVIEWING, COMING TO CONSENSUS.
A MORE INFORMAL WHICH JUST FOR CLARIFICATION PURPOSES WE CONSIDER A RECONSIDERATION INFORMAL WHEN IT'S JUST THAT SUPPORT PIECE.
IN THE FIRST HALF OF IT WHEN A PARENT OR COMMUNITY MEMBER MIGHT REACH OUT TO THE LIBRARIAN OR MIGHT REACH OUT TO THE PRINCIPAL WITH A CONCERN AND WOULD LIKE TO HAVE A CONVERSATION, I'M WORKING WITH THE LIBRARIAN AND THE PRINCIPLES SUPPORTING THEM, MAKING SURE THAT THEY UNDERSTAND EXACTLY, MAKING SURE THAT THEY'RE COMMUNICATING IN A TIMELY MANNER, MAKING SURE THAT THEY ARE COMMUNICATING THEIR PROPER INFORMATION WITH THAT PERSON.
WITHOUT THAT FORMAL REVIEW AND THOSE REGULATIONS, WE RISK STRAINING OUR COMMUNITY, OUR PARENTS, OUR STAFF, AND IT LEAVES US A LITTLE VULNERABLE TO MISPLACE CRITICISM WHICH IS WHAT WE'VE BEEN SEEING, BUT BEING DOWN TO THAT LAST CHUNK OF THE SLIDE IS GOING TO BE THE ROOT-CAUSE ANALYSIS.
EVALUATING THIS WITH KIM AND WITH MELISSA, WE HAVE BEEN ABLE TO IDENTIFY WHERE OUR MAIN CAUSES ARE COMING FROM THIS AND WE NARROWED IT DOWN TO TWO MAIN PIECES.
ONE OF THOSE PIECES IS GOING TO BE CHANGES IN OUR COLLECTION GUIDELINES MOVING FORWARD AND THEN TO COMING SCHOOL YEARS,
[00:05:01]
AND ALSO A STAFFING EVALUATION MOVING FORWARD.WE WERE AT CAPACITY AT THIS POINT WITH REGARDS TO JUST ABOUT HOW MUCH MORE WE CAN TAKE.
I GUESS I'M GOING TO PASS IT TO MELISSA.
>> CAN WE ASK QUESTIONS AS THE SLIDES PROGRESS OR DO YOU WANT US TO WAIT UNTIL THE END? IS THAT OKAY?
>> GO AHEAD. LET'S DO IT AS WE GO ALONG.
>> WOULD YOU MIND GOING BACK TO THE LAST SLIDE? I JUST HAVE A QUESTION.
>> FOR THE 22 INQUIRIES ON THE APPROPRIATENESS OF LIBRARY MATERIALS, CAN YOU WALK THROUGH; WERE THOSE FROM PARENTS? WERE THEY FROM STAFF INTERNALLY? KIDS? ALL OF THE ABOVE.
HOW DID THOSE COME BEFORE YOU GUYS?
>> ABSOLUTELY. THEY COME FROM COMMUNITY MEMBERS.
THEY COME FROM PARENTS OF STUDENTS IN OUR DISTRICT.
THEY COME FROM COMMUNITY MEMBERS THAT DO NOT HAVE STUDENTS IN OUR DISTRICT.
THEY HAVE COME FROM STAFF, AND SOME OF THE INQUIRIES THAT WE INTERNALLY REVIEW OUR SELF STARTED.
WE AS A DEPARTMENT, REFLECT ON CERTAIN TITLES THAT ARE BROUGHT TO OUR ATTENTION.
WITHIN THOSE 22 INQUIRIES I WOULD SAY STAFF, COMMUNITY, AND THEN PARENTS.
>> OF THE 22 INQUIRIES, WERE ALL OF THOSE BOOKS IN OUR LIBRARIES OR SOME OF THOSE BOOKS JUST QUESTIONS ABOUT BOOKS THAT MIGHT NOT HAVE BEEN IN FRISCO ISD?
>> SOME OF THEM WERE ABOUT BOOKS THAT WERE NOT IN FRISCO ISD, SOME OF THEM WERE INFORMATION REQUESTS.
WHEN WE ARE IN COMMITTEE WE EVALUATE OUR MATERIALS WITH A RUBRIC, AND SO SOME OF THOSE PARENTS WERE WANTING INFORMATION ABOUT THE RUBRIC AND THE COMMITTEE.
IT'S ANY GENERAL INQUIRY ON LIBRARY MATERIALS.
SOME OF THOSE REQUESTS WERE ABOUT INFORMATION THAT IS NESTLED IN OUR DATABASES AND ACCESSIBILITY IN THAT.
>> I JUST HAD A QUICK QUESTION. I WANT TO MAKE SURE I'M CLEAR ON THE FORMAL BOOK RECONSIDERATION PROCESS.
THAT'S OFFICIALLY TRIGGERED BY THE WEBSITE INQUIRY, IS THAT'S HOW THAT IS OFFICIAL IN THE [OVERLAPPING] STARTING POINT FOR THAT? EVERYTHING ELSE THAT ASKING THE LIBRARIAN OR SENDING AN E-MAIL THAT'S STARTS THE INFORMAL PROCESS.
>> THEN IF SOMEBODY IS NOT SATISFIED WITH THAT, THEN THEY'RE DIRECTED TO GO TO THE WEBSITE AND FILL OUT THE FORMAL, IS THAT HOW THAT PROCESS IS? [OVERLAPPING]
>> YES. WHEN A FORMAL RECONSIDERATION IS SUBMITTED, IT IS SUBMITTED THROUGH THAT PORTAL, THE LINK THAT'S LIVE ON THE LIBRARY WEBSITE THAT WE REVIEWED AT THE LAST BOARD MEETING.
ONCE, I BELIEVE IT'S MR. CHANDLER'S OFFICE RECEIVES THAT, AND THEN IT IS SHARED WITH SEVERAL GROUPS OF PEOPLE, MYSELF INCLUDED AS I'M THE COMMITTEE CHAIR FOR FORMAL RECONSIDERATION, AND THEN THAT DOES KICK START WHAT WE WOULD CONSIDER THE FORMAL RECONSIDERATION PROCESS WHERE I FORMERLY COMMUNICATE WITH THE COMPLAINANT AT THAT POINT.
THEN WE GO THROUGH THE STEPS OF OUR FORMAL RECONSIDERATION.
AT THAT POINT, WHEN THE COMMITTEE COMES TO CONSENSUS, I WILL COMMUNICATE WITH THE COMPLAINANT.
THAT COMMUNICATION WITH THEM IS OUTLINED WHAT THE CONSENSUS IS, BUT ALSO IF THEY DISAGREE WITH THE OUTCOME OF THAT CONSENSUS, THEY ARE ENTITLED TO APPEAL THE COMMITTEE CONSENSUS WHICH HAS HAPPENED THIS YEAR.
>> OKAY. MAYBE YOU'RE COVERING THIS FOR THE IDENTIFIED NEEDS OR THE ROOT CAUSES ANALYSIS, THOSE TWO ITEMS. I KNOW THAT WE TALKED A LITTLE BIT ABOUT THE FIRST ONE AT THE LAST BOARD MEETING.
THOSE ARE NOW WHAT'S ONGOING AS WELL RIGHT NOW.
>> WE'RE NOT JUST IDENTIFYING THIS, WE'RE ALREADY WORKING THOSE ITEMS AT THIS MOMENT.
>> YES, SIR. [NOISE] WE HAVE BEEN WORKING OUR REVIEW.
WE HAVE A BIG PROFESSIONAL DEVELOPMENT OPPORTUNITY AT THE BEGINNING OF EVERY SCHOOL YEAR WITH ALL OF OUR STAFF MEMBERS.
WE CALL IT FIST LENS, AND IN FIST LENS LAST AUGUST IN 2021, WE DISCUSSED THAT THIS YEAR WAS GOING TO BE A YEAR FOR US TO REFLECT ON OUR POLICY.
SO HAPPEN STANCE THAT IT IS A GOOD YEAR TO REFLECT ON THAT POLICY AND GUIDELINES AND WE ARE ABLE TO NOW POKE MORE HOLES IN IT AND TAKE MORE FEEDBACK GIVEN THE EVOLUTION OF THE RECONSIDERATION PROCESS THIS YEAR WITH OUR COMMUNITY.
>> HI. OF THE 22 INQUIRIES, HOW MANY WERE ACTUAL BOOKS?
>> INQUIRY INFO OR BOTH, I THINK 11, MAYBE 12.
ARE YOU COUNTING TODAY? [LAUGHTER]
>> BEFORE TODAY, IT WAS 11 AND I BELIEVE TODAY I GOT FIVE MORE, THERE WAS INFORMAL AT THIS POINT, SO FORMAL, WE'RE JUST GOING TO SAY OUT OF 11 INQUIRIES.
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I'VE BEEN GETTING LIST INQUIRIES.>> AND OF THOSE FOUR, WERE FORMAL WITH [OVERLAPPING] RECONSIDERATION.
>> FORMAL RECONSIDERATION THAT WENT FULL COMMITTEE.
THE COMMITTEE MEETS TWICE AND THEN WE COME TO CONSENSUS, AND THAT IS AFTER-SCHOOL.
>> THEN THE FIRST STEP IS TO CHECK THE BOOK OUT SO THAT IT'S NOT AVAILABLE ONCE YOU RECEIVE A RECONSIDERATION OF IT. [OVERLAPPING]
>> FOR THE BOOK THAT GETS CHECKED OUT BY THE STAFF ITSELF SO THAT IT'S NOT AVAILABLE FOR CIRCULATION.
>> OH, NO. BOOKS THAT ARE BEING RECONSIDERED A MESS REMAIN IN CIRCULATION.
IF WE REMOVE THE BOOK FROM CIRCULATION, THAT WOULD BE A VIOLATION OF THE STUDENTS FIRST AMENDMENT RIGHT.
BUT TO ANSWER YOUR QUESTION, WE DO ALSO, IF WE'RE INTERNALLY REVIEWING MATERIAL, LIKE IF A COMMUNITY MEMBER HAS REACHED OUT TO US AND HAS SAID THAT THERE'S NO FORMAL RECONSIDERATION FILED AND THEY'RE THINKING THIS IS JUST SOMETHING I SAW ON FACEBOOK OR ANOTHER SOCIAL MEDIA, THE LIBRARIANS THAT HAVE THAT BOOK AT THEIR CAMPUS WILL CHECK THE BOOK OUT TO READ IT.
BUT SAY THERE ARE THREE COPIES OF THAT BOOK AT THE CAMPUS, THE OTHER TWO COPIES ARE STILL IN CIRCULATION.
THERE'S ONLY ONE COPY THEN IT JUST SO HAPPENS THAT THAT COPY ISN'T AVAILABLE AT THAT TIME, BUT IT IS STILL AVAILABLE TO KEEP IT ON HOLD, BUT NO IT'S NOT REMOVED FROM CIRCULATION TECHNICALLY. DOES THAT HELP?
>> AT OUR LAST BOARD MEETING, THE FORMAL BOOK RECONSIDERATIONS TOO HAVE BEEN REMOVED FROM THE SHELF.
IS THAT STILL ACCURATE OR HAVE WE REMOVED OTHERS SINCE THEN?
>> ARE WE RESULTING AT TWO? [OVERLAPPING]
>> YES, MA'AM. IS THAT GOOD? OKAY.
>> THIS SLIDE WE THOUGHT WAS REALLY IMPORTANT JUST TO BRING UP AGAIN, TALKING ABOUT THE STRATEGIC PIECE OF THIS AS FAR AS ANYTIME WE COME TO YOU AND WE'RE ASKING FOR RESOURCES.
PART OF THIS PROCESS IS MAKE SURE THAT EVERYTHING WE DO IS STILL REMEMBER WE'RE GROUNDING IT IN THAT FUTURE READY FRAMEWORK.
ANYTIME WE BRING THESE THINGS TO YOU FROM NOW ON, YOU'RE GOING TO SEE THAT WE'RE ALIGNING IT TO CERTAIN AREAS OF THAT FRAMEWORK.
IN THIS INSTANCE, WE'RE DOING LEARNER-CENTERED ENVIRONMENT AND STRATEGIC COLLABORATIVE LEADERSHIP.
REMEMBER WITHIN EACH OF THOSE AREAS, THERE ARE SPECIFIC QUESTIONS THAT GUIDES YOU THROUGH THAT AREA OF THE FRAMEWORK.
IT REALLY HELPS YOU TO KNOW WHAT WE MEAN BY THAT, WHAT WE MEAN BY STRATEGIC COLLABORATIVE LEADERSHIP OR LEARNER-CENTERED ENVIRONMENT.
KIM, WE DECIDED JUST TO GO AHEAD AND JUST LAY THESE QUESTIONS OUT FOR YOU.
WHAT DEGREE WE'RE CREATING A SAFE, INCLUSIVE, AND ENGAGING LEARNING ENVIRONMENT.
TO WHAT DEGREE WE'RE FACILITATING, PROMOTING AND VALUING LEARNER'S VOICE AND CHOICE.
THEN SOLICITING FEEDBACK AND PARTNERING WITH ALL OF OUR STAKEHOLDERS TO MAKE SURE THAT WE'RE MEETING SCHOOL NEEDS.
LET'S SEE IF THERE'S ANYTHING ELSE I WANT TO TELL YOU ABOUT THIS.
YOU-ALL BE PROUD THAT I WROTE THIS ALL DOWN TONIGHT SO THAT I WOULDN'T FORGET TO TELL YOU ANYTHING.
WHAT'S REALLY COOL ABOUT THIS, KIM REALLY IS PROBABLY THE ONLY CFO IN THE WORLD WHO WOULD CARE ABOUT SOMETHING LIKE THIS.
HER ULTIMATE GOAL FOR YOU IS ANYTIME WE'RE BRINGING THINGS TO YOU, THAT ALL OF OUR FINANCIAL PLANNING, IT'S ORGANIZED WITHIN THE AREAS OF THIS FRAMEWORK.
THAT'S HER OVER THE TOP COMMITMENT [LAUGHTER] TO THE FRAMEWORK FROM HER END AS WELL SO THAT WE'RE GOING TO JUST KEEP TRYING TO ALIGN EVERYTHING BACK TO THAT FRAMEWORK FOR YOU AND THEN ULTIMATELY RIGHT TO COMMUNITY-BASED ACCOUNTABILITY. I LIKE THIS SLIDE.
>> NOW THAT I'M REFLECTING, I REALLY FEEL LIKE THEY GAVE ME THE SLIDES WITH ALL THE TEXTS.
[LAUGHTER] THESE ARE OUR STRATEGIC RESPONSES OR OBJECTIVES.
AREAS THAT WE FEEL ARE IMPORTANT ENOUGH TO BRING TO YOUR ATTENTION.
HERE WE GO. THE FIRST OBJECTIVE IS GOING TO HAVE TO DO WITH POLICY AND POLICY UPDATING.
YOU CAN SEE ON THAT CHART THAT WE STARTED THIS IN SEPTEMBER.
I WORKED WITH DR. CUNNINGHAM AND MR. DANNY STOCKTON IN OUR LEGAL DEPARTMENT TO START WORKING THROUGH THE EF LOCAL POLICY AND WHERE I'M VERY PROUD TO BE A STAFF MEMBER FRISCO ISD.
WE WERE ONE OF THE FIRST SCHOOL DISTRICTS TO INCLUDE LIBRARY SERVICES STEP OUT FROM UNDER INSTRUCTIONAL MATERIALS.
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JUST INSTRUCTIONAL MATERIALS AND LIBRARY SERVICES FIT UNDER THAT UMBRELLA.WELL, HERE IN FRISCO ISD, WE ACTUALLY HAVE LIBRARY SERVICES PULLED OUT.
WE ARE EVALUATED IN THE SAME WAY, RECONSIDERED ITEMS ARE RECONSIDERED IN THE SAME WAY THAT INSTRUCTIONAL MATERIALS ARE EVALUATED.
I THINK IT'S VERY RELEVANT TO KNOW THAT WE WERE WORKING WITHIN THE LIBRARY SERVICES SCOPE OF THINGS WAY BACK IN SEPTEMBER OF 2021.
WE DID START AS THINGS STARTED STEPPING OUT AND BECOMING A LITTLE MORE CONSISTENT, WE DID CREATE CRITERIA FOR THE RECONSIDERATION PROCESS.
PRIOR TO THIS YEAR, I BELIEVE WE HAVE ONLY HAD ONE TITLE FORMERLY RECONSIDERED OR EVEN QUESTIONS IN FRISCO ISD IN THE LAST [LAUGHTER] 24 YEARS.
WE WERE STARTING FROM SCRATCH WITH A LOT OF THESE MATERIALS THAT WE WERE UTILIZING.
WE REALLY WANTED TO HAVE A PROCESS THAT REMOVED AS MUCH BIAS FROM IT AS POSSIBLE AND OFFERED AS MANY PERSPECTIVES AS POSSIBLE IN THIS PROCESS.
AS WE WERE GOING THROUGH THE EF LOCAL AND WE WERE CREATING THESE DOCUMENTS, IT WAS NICE TO WORK ALONGSIDE OTHER DEPARTMENTS.
AS YOU GUYS MAY HAVE SEEN, TEA RECENTLY CAME OUT WITH SOME SUGGESTIONS AS TO WHAT THE BOARD POLICY SHOULD REFLECT WHEN IT COMES TO LIBRARY SERVICES.
WE HAVE READ THROUGH THOSE AND WE ARE LOOKING FORWARD TO WHAT [INAUDIBLE] IS GOING TO ADD TO THAT AND THEIR SUGGESTIONS, THEY HAVE PROMISED US SOME MORE INFORMATION ON THAT IN MAY, SO HOPEFULLY SOMETIME SOON.
WE WILL TAKE THAT INTO CONSIDERATION WHEN WE ARE CREATING OUR POLICY FOR NEXT YEAR.
OUR NEXT OBJECTIVE IS GOING TO BE LOOKING AT WEEDING.
I KNOW THAT SOUNDS LIKE WEEDS IN MY FRONT YARD, LIKE DANDELIONS, BUT THAT IS THE LIBRARY TERM FOR WHAT WE CALL CLEANING OUT MATERIALS THAT ARE EITHER OUT OF DATE, ARE TATTERED AND NEED TO BE REPLACED OR DON'T FIT THE GUIDELINES.
WE LOOK AT WEEDING LIKE A CLOSET.
IF YOU THINK ABOUT HOW, AT YOUR HOUSE YOU HAVE A CLOSET HOPEFULLY, AND IN THAT CLOSET YOU HAVE ALL OF THE CLOTHES.
BUT IF YOU NEVER EVER GOT RID OF ANY CLOTHES AT ALL, LIKE START TO FINISH LIKE THIRD GRADE FAVORITE POLKA DOT SWEATER TO YOURSELF RIGHT NOW, HOW FULL WOULD YOUR CLOSET BE? YOU WOULDN'T BE ABLE TO USE IT.
YOU HAVE TO GET RID OF SOME THINGS.
YOU HAVE TO DONATE SOME THINGS.
YOU HAVE TO CLEAN OUT FOR THINGS THAT ARE MORE FITTING FOR RIGHT NOW.
OUR WEEDING PROCESS REFLECTS THAT, BUT WITH LIBRARY BOOKS.
THAT WEEDING PROCESS IS GOING TO BE SOMETHING THAT WE ARE GOING TO BE CREATING A MORE, RIGID MIGHT BE THE RIGHT WORD.
A MORE SCHEDULED PROCESS FOR THAT, MOVING FORWARD AND THEN TO THE YEARS COMING SO THAT WE CAN LOOK INTO THE FUTURE FOR OUR COLLECTION GUIDELINES, BUT ALSO BE ABLE TO TAKE A RETROSPECTIVE, MORE REFLECTIVE APPROACH TO OUR COLLECTIONS.
AS YOU GUYS KNOW, AND WE HAD DISCUSSED AT THE PREVIOUS BOARD MEETING, FRISCO ISD IS LIKE A CRUISE SHIP AND WE HAVE A LOT OF LIBRARY BOOKS, AND SO TO MAKE CHANGES AND TO MAKE ACCOMMODATIONS, IT'S A SLOW PROCESS.
WE HAVE STARTED EVALUATING THAT WEEDING PROCESS.
WE ARE GOING TO COMMUNICATE THAT WEEDING PROCESS AS WELL AS OUR COLLECTION DEVELOPMENT GUIDELINES AS SOON AS WE GET THAT THROUGH THE DECK, AND THEN WE WILL BRING THAT BACK TO YOU ALL.
OUR COLLECTION DEVELOPMENT, THE LIBRARIANS AT FISD LEARNED, AS I MENTIONED PREVIOUSLY, THEY ARE VERY AWARE AND WE HAVE BEEN WORKING TOGETHER AS A GROUP THIS YEAR TO REWRITE OUR COLLECTION DEVELOPMENT GUIDELINES IN SYNC WITH THE NEEDS, IN SYNC WITH FEEDBACK FROM OUR COMMUNITY.
ALSO SEEING WHAT OTHER SCHOOL DISTRICTS OUR SIZE IN THE SURROUNDING AREA IN THE METROPLEX ARE UTILIZING FOR THAT.
AT THAT APRIL 26TH DISTRICT ADVISORY COUNCIL MEETING, WE WILL TAKE OUR DRAFT TO THEM, RECEIVE THEIR FEEDBACK, IMPLEMENT ANY FEEDBACK THAT WE FEEL IS SUBSTANTIAL, AND EFFECTIVE, AND THEN WE WILL BRING THAT BACK TO THE BOARD.
OUR LIBRARY LEADERSHIP TEAM HAS ALSO BEEN PUTTING A DENT IN THAT POLICY, AS WELL AS THE CAMPUS LIBRARIANS AS THEY'RE CREATING THEIR OWN COLLECTIONS TRIAL, TRIALING THAT OUT AND SEEING HOW IT FITS.
THEN LET'S SEE OUR STAFFING REVIEW.
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WE DO HAVE SOME PERSONNEL REQUESTS.OUR HOPE WITH THIS PERSONAL REQUEST IS THAT WE WILL GET OUR LIBRARIANS SOME SUPPORT AND GIVING THEM AN INCREASED CAPACITY TO WORK WITH THINGS ON THEIR CAMPUS.
RIGHT NOW THEY'RE AT THEIR CAPACITY IN WITH THE CHANGES THAT WE'RE MAKING TO OUR GUIDELINES MOVING FORWARD AND OUR WEEDING SCHEDULE MOVING FORWARD, THE STAFFING CHANGES ARE GOING TO HELP ALLEVIATE SOME OF THE TIME THAT THEY'RE SPENDING DOING OTHER MANAGERIAL TASKS.
THEY'RE GOING TO BE ABLE TO GIVE BACK SOME TIME TO THEIR CAMPUS IF THAT MAKES SENSE.
WHAT WE'RE HOPING FOR IS IN OUR HEADS, HOW WE SEE LIBRARIANS WITH THEIR KIDS AND THEIR KIDS RUNNING INTO THE LIBRARY AND THEY HAVE THE MOST JOY ON THEIR FACE, BECAUSE THEY'RE EXCITED TO BE THERE AND TO LEARN AND TO EXPERIENCE ALL THESE LIBRARY BOOKS AND RESOURCES.
RIGHT NOW A LOT OF OUR CAMPUSES ARE OVERWHELMED WITH THE MENIAL TASKS IN THE MORE MANAGERIAL TASKS.
A GREAT EXAMPLE WOULD BE, WE HAVE A PROGRAM CALLED THE E-FINANCE, AND THAT IS HOW THEY ORDER THEIR LIBRARY BOOKS.
THAT IS VERY TIME-CONSUMING, THAT PROGRAMMING IS VERY SENSITIVE.
THE LIBRARIANS HAVE TO SPEND A LOT OF UNINTERRUPTED TIME USING THAT PROGRAM AND WHAT WE WOULD REALLY LOVE FOR THEM TO BE DOING IS SPENDING THAT TIME WITH STUDENTS.
THEN WE HAVE ALSO REVIEWED AND UPDATED ONLINE PRESENCE FOR LIBRARY POLICIES AND ADMINISTRATIVE REGULATIONS AND PROCEDURES WHICH WE DISCUSSED AT THE LAST BOARD MEETING.
HOW WE ARE WORKING REALLY HARD TO GET AS MUCH INFORMATION INTO THE HANDS OF OUR COMMUNITY AS POSSIBLE.
MAKING SURE THAT ALL OF OUR PROCESSES AND ALL OF OUR EXPECTATIONS AND WHAT THE LIBRARIES WORKING ON IN DOING IS READILY AVAILABLE TO OUR COMMUNITY.
I THINK THAT'S IT ON THAT SLIDE.
>> OH, DO YOU HAVE ANY QUESTIONS ABOUT THOSE THINGS?
>> I DO. YOU MENTIONED THE WEEDING PROCESS.
WHO'S APART OF THAT WEEDING PROCESS?
CURRENTLY, OUR LIBRARIANS ARE A PART OF THAT WEEDING PROCESS AND WE USE SOMETHING CALLED THE CREW PROCESS, WHICH WE TAKE INTO ACCOUNT SEVERAL STATISTICS.
WE TAKE INTO ACCOUNT CIRCULATION NUMBERS.
WE TAKE INTO ACCOUNT HOW OLD THE BOOK IS, WHEN IT WAS PUBLISHED.
THE AMERICAN LIBRARY ASSOCIATION HAS AN EXPECTATION FOR THE AGE OF A COLLECTION TO BE CONSIDERED EFFICIENT, AND SO WE STRIVE TO MEET THAT AVERAGE AGE OF A COLLECTION.
WE'RE TAKING THAT INTO CONSIDERATION.
WE'RE ALSO LOOKING AT OTHER CAMPUSES IN THE SCHOOL DISTRICT BECAUSE WE ARE SO LARGE, THAT'S SOMETHING THAT WE HAVE TO WORK TOWARDS.
OUR BENEFIT IS THAT WE CAN SEE BEFORE WE WEED A TITLE IF ANOTHER CAMPUS HAS HIGHER CIRCULATION NUMBERS ON IT, THEN MAYBE WE'RE MISSING SOMETHING.
OR MAYBE WE'RE MISSING AN OPPORTUNITY TO PROMOTE OR WORK WITH A SPECIFIC TITLE OR CONTENT AREA.
THOSE ARE THE TYPES OF THINGS THAT WE TAKE INTO CONSIDERATION.
>> A AND A B. ARE WE GOING TO INCLUDE BOOKS THAT ARE SCHEDULED TO COME INTO THE LIBRARIES? THEY'RE GOING TO BE WEEDED AS THEY COME IN THROUGH THIS PROCESS THAT WE'RE PUTTING TOGETHER.
>> OUR WEEDING PROCESS IS WHAT WE USE FOR MATERIALS THAT ARE ALREADY EXISTING IN THE COLLECTION.
WHAT YOU'RE REFERRING TO WOULD BE THE COLLECTION GUIDELINES.
THAT IS WHAT WE UTILIZE TO RIGOROUSLY EVALUATE WHAT'S COMING INTO THE COLLECTION.
>> DO YOU HAVE A PROJECTED DATE THAT THIS PROCESS WILL BEGIN?
>> THE WEEDING PROCESS? THAT WILL BE CONTINGENT ON OUR STAFFING.
WEEDING IS A YEAR-LONG PROCESS AND SO THEY ARE CONSTANTLY WEEDING, BUT IT IS ON A MUCH SMALLER SCALE.
OFTENTIMES THEY WILL LOOK AT, SAY, THE E-BOOKS.
SOMETIMES YOUR KIDS MAY HAVE CHECKED OUT BEFORE A PICTURE BOOK AND ON THE SPINE, IT'LL SAY E AND SO WE WOULD CALL THOSE E-BOOKS FOR EVERYBODY.
THEY MAY BE WORKING TO LEAVE THEIR E-BOOKS AND SO THAT WOULD TAKE THEM FROM THE BEGINNING OF YEAR TO MAYBE CHRISTMAS, DEPENDING ON HOW BIG THEIR CAMPUSES, DEPENDING ON HOW MANY CLASSES THEY SEE AND THEIR CIRCULATION NUMBERS THERE'S A LOT OF MOVING VARIABLES IN THERE.
BUT IF WE HAVE THE STAFFING SUPPORT IN PLACE, WE CAN HELP THEM ALONG THAT PROCESS AND CREATE THAT SCHEDULE THAT DOESN'T EXPEDITE IT.
WE DON'T WANT TO CAUSE THEM MORE WORK, BUT WE DO WANT TO CREATE A SCHEDULE THAT CAN HELP THEM MEET THEIR GOALS.
>> GOOD QUESTION FOR STAFFING.
[00:25:02]
HAVE YOU IDENTIFYING STAFFING NEEDS YET OR YOU'RE NOT, THEN THE MIDDLE OF THAT PROCESS OF TRYING TO IDENTIFY THE TYPE OF STAFFING HOLES IN THE SYSTEM, IF YOU WILL, THAT WE NEED TO FILL.DO YOU ALL KNOW WHAT YOU NEED YET OR THAT STILL BEING LOOKED AT?
>> WE DO. I THINK MELISSA IS GOING TO SPEAK TO THAT.
LET ME SEE IF THE NEXT SLIDE IS ON THAT.
>> YOU CAN GO TO THE NEXT SLIDE WHEN YOU ALL ALONG INITIALLY WITH YOUR QUESTIONS FOR THIS SLIDE IN PARTICULAR.
>> EVERYTHING THAT YOU ARE FINDING AS YOU'RE GOING THROUGH THIS HOLISTIC REVIEW PROCESS, WILL IT BE IMPLEMENTED OVER THE SUMMER? IS THAT THE PLAN IS TO GET THROUGH THE SCHOOL YEAR, DOING WHAT WE'RE DOING, AMPING UP THE RESOURCES THAT WE NEED AND THEN IMPLEMENTING THROUGHOUT ALL OF OUR LIBRARIES OVER THE SUMMER AHEAD OF THE 22, 23 SCHOOL YEAR.
WHAT DOES THAT TIMELINE LOOK LIKE? GUIDELINES, POLICY UPDATES, STAFFING.
>> THE POLICY UPDATES, THAT'S A GREAT QUESTION.THE POLICY WHAT WE CALL THE OUR GUIDELINES, OUR COLLECTION DEVELOPMENT GUIDELINES IS BASICALLY HOW WE DECIDE WHAT WE'RE ADDING TO OUR COLLECTIONS WERE AS SOON AS WE'RE WAITING ON THE DAC TO IMPLEMENT THAT.
WE REALLY WANT FEEDBACK FROM THAT PIECE TO MAKE SURE THAT WE ARE MEETING THE NEEDS OF THE LIBRARIANS, BUT ALSO THE COMMUNITY.
AS SOON AS THAT IS, WE HAVE REVIEWED IT AND WE HAVE IMPLEMENTED ANY FEEDBACK THAT WILL BE THE NEW POLICY GOING FORWARD. THAT WILL BE NAY.
THE LIBRARIANS, OBVIOUSLY, THEY DON'T CONTRACT IN THE SUMMER TIME, THEY COME BACK IN AUGUST.
WELL THIS YEAR, I THINK LATE JULY.
BUT WHEN THEY COME BACK AND THEY START BUILDING THEIR PURCHASING, THAT WILL BE THE GUIDELINE THAT THEY USE MOVING FORWARD.
>> CAN YOU TALK A LITTLE ABOUT, FIRST OF ALL, WHAT DAC STANDS FOR THOSE IN THE ROOM AND THOSE WATCHING THAT MAY NOT KNOW AND THEN TALK A BIT ABOUT THAT COMMITTEE.
>> YES. I THINK MELISSA, WOULD YOU LIKE TO SPEAK TO THAT?
>> IT'S THE DISTRICT ADVISORY COUNCIL.
I THINK WE'RE ACTUALLY WEST WE'RE WORKING.
THERE ARE DIFFERENT COMMITTEES WITHIN THAT GREAT BIG DISTRICT ADVISORY COUNCIL.
WE'RE ACTUALLY GOING TO BE FUNCTIONING THE NIGHT OF THE 26TH THROUGH THE TEACHING AND LEARNING COMMITTEE.
WE'LL HAVE THAT GROUP OF FOLKS AND CHERYL IS GOING TO COME UP WITH A REALLY FUN FEEDBACK EXERCISE SO THAT WE CAN PRESENT TO THEM, SHOW THEM WHAT WE'RE THINKING ALONG THE LINES OF UPDATING THAT COLLECTION DEVELOPMENT, GUIDELINES AND GET FEEDBACK FROM THEM JUST TO SEE LIKE WE MIGHT DO SOMETHING FUN LIKE, WHERE DOES YOUR CONFIDENCE LEVEL GO FROM A 1-5? SOME FUN STUFF LIKE THAT? THEN IF THEY FEEL LIKE STILL THERE'S SOME PIECES THAT THEY'RE JUST NOT SEEING THERE THAT THEY WISH WERE THERE, WE'LL TAKE THAT FEEDBACK FROM THEM BEFORE WE COME BACK AND BRING THAT ALL TO YOU FOR YOU GUYS TO ALSO GIVE YOUR FEEDBACK ABOUT IT.
IT'S WEIRD BECAUSE THOSE COLLECTION DEVELOPMENT GUIDELINES, THE TERM POLICY GETS THROWN OUT.
IT JUST COMES OUT OF YOUR MOUTH SO EASILY THEY'RE REALLY NOT POLICY, THEY'RE GUIDELINES ON HOW WE DO OUR THING OF ADDING TO OUR COLLECTIONS IN OUR LIBRARIES.
ANOTHER THING THAT WE'VE THROWN AROUND AND WE MAY SEE HOW IT GOES THAT NIGHT IS, ARE THERE SOME THINGS IN OUR GUIDELINES RIGHT NOW THAT YOU GUYS WOULD REALLY LIKE TO BE PART OF THE POLICY.
BECAUSE YOU GUYS JUST APPROVED POLICY.
THAT MAY BE SOME DISCUSSION THAT WE WANT TO HAVE AS WELL.
AMANDA'S ALREADY SPOKEN TO THAT TOO, I THINK A MINUTE AGO BECAUSE SHE TALKED ABOUT HOW TEA CAME OUT WITH SOME SUGGESTED GUIDELINES AND TASB, HE'S GOING TO GIVE US SOME THEIR SUGGESTED UPDATES TO POLICY ON THAT.
WE REALLY WANT TO GET ALL OF THAT BACK TO YOU BEFORE WE BRING SOMETHING TO YOU AND GO ALL THE WAY THROUGH IT AND GO.
THIS IS WHAT WE WANT THE NEW POLICY TO LOOK LIKE.
SOMETIMES IT TAKES TASMY A WHILE TO GET THEIR SUGGESTED EDITS TO US WHEN, AFTER THAT COMES OUT.
>> THEN CAN YOU TALK ABOUT THE DIFFERENT CONSTITUENT GROUPS THAT ARE WITHIN THE DAC?
ACTUALLY, WE HAVE SOME COMMUNITY MEMBERS THAT AREN'T PARENTS.
YOU HAVE TEACHERS, ADMINISTRATORS.
IT'S THE NATURE OF THAT COMMITTEE IS THAT IT'S A LITTLE BIT OF EVERYBODY.
THEY ALL SIGN UP FOR THEIR FAVORITE AREAS OF INTEREST EARLY IN THE YEAR AND AS THE YEAR GOES ON, THEY MEET WITH DANNY AND MEGAN D. HOFFMAN TO WORK THROUGH DIFFERENT THINGS.
>> THANK YOU. FOR IT ANY OTHER QUESTIONS ON THIS SLIDE WHEN WE MOVE FORWARD? THANK YOU.
[00:30:02]
>> HEY, I JUST WANT TO MAKE SURE WE ARE CLEAR DINAH.
THE COLLECTION GUIDELINES, THAT'S WHEN YOU'RE GETTING BOOKS.
THE GUIDELINES FOR ADDING BOOKS IN.
THE WEEDING GUIDELINES, THAT'S OLD SCHOOL STUFF THAT HAS HAPPENED SINCE THE BEGINNING OF TIME, I'M GOING TO SAY THIS, I'M GOING TO THROW THIS OUT BUT IT IS WHAT IT IS.
ONE THING THAT HELPED ME WHEN I FIRST STARTED WORKING WITH THE LIBRARIANS AND TRYING TO SUPPORT THEM, THE WEEDING THING, AND THAT WAS A WHOLE NEW THING TO ME.
BUT DO YOU REMEMBER WHEN WE WERE KIDS AND THERE WERE, REALLY NOT EVEN KIDS, DO YOU REMEMBER 10 YEARS AGO WHEN THERE WERE SHELVES AND SHELVES OF THOSE BEAUTIFUL SETS OF ENCYCLOPEDIAS THAT WE'RE ALL IN ONE SECTION OF YOUR LIBRARY? KIDS DON'T USE THOSE ENCYCLOPEDIAS ANYMORE.
THEY'RE INSIDE OF ONLINE DATABASES AND THEY'RE GETTING THEIR RESEARCH SKILLS HONED AND READY FOR COLLEGE.
ALL OF THOSE, NOT ALL OF THEM, BUT A HUGE CHUNK OF THEM.
THOSE OLD ENCYCLOPEDIAS THAT WE'RE ACTUALLY SO PRETTY, THEY WERE WEEDED LONG AGO.
THAT WOULD BE TO ME AN INSTANCE OF WEIGHTING THAT YOU CAN UNDERSTAND.
THEY JUST REALLY AREN'T RELEVANT ANYMORE.
DOES THAT MAKE SENSE? WEEDING IS OUT, COLLECTING IS IN.
I JUST WANT TO MAKE SURE WE [INAUDIBLE].
THIS SLIDE IS WHAT YOU'RE ASKING ABOUT RENEE.
HERE'S WHAT WE'RE PROPOSING FOR ADDED PERSONNEL.
AMANDA DID A LOT OF WORK AND DID SOME BENCH-MARKING WITH OTHER DISTRICTS THAT ARE THE SAME SIZES AS OURS.
WE LOOKED AT THOSE STAFFING LEVELS FROM THOSE OTHER DISTRICTS.
IF WE COULD ADD THESE THINGS, WE'D BE RIGHT THERE IN LINE WITH A LOT OF THOSE OTHER LARGE DISTRICTS.
SOME OF THEM HAVE MORE STAFF THAN US, AND THEY ARE ACTUALLY SMALLER THAN US.
BUT THIS IS OUR THOUGHT AND ALL OF US, LIBRARIANS, ADMINISTRATORS, TEACHERS, WE ALL WANT TO BE MORE PROACTIVE IN THAT POSITION, MAKING SURE THAT ALL OF THESE COLLECTIONS REFLECT OUR EXPECTATIONS.
WHAT ELSE DO I WANT TO TELL YOU ABOUT THIS? FOR ME, THIS JUST REALLY IS ABOUT GETTING MORE SUPPORT FOR OUR LIBRARIANS.
SOME OF YOU WERE AROUND AND YOU REMEMBER YEARS AGO WHEN WE WENT THROUGH AND WE HAD A COMMUNITY COMMITTEE THAT SUGGESTED PULLING ALL THE LIBRARY AIDS, AND IN THE PAST, WE'VE COME ALONG AND WE'VE PULLED SOME OF THEIR SUPPORT MECHANISMS THAT ALLOW THEM TO MAYBE STILL BE HELPING KIDS OUT FRONT AND DOING WHAT WE GETTING BOOKS RE-SHELVED, FINDING JUST RIGHT BOOKS FOR LITTLE KIDS, WHEN YOU THINK ABOUT LITTLE KIDS, HELPING OLDER KIDS WITH RESEARCH ONLINE DATABASES.
THEY COULD STILL BE HELPING WITH THINGS LIKE THAT WHILE THE LIBRARIAN COULD BE ACTUALLY SITTING THERE PROCURING BOOKS.
WE SEE THIS AS A WAY TO GIVE THEM BACK SOME OF THAT TIME SO THAT THEY CAN ACTUALLY BE SPENDING MORE TIME WITH KIDS AND TEACHERS.
THEY DO A LOT OF PLANNING WITH TEACHERS AS WELL; SO THEY SHOULD BE, AND THEY DO, THEN THEY JUST GET BOGGED DOWN WITH THIS STUFF ON THEIR OWN TIME, I THINK HALF THE TIME.
FOR US, WE REALLY FEEL LIKE THIS IS WHAT THEY NEED TO HELP THEM OUT.
I FEEL RIGHT NOW, A LOT OF TIMES, THEY'LL HAVE TIME TO JUST DO TWO BIG ORDERS A YEAR, OF BOOKS.
THE HOPE IS WITH THIS BEING ABLE TO HELP THEM ON THEIR PROCUREMENT SIDE, THAT THEY'RE BEING ABLE TO GET MORE BOOKS MORE OFTEN INTO THE HANDS OF KIDS ALL YEAR LONG.
THAT'S SUPER TIME-SAVER PART AND JUST MAINLY SUPPORT FOR LIBRARIANS TO GET THEM BACK WITH KIDS AND TEACHERS.
SOMETIMES YOU SEE THEM JUST DO COOL STUFF.
THEY CAN DO REALLY AWESOME STUFF, IF THEY HAVE THE TIME TO DO IT.
CAN I JUMP IN ON THIS SLIDE JUST REAL QUICK SO THAT YOU GUYS UNDERSTAND WHAT YOU'RE SEEING ON THE SCREEN?
[00:35:03]
THIS IS ANOTHER ONE OF THOSE, TWO FOR SLIDES.WHEN WE TALKED ABOUT THE STRATEGIC CHANGE PROCESS, AND WHEN WE TALKED ABOUT DOCUMENTING ALL OF THIS, ONE OF THE THINGS THAT WE'VE BEEN TALKING ABOUT DOING IS CALCULATING OR SHOWING A RETURN ON INVESTMENT.
ONE OF THE PIECES OF THIS STRATEGIC CHANGE PROCESS IS IDENTIFYING WHAT OUR INVESTMENT IN THE INITIATIVE IS.
THIS HAPPENS TO BE WHERE WE HAVE AN EXISTING INVESTMENT, AND THEN WE'RE ALSO PROPOSING ADDITIONAL INVESTMENT.
THE PROPOSED WILL COME TO YOU GUYS IN THE FORM OF A BUDGET REQUEST, SO RIGHT NOW, IT'S JUST PROPOSED.
YOU'RE SEEING A TWO OVER HERE.
YOU'RE SEEING WHAT THE BUDGET REQUEST IS GOING TO BE, BUT YOU'RE ALSO SEEING ALL IN IF WE PROPOSE OR IF WE APPROVE THOSE BUDGET AMENDMENTS, WHAT THE INVESTMENT IN THIS INITIATIVE WOULD BE.
WHEN WE'RE LOOKING AT THE INVESTMENT, WE DO CALCULATE PERCENTAGE OF PEOPLE'S TIME BECAUSE PEOPLE ARE SPENDING THEIR TIME ON THIS AND THERE'S A COST TO THAT.
WE'VE ACTUALLY GONE THROUGH AND LOOKED AT ALL OF THE PEOPLE THAT HAVE WORKED ON THIS INITIATIVE OVER THE LAST YEAR, AND WE CALCULATED OUT, HOW MANY PEOPLE HAVE SPENT MORE THAN 40 HOURS AS AN INDIVIDUAL, 40 HOURS.
THAT'S WHERE WE DRAW OUR LINE FOR WHEN WE WOULD START CALCULATING.
AS OF RIGHT NOW, LOTS OF PEOPLE HAVE BEEN WORKING ON THIS INITIATIVE, BUT ONLY ONE, AMANDA HAS SPENT MORE THAN 40 HOURS OF HER TIME THIS YEAR.
SHE'S THE ONLY PERSON LISTED AS THE INVESTMENT HERE, ALTHOUGH THERE HAVE BEEN MANY OTHER PEOPLE WORKING ON THIS THROUGHOUT THE YEAR.
I JUST WANTED TO EXPLAIN THE LAYOUT OF THIS SLIDE.
I JUST WANT TO MAKE SURE I'M CLEAR ON THE TIMING, THIS SAYS 2021-2022.
THIS ISN'T FOR NEXT YEAR'S BUDGET.
THIS IS NOW WHERE IS THIS COMING? THE BUDGET AMENDMENT WILL COME TO YOU GUYS TOMORROW.
THIS IS SIMILAR. WE DO THIS ALL THE TIME IN FRISCO ISD.
THIS IS NOT JUST SPECIFIC TO LIBRARY SERVICES.
WE DID THIS A COUPLE OF YEARS AGO WITH OUR COUNSELING TEAM, AND RECOGNIZED THAT WE HAD A DEFICIENCY AND NEEDED AT-RISK COUNSELORS.
WE NEEDED TO HIRE TESTING COORDINATORS, WE NEEDED TO HIRE SO THAT OUR COUNSELORS COULD SPEND MORE TIME COUNSELING.
THIS IS A VERY SIMILAR INITIATIVE.
IT READS VERY SIMILAR TO THAT INITIATIVE THAT THE BOARD TOOK ACTION ON A FEW YEARS AGO.
WE'RE ALWAYS LOOKING FOR WAYS THAT WE CAN FILL IN THE GAP, IF YOU WILL.
I HAVE A QUESTION. THE INDIVIDUALS, THAT'LL BE A PART OF THIS ADDITIONAL BUDGETED AMOUNT THAT WE ARE GOING TO RECEIVE TOMORROW, ARE THEY GOING TO BE A PART OF THE WAITING AND COLLECTION GUIDELINE PROCESS, HOW DO THEIR ROLES LOOK? WHAT DOES IT? YES. I TRIED TO ADD THIS AND SEE IF THIS MAKES SENSE AND AMANDA, YOU HOP INTO.
THE COORDINATORS, THOSE ARE PROFESSIONALS AND THEY WOULD BE THERE TO HELP WITH ACQUISITIONS, ACTUALLY BUILDING LISTS.
THERE'S SO MUCH STUFF TO THIS, LIKE WHEN THEY CALL IT LIBRARY SCIENCE, I GET IT.
THERE'S SO MUCH TO EVEN GETTING WHEN YOU ORDER NEW TITLES, GETTING THE MARKED RECORDS, THEY CALL THEM MARKED RECORDS.
I DON'T REALLY KNOW WHAT THAT MEANS, WHAT'S REALLY IMPORTANT, GETTING THEM PUT INTO THE LIBRARY CATALOG, MAKING SURE THEY CATALOG CORRECTLY FOR THE RIGHT SCHOOLS.
ALL OF THAT IS A TON, AND YES, IT'S MORE ON THE FRONT END OF HELPING CREATE THOSE LISTS OF NEW TITLES THAT HAVE COME OUT AND BEEN PUBLISHED, WHERE PEOPLE MIGHT WANT TO ADD.
SOMETIMES THEY COULD GROUP THEM INTO GENRES FOR THEM.
IF YOU'RE IN A BUILDING WHO JUST LOVES, I DON'T KNOW WHAT GENRE WOULD IT BE.
WHAT'S THE HUNGER GAMES GENRE? REALISTIC FICTION.
HISTORICAL FICTION, IS THAT ONE? YEAH.
THEN THEY COULD COMPILE LISTS OF NEW THINGS COMING OUT BECAUSE WE KNOW SUCH AND SUCH SCHOOL, THEIR KIDS ARE INTO THIS AND THEY LOVE THIS THING.
IT WOULD JUST SAVE OUR LIBRARIANS TONS OF TIME TO BE ABLE TO HAVE THOSE LISTS READY AND THEN TO HAVE SOMEONE PUT THEM IN AND GET THE BOOKS, SO THAT THEY'RE ABLE TO SPEND MORE TIME WITH THE KIDS.
THAT WOULD BE MORE ON THE PROFESSIONAL SIDE, ACTUALLY PUTTING THOSE LISTS TOGETHER AND REALLY LOOKING THROUGH THEM THOROUGHLY TO MAKE SURE THEY MEET ALL OF OUR GUIDELINES AND FISD EXPECTATIONS, SO THAT WE COULD TAKE THAT LIFT OFF OF THE LIBRARIANS, INDIVIDUAL LIBRARIANS, I MEAN, WE HAVE 70 SOME LIBRARIES.
YOU COULD HAVE MANY LIBRARIANS WORKING ON THE SAME THING AT THE SAME TIME AND NOT EVEN REALIZING IT,
[00:40:02]
WHEN WE COULD JUST BE PUTTING THAT TOGETHER FOR THEM AND HANDING IT OVER TO THEM FROM CENTRAL.THAT WOULD BE A HUGE HELP TO THEM.
THEN THE PARAPROFESSIONAL PART WAS JUST ON, WE'VE TALKED ABOUT PUTTING IN A PURCHASE ORDER FOR A GROUP OF BOOKS FOR DIFFERENT CAMPUSES, JUST TAKING THAT BURDEN OFF OF THEM.
THEN THE WEEDING PART AS WELL, HELPING WITH THE PULLING SCHEDULES AND WHAT'S BEING PULLED.
THAT WOULD ALSO BE ON THE PROFESSIONAL SIDE, ACQUISITIONS AND SYSTEMS. BECAUSE WHEN YOU DO THAT, THEN YOU HAVE TO ALSO UPDATE THE MARKED RECORDS IN THE SYSTEM AND MAKES SURE THE CATALOG IS UPDATED AND SO ON AND SO FORTH.
IT'S JUST TIME-CONSUMING TO GET IT RIGHT, AND IT NEEDS TO BE RIGHT.
IF I'M NOT ANSWERING THE QUESTIONS RIGHT LIKE WHAT YOU REALLY WANT, JUST KEEP ASKING ME IN ANOTHER WAY, I'LL GET AMANDA TO ANSWER IT BETTER.
CAN YOU THINK OF ANYTHING ELSE ON THIS ONE? ARE YOU ALL OKAY? [BACKGROUND] THIS IS A REALLY GREAT SLIDE MAN IS GOING TO SPEND [OVERLAPPING]
>> SOME OF THEM MIGHT BE ANSWERED, AND YOU ALL ARE WELCOME TO EMAIL US AND WE'RE HAPPY TO GET THOSE ANSWERS FOR YOU.
WE CAN GET THOSE TO YOU AFTER THE MEETING.
>> YES. MELISSA, YOU NAILED IT WITH THE MARC RECORDS.
SHE'S RIGHT, MARC RECORD IS BASICALLY THE BACK-END, THE INFORMATIONAL SIDE OF A BOOK AND IT'S LIKE A PIECE OF A PUZZLE.
A CAMPUS IS ONE PIECE AND THE MARC RECORD IS THE OTHER PIECE AND THEY SNAP TOGETHER, WHICH IT ORGANIZES THE BOOK TO KNOW WHERE IT SHOULD BE HOUSED.
THIS IS EVIDENCE OF SUCCESS AND WE'VE DISCUSSED THE FIRST TWO BULLETS PREVIOUSLY IN THIS PRESENTATION AND THEN ALSO AT OTHER BOARD MEETINGS.
BUT WE'RE WANTING TO IMPLEMENT A SCHEDULE THAT WILL HELP THEM MEET THEIR GOALS AND STREAMLINE THOSE POLICIES.
THESE ARE ALL THE INTEGRAL AND MANAGERIAL PIECES THAT ARE IMPORTANT TO MAKE IT SUCCESSFUL ON THE WHOLE.
BUT WHAT WE'RE REALLY HOPING FOR, AND MELISSA SAID IT PREVIOUSLY IS THAT WE WANT OUR LIBRARIANS TO, I DON'T KNOW HOW TO ARTICULATE THE JOY THAT THEY HAVE IN LIBRARY SERVICES WHERE THEIR HEART IS FOR LIBRARY SERVICES IS WORKING WITH THEIR STUDENTS.
RIGHT NOW, THEY ARE WORKING SO HARD TO HAVE THAT BUT THESE CHANGES THAT WE'RE HOPING TO IMPLEMENT IS GOING TO INCREASE THEIR CAPACITY AND WHILE ALSO INCREASING THE LIBRARIANS CAPACITY FOR AMAZING PROGRAMMING AND JUST A LOT OF OPPORTUNITIES AT THE CAMPUS LEVEL WHICH WILL DIRECTLY IMPACT OUR CAMPUS OUR COMMUNITY AND OUR STUDENTS.
IT'S ALSO GOING TO INCREASE TRANSPARENCY FOR OUR COMMUNITY AND HOPEFULLY DECREASE MISINFORMATION RELATED TO LIBRARY SERVICES AND ALIGN US ALL SO THAT WE CAN PROGRESS FORWARD.
DO YOU GUYS HAVE ANY QUESTIONS? I KNOW YOU'RE ALL WANT TO LEARN MORE ABOUT MARC RECORDS, DON'T YOU? [LAUGHTER].
>> I WANTED TO MAKE SURE THAT OUR COMMUNITY HAS A REPOSITORY OF INFORMATION ON EVERYTHING THAT WE'RE DOING.
I KNOW THAT YOU PRESENTED AT THE LAST BOARD MEETING, ALL OF THE GREAT INFORMATION AND UPDATES THAT YOU'VE MADE TO THE WEBSITE.
>> IS THERE A PLAN TO PUT ANYTHING ADDITIONAL ON OUR WEBSITE SO THAT COMMUNITY MEMBERS HAVE EVEN MORE ACCESS AND TRANSPARENCY TO WHAT WE'RE DOING? THE BOOKS THAT WE'VE RECONSIDERED AND PULLED FROM THE SHELVES, IS THERE A CENTRALIZED PLACE WHERE FOLKS CAN KEEP UP WITH WHAT WE'RE DOING.
THE THING THAT I FEAR AND I HAVE SEEN PLAY OUT IN THE LAST COUPLE OF WEEKS IS THAT THERE'S A LOT OF FEAR SURROUNDING THIS FOR PARENTS AND I UNDERSTAND IT, I'M A PARENT TOO.
>> A LOT OF THE BOOKS THAT HAVE BEEN OUT THERE.
I DON'T WANT MY CHILD READING THEM EITHER AND SO I THINK WE'RE ALL VERY PASSIONATE ABOUT MAKING SURE THAT THESE BOOKS ARE NOT IN THE HANDS OF OUR KIDS.
IF THERE WAS A WAY THAT WE CAN MAKE OUR COMMUNITY FEEL BETTER ABOUT WHAT WE'RE DOING SO THAT THERE'S A CLEAR SPACE THAT THEY CAN SEE.
THESE BOOKS ARE NOT IN OUR LIBRARIES, I DON'T WANT PARENTS TO FEEL LIKE THEY HAVE TO BE OUR WATCHDOGS BECAUSE THAT'S
[00:45:04]
NOT FAIR TO THEM OR FAIR TO OUR LIBRARIANS OR TEACHERS.BUT THERE'S GOT TO BE A MIDDLE WHERE WE'RE MEETING THEM WITH THE INFORMATION THAT THEY NEED.
>> ABSOLUTELY, A BALANCE I COMPLETELY AGREE WE'RE ALL PLAYING FOR THE SAME TEAM.
>> THEN THEY TALK TO THEM ABOUT SOME OF THE UPDATES TO THE COLLECTION GUIDELINES THAT YOU MIGHT BE JUST IN GENERAL NOT SPECIFIC, BUT IN GENERAL, SOME OF THE UPDATES TO THE COLLECTION GUIDELINES THAT YOU MIGHT BRING TO DECK?
>> YES, THAT IS SOMETHING THAT WE LIKE TO, RIGHT NOW, I'M A DEPARTMENT OF ONE, I HAVE THE AMAZING MELISSA VOUCH AND CHERYL MCDONALD'S TO CONSTANTLY BOUNCE MY IDEAS OFF OF IT.
BUT I REALLY WORK HARD TO HAVE GROUP CONSENSUS WHEN I'M MAKING DECISIONS.
I WILL ALMOST ALWAYS WHEN MAKING LARGER DECISIONS, TAKE IT TO MY LEADERSHIP STAFF AND WITHIN MY LIBRARY SERVICES FROM THE 72 LIBRARIANS THAT WE HAVE.
I HAVE A LEADERSHIP STAFF THAT COMPOSED OF TWO LIBRARIANS FROM EACH CAMPUS LEVEL AND SO WE TAKE IT TO THEM.
THAT IS GREAT FEEDBACK DISPLAYING THE TITLES OF THE BLESS YOU, THE RECONSIDERATION, AND THE TITLES THAT HAVE BEEN RECONSIDERED IN OUR DISTRICT AND DISPLAYING THOSE ON THE WEBSITE.
>> THAT WOULD BE GREAT AND WE GET THEM AS A BOARD.
BUT I THINK IT'D BE VERY HELPFUL FOR THE COMMUNITY JUST TO HAVE THAT VANTAGE POINT OVER WHAT WE'RE DOING SO THAT IT'S NOT SUCH A MYSTERY.
I DON'T WANT FAMILIES WORRYING.
>> IF WE CAN SOLVE THAT ONE WORRY FOR THEM, I THINK THAT'D BE GREAT.
>> YES, AND THEN TO MELISSA'S POINT ON THAT GUIDELINE THAT SHE WAS SPEAKING ABOUT.
WE ARE SOME OF THE CHANGES THAT WE ARE LOOKING AT TO MAKE AND TAKING TO THE DISTRICT ADVISORY COMMITTEE ARE THINGS LIKE INCREASING THE NUMBER OF PROFESSIONAL PUBLICATION REVIEWS.
RIGHT NOW, WE'RE SITTING AT ONE WHICH IS NOT ABNORMAL.
IT IS COMPLETELY PART OF THE COURSE, BUT WE'RE TAKING THAT 1000 FOOT VIEW OF WHERE WE WOULD LIKE TO BE MOVING FORWARD AND ALSO TAKING FEEDBACK ON WHERE WE ARE CURRENTLY.
WE'RE GOING TO INCREASE FROM ONE PUBLICATION REVIEW TO TWO.
BUT WE'RE ALSO GOING TO BE CHANGING THE TYPE OF REVIEW THAT WE'RE UTILIZING.
FOR EXAMPLE, WE WILL BE REMOVING KIRKUS REVIEWERS FROM OUR COLLECTION GUIDELINES MOVING FORWARD AND IMPLEMENTING OTHER PUBLICATIONS AND RESOURCES, WE'RE JUST TRYING TO BETTER UNDERSTAND THE CONTENT THAT WE ARE CURATING.
>> TO GET WAY OUT IN FRONT OF THE DISTRICT ADVISORY COMMITTEE BUT THOSE WERE THE KINDS OF THINGS THAT THEIR LEADERSHIP TEAM IS PUTTING TOGETHER TO BRING TO THEM FOR FEEDBACK.
>> AS YOU'RE LOOKING AT I KNOW WE'VE TALKED A LOT ABOUT THE DIFFERENT FOLKS THAT ARE INVOLVED IN OUR PROCESS FROM THE PUBLISHERS THAT WE RELY ON THEIR REVIEWS TO MAKE SURE THAT THE BOOKS ARE AGE-APPROPRIATE FOR OUR STUDENTS.
TO THE VENDORS THAT WE'RE PURCHASING THESE BOOKS FROM TO OUR LIBRARIANS THAT ARE SUBJECT MATTER EXPERTS IN THEIR FIELD.
IT TAKES EVERYONE, IT'S NOT JUST ONE GROUP OVER THE OTHER.
AS YOU'RE GOING THROUGH THIS PROCESS, BOOKS THAT WERE PULLING IF THERE IS A COMMON THREAT OF A PUBLISHER THAT MISS REVIEWING THESE TITLES.
CAN WE REMOVE THAT PUBLISHER FROM CONSIDERATION FOR FUTURE TITLES.
IF WE START TO SEE THERE'S A TREND WHERE PUBLISHER SAYING, HEY, THIS BOOK IS GREAT FOR 14 AND UP, BUT CONSISTENTLY, IT'S SHOWING THAT IT NEEDS TO BE 16 AND UP OR WHATEVER THE CASE MAY BE.
IS THERE FLEXIBILITY AND THE POLICY OR NOT THE POLICY, BUT THE GUIDELINE THAT YOU CAN SAY, AS A DISTRICT, WE'RE NOT GOING TO UTILIZE THIS PUBLISHER ANY LONGER OR HOW DOES THAT WORK?
>> YES, THAT'S IT. I LOVE THAT IDEA.
WE HAVE A PROCESS FOR MAKING AND IMPLEMENTING CHANGES AND SO THIS IS A GREAT EXAMPLE OF OUR CURRENT POLICY TRANSITIONING INTO AN UPDATED GUIDELINE, IT'S GOING TO HAVE TAKEN US A FULL YEAR BECAUSE WE DO COLLABORATE WITH SO MANY DIFFERENT MEAN WE WORK WITH CURRICULUM TEACHING AND LEARNING.
WE WORK WITH THE LEGAL DEPARTMENT, WE WORK WITH OUR LEADERSHIP TEAM.
WE ACTUALLY IMPLEMENT IT AND GO INTO COLLECTIONS AND START EVALUATING HOW IT WORKS WITHIN THE COLLECTION.
WE THEN TAKE IT BACK OUT AND POKE MORE HOLES IN IT AND THEN TAKE IT BACK IN AND THEN GO TO THE DECK AND THE BOARD.
IT'S JUST SUCH A LONG AND RIGHTFULLY SO PROCESS BECAUSE IT'S IMPACTING SO MANY OF OUR STUDENTS AND OUR PROFESSIONALS.
I FEEL AND I'M HOPING THAT THE DECISIONS THAT WE MAKE IN FRONT OF IT OR SOMETHING THAT BENEFIT US THROUGHOUT THAT YEAR AND SO WE DO EVALUATE THAT ON A YEARLY BASIS.
>> YEAH, CARCASS IS AN EXAMPLE.
[00:50:02]
RENE, TO YOUR POINT, UNDER THAT CARCASSES.IN SEVERAL OF THE BOOKS THAT WE RECONSIDERED WE FELT ON THE RECONSIDERATION COMMITTEE, THAT ON MANY OF THOSE BOOKS, THE REVIEWS THEMSELVES REVIEWED YOUNG AND SO TAKING THAT INTO CONSIDERATION, LOOKING AT THE DATA AND THEN APPLYING IT, THAT'S NOT GOING TO BE IN OUR GUIDELINES MOVING FORWARD BECAUSE THAT'S NOT WITHIN OUR EXPECTATIONS AS A DISTRICT.
IT'S NOT WHERE WE WANT TO BE. THAT'S OUR SUGGESTION TO YOU.
SURE. I'M NOT TRYING TO SKIP AHEAD OF THE COMMITTEE'S WORK EITHER.
WE RELY ON OUR COMMITTEES FROM GOING OUT TO OUR BOND COMMITTEE, TO OUR DAC, TO OUR LEGISLATIVE ACTION COMMITTEE.
IT'S A LOT OF HARD WORK BY OUR COMMUNITY MEMBERS, ON OUR PARENTS THAT SERVE ON THOSE COMMITTEES.
I CERTAINLY DON'T WANT TO USURP THEIR AUTHORITY AND WHAT THEY'RE PRESENTING TO US AS RECOMMENDATIONS.
BUT I DO THINK THAT TRANSPARENCY PIECES JUST INCREDIBLY IMPORTANT GOING FORWARD.
I JUST THINK IT'S GOING TO MAKE EVERYONE FEEL BETTER, SO THAT'S MY SUGGESTION.
I'M ONE OF SEVEN, SO I WOULD LIKE TO SEE WHAT THEY THINK ABOUT HAVING AN ONLINE SPACE FOR PARENTS AND COMMITTEE MEMBERS TO SEE WHAT WE'RE DOING.
WELL, WE VALUE YOUR FEEDBACK. THANK YOU.
JUST LIKE RENE HAS SUGGESTED THAT IF ANY BOOK IS FOUND TO BE NOT APPROPRIATE THEN THE PUBLISHER'S BOOKS WOULD BE EVALUATED, SO IS THERE A PROVISION TO ALSO LOOK INTO THE SAME AUTHOR'S BOOKS IN OTHER LIBRARIES.
THAT IS BECAUSE OFTENTIMES AUTHORS WILL WRITE CONTENT FOR REALLY BROAD AGES.
I CAN'T THINK OF ONE OFF THE TOP OF MY HEAD RIGHT NOW, BUT WE HAVE AUTHORS THAT WILL WRITE ADULT BOOKS LIKE ADULT FICTION, BUT WILL ALSO WRITE PICTURE BOOKS IN THE SAME BREATH.
WE'RE NOT GOING TO DISCOUNT AN AUTHOR WHERE WE REALLY EVALUATE THE CONTENT BASED ON THE AGE-APPROPRIATENESS OF THAT SPECIFIC WORK.
MY QUESTION WAS CAN THEY BE REVIEWED? WE NEED NOT PULL THEM OUT, BUT CAN THEY BE REVIEWED TO ENSURE THE AGE-APPROPRIATENESS.
OF THE AUTHOR? WE REVIEW THE CONTENT, THE RECORD.
WE DON'T HAVE A PROCESS FOR REVIEWING AN AUTHOR BECAUSE THAT WOULD ENCOMPASS A BROAD AMOUNT OF RECORDS. DOES THAT MAKE SENSE? I HOPE I'M ANSWERING YOUR QUESTION. I'M SORRY.
OFTENTIMES THE LIBRARIANS THEY PAY ATTENTION AND THAT'S PART OF THEIR PROCESS AS A PROFESSIONAL, THEY PAY VERY CLOSE ATTENTION TO THOSE THINGS AND SO IF AN AUTHOR HAS WRITTEN A SPECIFIC TYPE OF CONTENT OR TENDS TO BE IN A DIFFERENT AGE BRACKET THAN THE CAMPUS THAT THEY'RE SERVING THEY WILL LIKELY BE TAKING THAT INTO ACCOUNT WHENEVER THEY ARE EVALUATING WHETHER OR NOT THEY WILL ADD CONTENT FROM THAT PARTICULAR AUTHOR TO THEIR COLLECTION.
BOARD ANY OTHER QUESTIONS? CAN I SHARE ONE MORE THING WITH YOU GUYS ABOUT THE STRATEGIC PLANNING PIECE OF THIS FOR ME? I'M ACTUALLY GOING TO COME DOWN TO THE PODIUM SO I CAN SHOW YOU.
ONE OF THE THINGS THAT WE ARE TRYING TO MAKE SURE THAT WE DO WITHIN THE STRATEGIC INITIATIVE THAT WE HAVE, I'M GOING TO SEE IF THIS LINK WORKS. NO, IT DOESN'T.
WELL, I LINKED. THAT'S OKAY. I'LL PULL IT UP.
WE'RE WORKING ON BUILDING OUT A WEBSITE OR A PAGE ON OUR WEBSITE FOR THE STRATEGIC INITIATIVES THAT WE HAVE FOR OUR STRATEGIC CHANGE PROCESS.
THIS PRESENTATION WAS A HIGH-LEVEL OVERVIEW OF THE ACTUAL WORK THAT GOES INTO ALL OF THIS AND WE'VE GOT A LENGTHY DOCUMENT WITH A LOT OF INFORMATION, JUST IN THE NAME OF TRANSPARENCY AND WANTING TO SHOW EVERYTHING THAT WE HAVE DONE FOR EACH INITIATIVE, NOT JUST THIS ONE, BUT ANYTHING THAT WE HAVE GOING FORWARD.
LET ME JUST OPEN THIS FOR YOU SO YOU CAN SEE WHAT WILL BE ON OUR WEBSITE.
LIKE I SAID, WE'RE WORKING ON BUILDING OUT THAT PAGE OF THE WEBSITE.
IT SHOULD BE PROBABLY UP IN THE NEXT DAY OR SO, IF NOT EVEN TOMORROW.
BUT WHAT YOU'LL SEE IS BASICALLY A DOCUMENT THAT WILL LOOK LIKE THIS.
IT TALKS ABOUT WHO HAS BEEN WORKING ON THE INITIATIVE.
[00:55:02]
ANYTIME WE HAVE AN INITIATIVE, WE ALWAYS START WITH THE NEED.WHAT IS THE NEED AND WHAT THE ROOT CAUSE OF THE PROBLEM? WE DO AN ANALYSIS TO FIGURE OUT WHY IS THERE A NEED IN THE FIRST PLACE.
WE MAKE SURE, LIKE MELISSA TALKED ABOUT, THAT IT ALIGNS WITH OUR FUTURE-READY FRAMEWORK, THAT IT ALIGNS WITH THE DISTRICT PRIORITIES BECAUSE WHY WOULD WE DO SOMETHING IF IT DIDN'T ALIGN WITH OUR PRIORITIES? THEN WE START WORKING ON THE STRATEGIC RESPONSE.
THIS IS WHAT THE STRATEGIC RESPONSE, THE ACTUAL IMPLEMENTATION PLAN LOOKS LIKE AND I'M SORRY, THAT'S SHOWING UP SO SMALL, BUT ONCE IT'S ON OUR WEBSITE, YOU CAN GO AND PULL IT UP.
BUT YOU CAN SEE FOR EACH, THIS IS OUR PLAN OF ACTION, OBJECTIVE THAT AMANDA TALKS THROUGH; WE'VE TALKED ABOUT IMPLEMENTATION RISKS, WE'VE TALKED ABOUT WHAT OUR DESIRED OUTCOMES ARE, WE'VE ASSIGNED TASKS TO PEOPLE.
WE'VE PUT DEADLINES WHICH MAY OR MAY NOT CHANGE AS WE GET INTO THE WORK.
WE HAVE LINKED DOCUMENTS OR LINKS TO WEBSITES OR PIECES OF INFORMATION TO SHOW THE RESULTS OF THAT WORK.
IF THERE IS ANYTHING TO LINK IN THERE AND AS WE MOVE ON AND MOVE THROUGH THIS INITIATIVE AND EACH INITIATIVE, THIS WILL BE UPDATED AND SO THE IDEA IS THAT THIS WILL ALL LIVE ON OUR WEBSITE SO THAT ANYBODY CAN GO IN AND SEE WHAT ARE WE DOING WITH THIS INITIATIVE? HOW DID WE ARRIVE HERE? WHAT'S OUR PLAN OF ACTION? WHAT'S OUR TIMELINE? ONCE WE GET THROUGH IT, THERE WILL BE A SECTION FOR RESULTS.
THE IDEA IS THAT ANNUALLY WE GO IN AND WE EVALUATE WHETHER OR NOT WE ARE ACHIEVING THESE DESIRED OUTCOMES.
THEN THERE WILL BE A PLACE FOR US TO LINK INFORMATION FOR THAT TOO.
THAT WILL ALL LIVE ON OUR WEBSITE FOR THIS AND ANY OTHER INITIATIVE THAT WE DOCUMENT AND BRING FORWARD.
I JUST WANT TO MAKE SURE THAT I POINTED THAT OUT AND SHOW YOU THAT IT'S GOING TO BE ON OUR WEBSITE.
THANK YOU. BOARD, ANY FINAL QUESTIONS? [INAUDIBLE] YOU HAVE ANYTHING?
>> WE'RE NOT TAKING QUESTIONS FROM COMMUNITY MEMBERS THIS EVENING.
[BACKGROUND] SO WE'RE HERE TO GET AN UPDATE FROM OUR STAFF, AND WHAT WE WOULD LOVE IF YOU HAVE QUESTIONS, YOU'RE WELCOME TO EMAIL US.
>> ACTUALLY DO HAVE A QUESTION.
I KNOW THAT I'D ASKED BEFORE ABOUT THE ROLES THAT WILL BECOMING IN THAT WE'RE GOING TO POTENTIALLY APPROVE ADDITIONAL RESOURCES FOR AND I KNOW THAT WE TALKED ABOUT HOW THEY ARE PART OF THE STRATEGIC PROCESS THAT WE'RE BUILDING.
BUT I WANT TO KNOW FOR JUST COMMUNITY CONCERNS, THE CURRENT REVIEW PROCESS, AND HOW WE HAVE THINGS GOING INTO THAT REVIEW PROCESS.
WELL, THIS TEAM BE A PART OF THAT WHERE WE CAN INCREASE THE REVIEWS THAT ARE COMING IN SO THAT WE CAN COMBAT ANY CHALLENGES.
>> ARE YOU WORRIED ABOUT THE TIME IT TAKES TO DO CONSIDERATION I WANTED YOU TO GETTING IT.
>> WHEN A FORMAL RECONSIDERATION COMES IN.
THE BULK OF THE TIME IS GETTING ALL OF THE DIFFERENT PLAYERS SCHEDULED TO BE TOGETHER IN A COMMITTEE MEETING BECAUSE WE INCLUDE PARENTS, WE WANT TO INCLUDE TEACHERS.
WE WANT TO INCLUDE SOME LIBRARIANS.
OFTENTIMES WILL INCLUDE SOME CENTRAL OFFICE STAFF THAT MAYBE WORKS IN TEACHING AND LEARNING, AND SO YOU'RE GETTING THOSE FOLKS TOGETHER, DEALING WITH SCHEDULES OF PEOPLE.
THEN DEPENDING ON THE LENGTH OF THE BOOK TO THAT THEY ALL HAVE TO READ THE BOOK.
THERE'S THE TIME THAT WE ALLOW TO ACTUALLY READ THE PIECE FOR ALL THE PLAYERS TO READ THE BOOK.
YOU GET THEM ALL BACK TOGETHER AGAIN AND THEY HASH THROUGH WHAT'S GOING TO HAPPEN HERE.
ARE WE GOING TO RECONSIDER IT AND PULL IT? ARE WE GOING TO RECONSIDER IT, PUT IT BACK ON THE SHELF? I GUESS IF YOU'RE ASKING, WHAT WOULD YOU SAY, MAN, IF YOU'RE ASKING ME IF IT SPEEDS UP IF IT WOULD NECESSARILY GUARANTEE THAT YOU SPEED UP THE PROCESS? I CAN'T SAY THAT I CAN PROMISE THAT.
[01:00:01]
YOU SEE THE PIECES AND THE DUE DILIGENCE AND ALL THE PARTS WHEN YOU'RE RECONSIDERING SOMETHING, AND IT JUST TAKES A LITTLE BIT OF TIME.NOW IF YOU GET LUCKY AND EVERYBODY'S SCHEDULED SYNC UP AND YOU CAN GET THEM IN QUICK, AND IT'S A SHORT BOOK.
IT'S PROBABLY QUICKER FOR ELEMENTARY, MOST ELEMENTARY RECONSIDERATION.
BECAUSE YOU CAN GET THROUGH THOSE BOOKS QUICKER AS FAR AS THE READ.
BUT SOME BOOKS, A LOT OF TIMES IT'S A 10-HOUR READ.
YOU'RE ASKING A LOT OF PARENTS AND TEACHERS AND ALL THE PLAYERS ON THE COMMITTEE.
I WOULD SAY THAT'S THE MOST TIME-CONSUMING PART.
>> NO, THAT PIECE IS TIME-CONSUMING, BUT WITH RESPECT TO THE INCREASE IN STAFF OR ARE YOU WONDERING IF THAT WILL ALLEVIATE SOME OF THAT.
MY HOPE IS THAT PART OF THAT COORDINATOR IS WORKING WITH ME.
I'LL STILL COMMITTEE THE CHAIR OR I WILL STILL BE THE COMMITTEE'S CHAIR.
BUT THE COORDINATOR WILL HELP WITH THE LOGISTICS WHILE I AM WITH CAMPUS LIBRARIANS AND WITH PRINCIPLES AND WORKING ON OTHER PIECES OF THAT SO THAT THERE ARE PIECES MOVING IN TANDEM INSTEAD OF ONE PIECE HAPPENING AND THEN ME DOING THE NEXT PIECE AND THEN THE NEXT PIECE.
I'M HOPING THAT THEY MOVE TOGETHER AND THEN IT EXPENDISE IT, BUT I DON'T KNOW THAT THE FREQUENCY WILL CHANGE.
>> I THINK YOU'RE PROBABLY THINKING A LOT TO VERY SPECIFIC CONTENT THAT'S IN SOME OF THE RECONSIDERATIONS.
IT'S A NO-BRAINER TO ALL OF US.
THERE ARE ALSO OTHER RECONSIDERATIONS, FOR INSTANCE, SOME OF THEM THAT WOULD HAVE BEEN FORMAL RECONSIDERATION THIS YEAR THAT OUR BOOKS THAT YOU WOULD BE SURPRISED THAT SOMEONE WOULD WANT TO BE RECONSIDERED POSSIBLY, AND I'M NOT JUDGING ON THAT.
SO I DON'T KNOW THAT WE CAN GUARANTEE YOU THAT THE RECONSIDERATION WILL GO DOWN BECAUSE PEOPLE HAVE DIFFERENT VIEWPOINTS AND DIFFERENT OPINIONS ABOUT DIFFERENT THINGS AND SOMETIMES THEY WANT IT TO BE FORMERLY RECONSIDERED.
BUT I FEEL LIKE THE WHOLE GOAL IS TO CUT DOWN ON ANYTHING THAT ANY OF US WOULD AGREE ON ACCIDENTALLY ENDING UP IN A LIBRARY. DOES THAT MAKE SENSE?
>> JUST TO GO BACK TO YOUR QUESTIONS ABOUT WHY WE CAN'T TAKE QUESTIONS THIS EVENING.
WE HAVE IMPLEMENTED A COMMUNITY IMPACT NIGHT WHERE OUR STAFF CAN ENGAGE WITH YOU ALL.
IF YOU HAVE QUESTIONS ABOUT THIS OR ANYTHING ELSE IN THE DISTRICT, THAT IS THE EVENING THAT WE CAN COME TOGETHER AND DO THAT.
THIS BOARD IS UNABLE TO DELIBERATE WITH THE COMMUNITY OUTSIDE OF A TYPICAL MEETING.
THAT'S WHY WE IMPLEMENTED AN EXTRA MEETING A MONTH SO THAT WE CAN DO THAT WITH THE COMMUNITY.
IT'S IN SEVEN DAYS, APRIL 27TH.
ANY QUESTIONS THAT YOU HAVE REGARDING LIBRARY BOOKS OR ANY OTHER DISTRICT OPERATIONS, THAT'S THE NIGHT FOR ANYTHING THAT'S THE NIGHT FOR US TO DO THAT.
I WOULD INVITE ALL OF YOU TO COME BACK.
IN THE MEANTIME, IN THE NEXT SEVEN DAYS, IF YOU HAVE QUESTIONS THAT ARE BURNING, THEN REACH OUT TO US AND OUR STAFF, AND JUST LIKE WE DO EVERY DAY, WE WILL GET TO AS QUICKLY AS WE CAN.
YOU MIGHT NOT HEAR FROM ALL SEVEN BOARD MEMBERS.
IF WE CAN'T ANSWER YOUR QUESTIONS, THEN SOMEONE ON OUR STAFF CAN, AND THEY WILL GET BACK TO YOU.
WE ARE FIELDING QUESTIONS ABOUT BOOKS, ABOUT CURRICULUM, ABOUT OUR CALENDAR, ABOUT ANYTHING YOU CAN IMAGINE DISTRICT OPERATION WISE, WE ARE FEELING THOSE QUESTIONS EVERY DAY AND WE'RE HAPPY TO DO SO.
PLEASE FEEL FREE TO SEND THOSE TO US.
IF YOU DON'T WANT TO PUT THEM AN EMAIL, THEN JOIN US ON APRIL 27TH, THEN WE CAN HAVE A FURTHER DISCUSSION.
[BACKGROUND] BOARD DO YOU HAVE ANY OTHER QUESTIONS FOR STAFF? NO QUESTIONS. BOARD, WE ARE ADJOURNED.
THANK YOU SO MUCH. AMANDA AND MELISSA, THANK YOU ALL SO MUCH.
KIMBERLY, WE REALLY APPRECIATE YOU, GUYS. THANK YOU.
>> LADIES. THANK YOU FOR ALL YOUR HARD WORK.
>> INTO OUR AWESOME SROS THANK YOU GUYS, FOR FRISCO SBOT WE APPRECIATE ALL BEING HERE.
* This transcript was compiled from uncorrected Closed Captioning.